Accounts Payable Specialist

AbleLight; Watertown (WI); Hybrid; USD 42,000 - 66,000; Full time

Benefits offered by this job

Health benefits

403(b) plan

Paid time off

Tuition reimbursement

Any Day Pay

Job summary

AbleLight is seeking an Accounts Payable Specialist to join our Finance team. This role handles invoice processing, payments, and reconciliations, ensuring accuracy and compliance with GAAP.

The position is hybrid, with travel to our Watertown office 2-3 days per week. You will support vendor inquiries, prepare journal entries, and assist with audits and financial reporting.

Qualifications

• Associate degree in finance or a related field.
• Two years of relevant accounting/finance experience.
• Proficiency with computer systems and Excel preferred.

Responsibilities

• Process accounts payable transactions and vendor invoices.
• Match invoices to purchase orders and receiving documents.
• Prepare payments and issue checks.
• Maintain reconciliations and assist with month-end close.
• Support audit activities and prepare ad-hoc reports.
• Assist Accounts Payable Manager with GL analysis.

Skills

GAAP knowledge

Data entry

Vendor invoices

Accounts payable

Journal entries

Audit support

Education

Associate’s degree in finance or similar degree

Tools

Microsoft Excel

Microsoft Office

Job description

At AbleLight, people are the heart of everything we do. Our mission, vision and values reflect a commitment to people. As an organization, we are aligned, inspired and driven toward a common goal - believing that together, the best life is possible!

*This is a hybrid role with travel to our office in Watertown 2-3 days/week.*

Job Summary

The Accounts Payable Specialist serves as a key member of the Finance team, responsible for the accurate and timely processing of accounts payable transactions, employee expenses, credit card activity, and financial reporting support. This role ensures compliance with organizational policies and accounting standards while maintaining strong relationships with internal stakeholders and external vendors. The Specialist is responsible for invoice processing, payment administration, account reconciliations, journal entry preparation, and audit support, helping to ensure the integrity of financial records and the efficient operation of the accounts payable function.

Essential Duties

• Understand generally accepted accounting principles (GAAP) and audit reporting requirements.
• Performs data entry of accounts payable into the computerized financial system and generates payments.
• Matches vendor invoices with purchase orders and receiving information in the computerized financial system.
• Prepares accounts payable uploads for select invoices.
• Processes select group home invoices and submits for payment.
• Matches check copies of invoices and check requests. Prepares accounts payable checks for mailing and distribution.
• Responds to vendor inquiries regarding payment of invoices.
• Maintains paid invoice files.
• Prepares, analyzes, and monitors credit card transaction aging reports, conducting follow-up on outstanding charges to ensure timely resolution and accurate account reconciliation.
• Processes requests for new credit cards and changes in limits. Responds to inquiries regarding credit cards.
• Monitors payments made on the Accounts Payable Visa cards.
• Processes monthly Visa credit card purchases.
• Prepares account reconciliations, ad-hoc reports and other documents that support the organization's financial position.
• Timely and accurately records journal entries by compiling source data and analyzing business activities.
• Assist Accounts Payable Manager in completing general ledger account analysis for assigned accounts.
• Assist in preparing and gathering information needed for the annual audit and cost reports.

Minimum Job Qualifications

• Associate’s degree in finance or similar degree
• Two years of relevant experience in accounting, finance, or similar roles. Must have working knowledge of computer systems and PC Applications including Microsoft Office with strong Excel skills preferred

Benefits

We support the whole person and have designed our benefits with you and your family's total well-being in mind:

• Health and Wellness: Medical, Dental, and Vision benefits starting the first of the month following 30 days of employment and access to Teladoc.
• Financial Wellness: 403(b) Retirement Savings Plan with 3.5% matching contributions, Health Savings Account, Flexible Savings Account, and Basic Life, AD&D, STD, and LTD insurance.
• Work/Life Balance: Paid Time Off (PTO), Tuition Reimbursements.
• Ongoing training to support Career Development.
• We are now also offering Any Day Pay. With Dayforce Wallet, you get access to your pay as soon as you've earned it at no additional cost to you.