Accounting Assistant (Accounts Payable)

City of Bloomington, MN

BLOOMINGTON (MN)

On-site

USD 44,000 - 47,000

Full time

4 hours ago

Be an early applicant

Application generator

A complete application in a minute — tailored resume and cover letter, ready to send.

Get past ATS filters

Benefits offered by this job

Health insurance

Dental insurance

Paid time off

Retirement plan

Job summary

The City of Bloomington, MN is seeking an organized Accounts Payable professional to process payments, manage vendor records, and maintain accurate accounts payable files. This role supports timely invoice processing and compliance with internal controls.

Ideal candidates will have an accounting/finance background, proficiency in Excel and accounting software, and strong communication skills to coordinate with City staff and vendors.

Qualifications

Two-year degree in Accounting or Business required; five years of related experience if no degree.
Two years of office experience required.
One year of customer service experience.
One year experience with financial accounting software.
Proficiency with Microsoft Excel.

Responsibilities

Process accounts payable checks and ACH payments weekly.
Maintain and verify vendor records and ACH enrollment forms.
Collect W-9s from vendors and respond to invoice inquiries.
Train staff on invoice processing and approvals.
Code invoices to proper accounts and ensure timely payment.

Skills

Attention to detail

Analytical thinking

Communication skills

Time management

Excel

MS Office

Education

Associate degree in Accounting/Business

Two years of office experience

Tools

Microsoft Excel

Financial accounting software

Job description

Primary Objective

The City of Bloomington is seeking a highly organized and detail-oriented individual to accurately and timely process accounts payable.

CITY VALUES & EXPECTATIONS

Models and contributes to a positive work environment, culture of communication, engagement and safety
Communicates effectively and respectfully with employees and the general public, including but not limited to those of diverse racial, ethnic, religious and socioeconomic backgrounds
Works cooperatively as a member of a team; develops and maintains effective working relationships with diverse coworkers and community members; consistently brings a high level of self-awareness and empathy to all personal interactions
Embraces the City's shared values and contributes towards accomplishing the City's vision and goals by being creative, innovative, continuously learning, and communicating clearly

Examples of Duties

Prepares the accounts payable checks and electronic fund transfer payments on a regular basis (minimum weekly)
Coordinates with other positions that are responsible for the set up and maintenance of vendor records
Coordinates with other positions that are responsible for verifying accounts listed on ACH enrollment authorization forms
Collects W-9s from all vendors
Answers inquiries from staff throughout the City regarding invoices in a professional manner
Assists with training City employees on invoice processing and approvals
Codes invoices to the proper account within the chart of accounts
Works with all City departments to ensure timely receipt of invoices and approvals
Ensures invoices are paid timely according to State Statute
Researches and resolves vendor questions
Prepares annual 1099s
Maintains necessary records, including filing various back-up documents and other miscellaneous materials
Adheres to internal controls, policies, and procedures
Reports any events of non-compliance with City policies and procedures
Incorporates new technology and best practices into the payment process
Compiles, analyzes, and summarizes large amounts of data to be used internally and externally
Collaborates with Purchasing to follow Purchasing policies and procedures
Performs other duties and responsibilities as apparent or assigned

Knowledge, Skills, & Abilities Required

Excellent problem solving and analytical skills
Extremely detail oriented with strong follow-up skills
Good mathematical aptitude and organizational skills
Proficient in Microsoft Office suite, including advanced Excel functionality
Ability to communicate effectively, both orally and in writing
Ability to prioritize and solve problems with little direct supervision
Ability to complete work assignments in a thorough, accurate and timely manner
Ability to maintain effective working relationships with the public and City employees
Ability to keep supervisor informed of work-flow issues

Minimum/Desirable Qualifications

MINIMUM QUALIFICATIONS

Two-year college degree in Accounting or Business or in lieu of degree five years related experience in the listed essential duties
Two years of office experience
One year customer service work experience
One year experience, within last three years, working with financial accounting software
Proficiency with using Microsoft Office application, particularly Excel

Desirable Qualifications

Experience in processing accounts payable.
Experience or knowledge of governmental accounting principles and practices.
Experience using Tyler ERP or similar ERP system.
Experience extracting data from software systems.

Supplemental Information

Supervision Of Others

This position does not supervise others.

Compensation and Employment Terms

Anticipated Hiring Range: $31.87 - $34.47. 2026 Full Salary Range: $31.87 - $43.62 per hour. Full-Time; Non-Exempt; Non-Union; Benefits Eligible.

Equal Opportunity Employer

The City of Bloomington is an Equal Opportunity Employer and is committed to creating a diverse workforce that reflects the community we serve. Applicants who are black, indigenous or persons of color are encouraged to apply. We also encourage women, veterans, members of the LGBTQIA community, and individuals with disabilities to apply.

Benefits

Benefits for regular, full-time employees of the City of Bloomington (with the exception of 24 hour firefighters and 24 hour fire fighter/paramedics) include the following: