Accounts Payable Specialist

West Bay RI; Warwick (RI); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Health Insurance

Dental

Vision

HRA

Life Insurance

401(k)

Vacation

Sick Time

Holiday Pay

Tuition Reimbursement

Pet Insurance

Identity Theft Protection

EAP

Job summary

West Bay RI is seeking an Accounts Payable Specialist to join our Finance Department in Rhode Island. The role focuses on processing invoices, payments, and maintaining accurate AP records while supporting payroll and other accounting tasks.

You will review vendor invoices, prepare checks and electronic payments, reconcile statements, and assist with special projects. Excellent organizational skills and confidentiality are essential in a fast-paced team environment.

Qualifications

• Associate's or Bachelor's degree preferred.
• 5-10 years of Accounts Payable or general accounting experience.
• Strong proficiency in Microsoft Excel.
• Experience with Sandata and digital reporting systems preferred.
• Excellent organizational, analytical, and communication skills.
• Strong attention to detail and the ability to manage multiple priorities.
• Ability to work independently while also contributing positively to a collaborative team.

Responsibilities

• Review invoices for accuracy, proper documentation, and required approvals before processing payments.
• Process invoices and prepare and distribute checks and electronic payments (EFT/ACH).
• Reconcile credit card statements and resolve discrepancies with vendors and internal departments.
• Prepare weekly manual deposits and garnishment checks.
• Audit employee expense reports and petty cash reimbursements.
• Maintain accurate accounts payable records, reports, spreadsheets, and filing systems.
• Provide administrative and accounting support to the Accounting Manager, CFO, and Payroll Coordinator as needed.
• Provide backup support for payroll processing and other departmental financial functions.
• Open and distribute mail and respond to vendor inquiries promptly.
• Record and distribute SSI/SSA checks.
• Assist with special projects and agency-related financial tracking and reporting.
• Support Food Stamp/EBT administration by verifying allotments and processing DHS applications.

Skills

Microsoft Excel

Attention to detail

Organizational skills

Communication skills

Time management

Team collaboration

Education

Associate's degree

Bachelor's degree

Tools

Sandata

Digital reporting systems

Job description

Accounts Payable Specialist

Join Our Finance Team!

We are seeking a detail-oriented, organized, and dependable Accounts Payable Specialist to join our Finance Department. This position plays a critical role in maintaining accurate financial records, processing payments, supporting payroll and accounting functions, and ensuring timely vendor and agency transactions.

The ideal candidate is someone who takes pride in their work, enjoys collaborating with others, and can confidently manage multiple priorities in a fast-paced environment. If you are a team player with strong attention to detail, sound accounting knowledge, and a commitment to accuracy and confidentiality, we would love to hear from you.

What You'll Do

As an Accounts Payable Specialist, you will help ensure that our financial operations run smoothly, accurately, and efficiently. Key responsibilities include:

• Review invoices for accuracy, proper documentation, and required approvals before processing payments.
• Process invoices and prepare and distribute checks and electronic payments (EFT/ACH).
• Reconcile credit card statements and work with vendors and internal departments to resolve discrepancies and payment issues.
• Prepare weekly manual deposits and garnishment checks.
• Audit employee expense reports and petty cash reimbursements.
• Maintain accurate accounts payable records, reports, spreadsheets, and filing systems.
• Provide administrative and accounting support to the Accounting Manager, CFO, and Payroll Coordinator as needed.
• Provide backup support for payroll processing and other departmental financial functions.
• Open and distribute mail and respond to vendor inquiries in a timely and professional manner.
• Record and distribute SSI/SSA checks.
• Assist with special projects and agency-related financial tracking and reporting.
• Support Food Stamp/EBT administration by verifying allotments, maintaining accurate records, monitoring usage, preparing vendor vouchers, and processing DHS applications.

What We're Looking For

• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
• 5-10 years of Accounts Payable or general accounting experience.
• Strong proficiency in Microsoft Office, particularly Excel.
• Experience with Sandata and digital reporting systems preferred.
• Excellent organizational, analytical, and communication skills.
• Strong attention to detail and the ability to manage multiple priorities.
• Ability to work independently while also contributing positively to a collaborative team.

Knowledge, Skills & Abilities

• Understanding of bookkeeping and accounting principles.
• Knowledge of office procedures and financial recordkeeping practices.
• Strong problem-solving and time-management skills.
• Ability to learn and adapt quickly to new technology and systems.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and accurate financial records.
• A dependable, professional approach and commitment to getting the details right.

Physical Requirements

This position is primarily sedentary and involves extended periods of sitting, computer use, and keyboard operation. Occasional walking, bending, stooping, and lifting of files or office materials may be required.

Why Join Us?

When you join our team, you'll have the opportunity to do meaningful work in a supportive, mission-driven environment. Your attention to detail and financial expertise will directly contribute to the smooth operation of our organization and the services we provide to the community.

We value teamwork, reliability, professionalism, and the important role each member of our staff plays in our mission.

Position Details

Schedule: Monday–Friday

Hours: 8:30 AM–4:30 PM

Pay: $26–$28 hourly, based on experience

Top-Tier Platinum Benefits

• Medical: BCBS Health Insurance (HMO & PPO options) with low employee contributions
• Dental: Delta Dental
• Vision: EyeMed Vision Plan
• Reimbursement: Health Reimbursement Account (HRA)
• Life Insurance: Agency-sponsored
• Retirement: 401(k) with employer match
• Time Off: Vacation, Sick Time, Holiday Pay
• Extras:
• Tuition Reimbursement ($2,400/year)
• Aflac (Accident, Cancer, Life)
• Pet Insurance
• Identity Theft Protection
• Employee Assistance Program (EAP)
• Career Development
• Health & Wellness Events
• Employee Discounts
• Employee Recognition & Celebrations

Equal Employment Opportunity

West Bay RI is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.