Detail-Oriented Accounts Payable Assistant

Bloomington Police Department, MN; BLOOMINGTON (MN); On-site; USD 44,000 - 47,000; Full time

Benefits offered by this job

Health insurance

Paid vacation

Paid personal leave

Paid holidays

Parental leave

Pension

Tuition assistance

Job summary

City of Bloomington, Finance Department is seeking an Accounting Assistant (Accounts Payable) to accurately and timely process invoices and payments. Located at 1800 W.

Old Shakopee Road, Bloomington, this full-time role supports vendor setup, ACH enrollment, and 1099 preparations. The ideal candidate will have strong Excel skills, experience with financial software, and the ability to communicate professionally with staff.

Qualifications

• Two-year college degree in Accounting or Business or in lieu of degree five years related experience in the listed essential duties.
• Two years of office experience
• One year customer service work experience
• One year experience, within last three years, working with financial accounting software
• Proficiency with using Microsoft Office application, particularly Excel

Responsibilities

• Prepares the accounts payable checks and electronic fund transfer payments on a regular basis (minimum weekly)
• Coordinates with other positions that are responsible for the set up and maintenance of vendor records
• Coordinates with other positions that are responsible for verifying accounts listed on ACH enrollment authorization forms
• Collects W-9s from all vendors
• Answers inquiries from staff throughout the City regarding invoices in a professional manner
• Assists with training City employees on invoice processing and approvals
• Codes invoices to the proper account within the chart of accounts
• Works with all City departments to ensure timely receipt of invoices and approvals
• Ensures invoices are paid timely according to State Statute
• Researches and resolves vendor questions
• Prepares annual 1099s
• Maintains necessary records, including filing various back-up documents and other miscellaneous materials
• Adheres to internal controls, policies, and procedures
• Reports any events of non-compliance with City policies and procedures
• Incorporates new technology and best practices into the payment process
• Compiles, analyzes, and summarizes large amounts of data to be used internally and externally
• Collaborates with Purchasing to follow Purchasing policies and procedures
• Performs other duties and responsibilities as apparent or assigned

Skills

Problem solving

Attention to detail

Mathematical aptitude

Microsoft Office

Education

Two-year college degree in Accounting or Business

Tools

Tyler ERP

Excel

Job description

City of Bloomington, Finance Department is seeking an Accounting Assistant (Accounts Payable) to accurately and timely process invoices and payments. Located at 1800 W.

Old Shakopee Road, Bloomington, this full-time role supports vendor setup, ACH enrollment, and 1099 preparations. The ideal candidate will have strong Excel skills, experience with financial software, and the ability to communicate professionally with staff.