Accounts Payable Clerk II (City Controller's Office [CCO] Dept., Unclassified Position)

dallascityhall; Dallas (TX); On-site; USD 31,000 - 34,000; Full time

Job summary

City of Dallas is seeking an Accounts Payable Clerk II to ensure accurate and on-time payment of vendor invoices, research and resolve AP issues, and issue checks and remittance uploads for multiple divisions with moderate supervision.

The role requires reviewing invoices for documentation, verifying PO and receiver matches, and performing routine approvals in the financial system up to 50K. Strong Excel and AP software skills are expected.

Qualifications

• Ability to work in a fast paced, high transaction environment with strong organizational, attention to detail and multi-tasking skills.
• Ability to consistently exhibit high productivity while not sacrificing quality.
• Ability to demonstrate problem-solving skills while working under moderate supervision.
• Strong verbal and written communication skills, including active listening and telephone manner.
• Interpersonal skills, including conflict resolution, for building strong relationships with inside and outside business partners.
• Strong customer service focus with a strong sense of urgency in responding to customer needs.
• Basic bookkeeping and accounting knowledge.
• Computer literacy, including confidence using Microsoft Word, Microsoft Excel, and accounts payable software.

Responsibilities

• Reviews invoices and payment requests for appropriate documentation and approval.
• Verifies purchase orders and receivers match to invoices.
• Processes invoices in accordance with internal accounting policies.
• Processes employee mileage and travel expense reimbursements.
• Resolves invoice and payment discrepancies.
• Responds to vendor inquiries and other departments related to accounts payable.
• Performs quality control on invoice entries from accounts payable clerk I and other departments.
• Verifies vendor name, invoice date, invoice number, invoice amount, remit-to address matches with entries made in our financial system.
• Conducts 1st level of approval in financial system on invoices up to 50K.

Skills

Fast-paced environment

Multi-tasking

Problem solving

Verbal and written communication

Interpersonal skills

Customer service focus

Basic bookkeeping

Computer literacy

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Accounts payable software

Job description

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Job Summary

The Accounts Payable Clerk II is responsible for accurate and on-time payment of vendor invoices, researching and resolving accounts payable issues inside and outside the organization including the issuance of checks and remittance uploads for various divisions or departments. This position must also be able to approve invoices and effectively perform problem solving techniques and resolution with moderate supervision.

Job Description

Overview

The Accounts Payable Clerk II is responsible for accurate and on-time payment of vendor invoices, researching and resolving accounts payable issues inside and outside the organization including the issuance of checks and remittance uploads for various divisions or departments.

This position must also be able to approve invoices and effectively perform problem solving techniques and resolution with moderate supervision.

Essential Functions

• 1 Reviews invoices and payment requests for appropriate documentation and approval.
• 2 Verifies purchase orders and receivers match to invoices.
• 3 Processes invoices in accordance with internal accounting policies.
• 4 Processes employee mileage and travel expense reimbursements.
• 5 Resolves invoice and payment discrepancies.
• 6 Responds to vendor inquiries and other departments related to accounts payable.
• 7 Performs quality control on invoice entries from accounts payable clerk I and other departments.
• 8 Verifies vendor name, invoice date, invoice number, invoice amount, remit-to address matches with entries made in our financial system.
• 9 Conducts 1st level of approval in financial system on invoices up to 50K.

Minimum Qualifications

Education

High school diploma or GED

Experience

Two (2) years of Accounts Payable experience in a computerized environment is required.

Licenses and Certifications

None

* Minimum Qualification Notation : All qualifying information outlined in the minimum qualifications section: including education, experiences, and licenses/certifications MUST be included in the respective sections of the application (not simply the attachments - for example: resumes or cover letters) to be considered for this position.

Knowledge, Skills, and Abilities

• 1 Ability to work in a fast paced, high transaction environment with strong organizational, attention to detail and multi-tasking skills.
• 2 Ability to consistently exhibit high productivity while not sacrificing quality.
• 3 Ability to demonstrate problem-solving skills while working under moderate supervision.
• 4 Strong verbal and written communication skills, including active listening and telephone manner.
• 5 Interpersonal skills, including conflict resolution, for building strong relationships with inside and outside business partners.
• 6 Strong customer service focus with a strong sense of urgency in responding to customer needs.
• 7 Basic bookkeeping and accounting knowledge.
• 8 Computer literacy, including confidence using Microsoft Word, Microsoft Excel, and accounts payable software.

Salary Range

$22.32 - $24.56

The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.

City of Dallas is an Equal Opportunity Employer.