Accounts Payable Specialist

Insight Global; Town of Florida (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading staffing and consulting firm is seeking an Accounts Payable Specialist in New York. This role involves handling 350–450 invoices monthly, performing bank reconciliations, and maintaining accurate records in QuickBooks. The ideal candidate has at least 2 years of experience in accounting or administrative support, exceptional attention to detail, and strong time-management skills. Bilingual in English and Spanish is required for effective communication across teams and vendors, supporting smoother interactions in the construction industry.

Qualifications

• Minimum of 2 years of relevant experience in accounting, accounts payable, or administrative support.
• Strong time-management skills and proven ability to work efficiently in a fast-paced environment.
• Experience processing 350–450 invoices per month, primarily via email.

Responsibilities

• Handle 350–450 invoices per month with accuracy and organization.
• Perform bank reconciliations accurately and on schedule.
• Maintain accurate financial records within QuickBooks.

Skills

Time-management skills

Bilingual (English/Spanish)

Attention to detail

Tools

QuickBooks

ERP systems

Job description

Job Descriptions -

• Minimum of 2 years of relevant experience in accounting, accounts payable, or administrative support
• Strong time‑management skills and proven ability to work efficiently in a fast‑paced environment
• Experience handling Amazon business purchases, including managing division‑specific accounts and processing internal purchase requests
• Construction industry experience preferred to support understanding of industry terminology and workflows
• Proficiency with ERP systems, with a strong emphasis on QuickBooks as the primary platform
• Ability to perform PO matching and maintain accurate purchasing records
• Experience processing 350–450 invoices per month, received primarily via email
• Skilled in manual ledger management with exceptional attention to detail due to limited automation
• Ability to perform bank reconciliations accurately and on schedule
• Bilingual (English/Spanish) required to support communication across teams and vendors

The AP Specialist handles 350–450 invoices per month, performs bank reconciliations, and maintains accurate financial records within QuickBooks. With limited automation, the role requires precision, organization, and the ability to manage competing deadlines. Familiarity with construction terminology and workflows helps support smoother communication with field teams and vendors