Accounts Payable Specialist

Paycom - ATS; Tuscaloosa (AL); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Five Horizons Health Services is seeking an Accounts Payable Specialist to handle daily AP processing, invoicing and reimbursements. You will manage Bill.com and Ramp workflows, assist with month-end close and audits, and maintain accurate vendor records.

This role requires attention to detail, timely processing of payments, and effective communication with vendors and internal teams at FHHS.

Qualifications

• Accounts payable experience preferred.

Responsibilities

• Submit invoices, bills and purchase orders for payment in Bill.com with complete details.
• Submit receipts and purchase orders in Ramp with complete details within two business days.
• Review employee reimbursements in FHHS-reimbursement for accuracy and submit for payment.
• Monitor monthly recurring invoice list to ensure timely payments.
• Review Ramp, QBO and banking accounts to track invoices, bills, receipts, and checks.
• Contact vendors for invoice discrepancies and set up Bill.com accounts.
• Assist employees in Bill.com setup for mileage and reimbursements.
• Deposit cash and checks from clinics and donations to banking account within one day.
• Collect rent payments from clients and notify if overdue.
• Maintain vendor files and assist with month-end close and audits.
• Write checks if needed.

Skills

Accounts payable

Data entry

Vendor communication

Tools

Bill.com

Ramp

QuickBooks Online

Job description

## Description**Position Title**: Accounts Payable Specialist**Reports To**: Director of Finance**Position Purposes**: The Accounts Payable Specialist is responsible for the financial processing of transactions for Five Horizons Health Services (FHHS). The Accounts Payable Specialist assists with invoice and billing supports daily operations.* Submit invoices, bills and purchase order for payment in Bill.com-complete class, chart of account, location, date, amount and description and review for accuracy.* Submit receipts and purchase order forms in RAMP-complete chart of account, location, class, date, memo, and amount and review for accuracy within two business days. Request receipts and purchase order forms from cardholder, if not received in two business days.* Review employee reimbursements in the FHHS-reimbursement for accuracy and submit for payment in Bill.com-complete class, chart of account, location, date, amount and description.* Monitor monthly recurring invoice list to ensure all invoices are received and payments are made in a timely manner.* Review Ramp, QBO (QuickBooks Online), and assigned banking accounts to stay on top of invoice, bill, receipt, and check submissions.* Contact vendors for invoice discrepancies and setup accounts in Bill.com* Assist employees in setting up an account in Bill.com for mileage and reimbursement payments.* Collect all cash and check payments from clinic, grant funding sources, individual donations, charitable contributions, social services, client's rent, fundraisers and company events and deposit into banking account within one business day.* Collect rent payment from clients and notify Community Engagement Specialist if payment is not received by the due date.* Maintain productive working relationships with all vendors and maintain updated vendor files and file names.* Participate in scheduled meetings with Finance Department personnel and company-wide.* Assist Grant Billing Team and Accounting Manager with questions regarding monthly invoice submissions.* Assist with month end close as directed by Director of Finance.* Assist with the annual financial audit, audits from grantors and Worker's Comp audit as directed by the Director of Finance and Chief Financial Officer.* Write checks, if needed.* Perform other duties as assigned by Finance Department.## QualificationsAccounts payable experience preferred.