Accounts Payable Specialist

Alchemy; EE. UU.; Presencial; USD 60.000 - 90.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health, dental and vision insurance

HSA

Flexible time off

Group meals

401k plan

Company retreats

Conferences and events

Gym membership

Commuting benefits

Relocation bonus

Paid parental leave

Home office stipend

Descripción de la vacante

Alchemy is seeking an Accounts Payable Specialist to join our Finance team in the United States and own the daily AP cycle, including accurate invoice coding, timely payments, and vendor support.

You’ll trade across Zip, NetSuite, and Ramp, ensuring documentation, PO matching where applicable, and proactive issue resolution while maintaining solid vendor records and compliance.

Formación

• 2–4 years of experience in accounts payable or a related accounting operations role.
• Proficiency with NetSuite, Zip, or Ramp.
• Strong Excel or Google Sheets skills with lookups and pivots.
• Attention to detail and proactive communication.
• Ability to prioritize deadlines and work independently.

Responsabilidades

• Process inbound invoices, code and classify in Zip and NetSuite.
• Prepare payment batches and monitor deadlines.
• Maintain vendor records and assist onboarding.
• Reconcile AP with GL and assist month-end close.
• Support system updates and procurement-related FP&A projects.

Conocimientos

Attention to detail

Deadline management

Communication

Vendor relations

Educación

Associate's or Bachelor's in Accounting

Herramientas

NetSuite

Zip

Ramp

Descripción del empleo

• We’re looking for an Accounts Payable Specialist to join our Finance team and take ownership of daily AP activities, including accurate invoice coding, timely payments, vendor support, and reconciliations
• Reporting to our Procurement Manager, you’ll partner with Accounting and teams across Alchemy to keep our procure-to-pay process running smoothly across Zip, NetSuite, and Ramp
• You’ll help strengthen existing processes, troubleshoot issues independently, and identify opportunities to improve how we work
• This role requires attention to detail, dependability, and proactive communication
• Daily AP Operations:
• Manage the AP inbox, promptly process incoming invoices and requests, and serve as a primary point of contact for vendors and internal teams
• Review, enter, classify, and code vendor invoices in Zip and NetSuite, ensuring complete documentation, appropriate approvals, and purchase order matching where applicable
• Prepare payment batches for review and approval, monitor payment deadlines, and follow up on outstanding approvals or missing information
• Support vendor onboarding and maintain accurate vendor records, including tax forms, addresses, payment terms, and verified banking information
• Investigate and resolve invoice discrepancies, duplicate charges, missing credits, and payment issues; escalate exceptions when needed
• Review employee expenses and corporate card transactions in Ramp for accurate coding, receipts, approvals, and policy compliance
• Close Support & Special Projects:
• Reconcile AP activity and balances with the general ledger, investigate differences, and ensure invoices, credits, and payments are properly recorded
• Support month-end close by identifying unrecorded invoices and potential accruals and preparing supporting schedules for Accounting
• Maintain vendor tax documentation, including W-9s, and support annual 1099 preparation
• Follow established approval and payment controls, including verification procedures for vendor banking changes
• Maintain organized records and provide AP documentation for internal reviews and external audits
• Support system updates, workflow improvements, and other projects affecting procurement, expenses, accounts payable, and FP&A

Benefits

• Health, dental and vision insurance
• HSA
• Flexible time off
• Group meals
• 401k plan
• Company retreats
• Conferences and events
• Gym membership
• Commuting benefits
• Relocation bonus
• Paid parental leave
• Home office stipend

Requirements

• The ability to manage recurring deadlines, prioritize competing requests, and follow through independently
• Strong Excel or Google Sheets skills, including lookups, pivot tables, and reconciling data across reports
• Experience with accounting or ERP systems and the ability to learn new P2P, payment, and AI tools
• Curiosity about how processes work and initiative to make them better
• Clear, practical communication and a collaborative approach to working with vendors and colleagues
• 2–4 years of experience in accounts payable or a related accounting operations role, with hands-on responsibility for invoice processing and vendor support
• Strong attention to detail, sound judgment, and a habit of checking your work
• A solid understanding of invoice coding, purchase orders, payment terms, reconciliations, and basic accrual accounting
• Experience at a growing technology company or Big 4 accounting firm
• Experience with NetSuite, Zip, or Ramp
• Experience improving AP workflows or using automation to reduce repetitive work
• Experience with crypto, digital assets, blockchain, or web3 is a plus, but not required