Clinical Research Coordinator

Headlands Research, Inc.; Bellingham (WA); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Health insurance

HSA/FSA

PTO

Disability insurance

Life insurance

401(k) with company match

Job summary

Headlands Research seeks a Clinical Research Coordinator at our Bellingham, WA site. The CRC II will independently manage day-to-day trial conduct, ensuring patient safety, data integrity, and trial enrollment while complying with GCP, FDA, and ICH guidelines.

The role requires 2–5 years of clinical research experience, expertise with EDC/eCRF and CTMS, and a Bachelor’s degree in a relevant field. Onsite work only, with a comprehensive benefits package.

Qualifications

• 2 to 5 years of Clinical Research experience.
• Advanced experience with EDC/eCRF systems and CTMS.
• Ability to manage multiple studies and priorities in a fast-paced environment with minimal supervision.
• Strong attention to detail with high accuracy in documentation.
• Excellent interpersonal, written, and verbal communication skills.
• Bachelor's degree in a scientific/health-related or related field.
• Experience as a Medical Assistant, LPN, or similar clinical background is highly valued.

Responsibilities

• Demonstrates mastery of CRC I responsibilities and performs core coordinator tasks independently.
• Ensures adherence to FDA, GCP, and ICH guidelines and protocols.
• Screens and enrolls study subjects and manages study calendars.
• Collects medical history and adverse events in accordance with protocol.
• Leads trial start-up activities and site initiation activities.
• Ensures accurate data entry in eCRF/EDC systems and maintains ALCOA principles.

Skills

Clinical Research

EDC/eCRF

CTMS

Attention to detail

Communication skills

Education

Bachelor's degree in science/health or related field

Tools

EDC/eCRF systems

CTMS

Job description

At Headlands Research, we are dedicated to enhancing clinical trial delivery within our communities. As a leading network of advanced clinical trial sites, we leverage cutting‑edge technology and exceptional support services to broaden outreach and participation. Founded in 2018, our rapidly growing company currently operates 20+ sites across the US and Canada, with plans for further expansion.

Are you an experienced clinical research professional with a passion for advancing medicine? Join a leading, integrated clinical research network dedicated to high-quality data, patient-centered care, and innovation in clinical trials.

We’re seeking a Clinical Research Coordinator for our clinical research site located in Bellingham, WA

Type: Regular Full-time Employee
Schedule: Mondays through Fridays, 8:00am - 5:00pm
Pay Range: $70,000 - 75,000/ year *Dependent upon relevant experience, certification, and education.
Location: Onsite in Bellingham, WA (no capabilities for remote or hybrid work)
Reports to: Site Director
Benefits: Our benefits package for full-time employees includes health insurance (medical, dental, and vision), Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA), Paid Time Off (PTO), a variety of disability, accident, and life insurance options, as well as many more.

What We Offer

• Competitive pay + annual performance incentives
• Medical, dental, and vision insurance
• 401(k) plan with company match
• Paid time off (PTO) and company holidays
• A mission-driven culture focused on advancing medicine and improving patient outcomes

You’ll be part of a growing, mission-driven organization that values its people. At our core, we’re committed to bringing innovative medical treatments to patients faster—while creating an environment where employees thrive. If you’re passionate about clinical research and ready to make a difference, we’d love to hear from you.

Purpose and Scope:

Reporting to the Site Director (SD) or other clinical manager and supervised by the Principal Investigator (PI), the Clinical Research Coordinator II (CRC II) independently manages and oversees the implementation and day‑to‑day conduct of clinical trials. This role is pivotal in ensuring patient safety, maintaining the highest level of data integrity, and driving the site’s enrollment and quality objectives. The CRC II ensures strict adherence to Good Clinical Practice (GCP), Standard Operating Procedures (SOPs), International Council of Harmonization (ICH), and regulatory requirements while serving as the primary liaison between participants, investigators, and sponsors.

Responsibilities:

• Demonstrates mastery of CRC I responsibilities and performs all core coordinator tasks independently, including vitals, phlebotomy, lab processing, and ECGs
• Maintains a strong understanding of study protocols to ensure all site activities strictly adhere to Food and Drug Administration (FDA), GCP, and ICH guidelines Independently manages a portfolio of assigned studies, ensuring compliance with protocol requirements, timelines, and site objectives Conducts and supports the informed consent process under PI supervision; serves as a knowledgeable resource for participants
• Screens and enrolls study subjects; manages complex study calendars and reminder systems to ensure strict protocol window compliance
• Collects and documents medical history, concomitant medications, and adverse events/ serious adverse events (AEs/SAEs) in accordance with protocol and regulatory requirements
• Assumes a lead role in the trial start‑up phase (with supervision), including the completion of project management duties pertaining to site initiation
• Ensures accurate, contemporaneous data entry in eCRF/EDC systems in alignment with ALCOA principles
• Manages sponsor communication independently, including query resolution, protocol deviation documentation, and study updates
• Supports and leads site Pre‑study Visits (PSVs), Site Initiation Visits (SIVs), and Interim Monitor Visits IMVs prepares requires documentation and responds to monitor in queries with a high degree of independence
• Performs other duties as assigned

Tracks and coordinates subject stipend disbursements within the CTMS; ensures all financial intake forms (e.g., Form W-9) are accurately processed.

Business Development:

Supports patient recruitment and retention strategies; participates in outreach initiatives and recruitment events to meet enrollment targets

Requirements:

• 2 to 5 years of Clinical Research experience
• Advanced experience with EDC/eCRF systems and Clinical Trial Management Systems (CTMS)
• Ability to manage multiple studies and priorities in a fast‑paced environment with minimal supervision
• Strong attention to detail with high accuracy in documentation
• Excellent interpersonal, written, and verbal communication skills
• Bachelor's degree in a scientific, health-related, or business administration field or equivalent experience
• Experience as a Medical Assistant, LPN, or similar clinical background is highly valued

Championing Diversity in Clinical Trials

Diversity isn't just a checkbox for us—it's central to our mission. We're committed to advancing medical science by promoting diversity in every facet of clinical trial research. From our team composition to participant demographics, inclusivity is at the heart of everything we do.

Headlands Research will never ask a candidate for personal identifiable information (date of birth, social security number, driver’s license information, etc) via email or messenger tools, or for a financial deposit of any kind.

Headlands Research is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Need Assistance?

Headlands Research is committed to providing access and reasonable accommodation in its employment for individuals with disabilities. To request disability accommodation in the application process, contact [e-mail] for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Headlands Research’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service‑connected disability.

A "recently separated veteran" means any veteran during the three‑year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.