Accounts Payable Specialist

Metropolitan Ministries, inc.; Tampa (FL); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Group health, vision, and dental

PTO and holidays

401K with employer match

Life Insurance

Employee Assistance Program

Tuition reimbursement

Career development

YMCA membership discount

Job summary

Metropolitan Ministries in Tampa, FL is seeking an Accounts Payable Specialist to manage all AP functions. Responsibilities include reviewing aging reports, coding invoices to the budget, coordinating with Procurement on PO issues, and ensuring timely vendor payments.

The role requires 1–3 years AP experience, strong attention to detail, and the ability to work in a diverse, mission-driven nonprofit environment.

Qualifications

• A high school diploma or equivalent is required.
• Associate degree in Business or Finance is a plus.
• 1–3 years of Accounts Payable processing experience preferred.
• Must be detail oriented and able to work in a high-volume environment.

Responsibilities

• Review the AP Aging report with the Senior Accountant and reconcile discrepancies.
• Review invoices for accurate coding per the budget.
• Collaborate with Procurement to resolve PO and invoice issues.
• Verify invoices against purchase orders and resolve discrepancies with vendors.
• Ensure timely payment of invoices per vendor terms and process weekly check runs.
• Maintain accurate vendor information in the accounting system and update as needed.
• Support month-end close by reviewing recurring invoices for timeliness.
• Uphold company policies regarding accounts payable and vendor relations.

Skills

Teamwork

Dependability

Confidentiality

Interpersonal Skills

Cultural Sensitivity

Detail Oriented

Education

High School Diploma

Associate Degree in Business/Finance

Tools

Accounting Software

Job description

Description

About Us:

• If you’re looking for an opportunity to transform the lives of poor and homeless men, women, and children in your community, we may have a job for you.
• Since 1972, Metropolitan Ministries has been providing life-changing solutions for those who are homeless and at risk of becoming homeless in Tampa Bay.
• We are a grassroots, donor, and volunteer-fueled community nonprofit. At Metropolitan Ministries, we serve families in Hillsborough, Pinellas, Pasco, Polk and Hernando counties with compassion, practical help, and a willingness to make a huge difference.

What we offer:

Salary: $23.00 - $25.00

• Group health, vision, and dental coverage at affordable rates, along with family coverage if you choose to purchase it.
• Preventative care is 100% covered (free) on all plans.
• PTO is offered to full-time and part-time employees.
• 11 days of PTO and 10 paid holidays annually.
• Option to participate in the 401K plan with employer match.
• $15,000 in employee Life Insurance paid for by Metropolitan Ministries.
• Employee Assistance Program
• Option to participate in supplemental group insurance plans at affordable rates.
• Tuition reimbursement program
• Training and career development.
• Discounted membership at the YMCA.

Job Functions:

The Accounts Payable Specialist will be responsible for all accounts payable functions within the organization.

Essential Responsibilities:

1. Review the AP Aging report each month with the Senior Accountant. Reconcile and address any discrepancies.
2. Review invoices for accurate coding per the approved budget.
3. Work with Procurement to resolve issues associated with PO’s and pending invoices.
4. Verify that invoices are accurate by checking the invoice for accuracy and matching the invoice to the purchase order. Communicate and work with vendors regarding any invoice discrepancies and credits due.
5. Ensure that invoices are paid in a timely manner in accordance with vendor terms.
6. Process the weekly check runs.
7. Verify that all check numbers are properly accounted for and that unused checks are properly secured.
8. Review the recurring invoices list and ensure that all have been received in a timely manner each month for a smooth month-end closing process.
9. Ensure that vendor information is accurate and submit changes to be made in the accounting system, as necessary.
10. Ensures company policies and procedures are being adhered to as they pertain to accounts payable.
11. Establish and maintain relationships with new and existing vendors.
12. Contributes ideas for process‑improvement
13. Support the Holiday Center Operation as directed.
14. Support the team in other tasks as assigned. Meets personal goals and actively contributes to the achievement of team and organizational targets/goals.

Requirements

Education and Experience:

A high school diploma or equivalent is required. Associate degree in Business or Finance a plus. 1-3 years of Accounts Payable processing experience preferred. Must be detailed oriented. Experience processing Accounts Payable in a high-volume, fast-paced environment is preferred but will train the right candidate.

Skills Requirements:

Must be able to work within a multi-disciplinary team framework; dependability; demonstrates maturity and sensitivity to issues of faith, culture, and other sources of diversity; confidentiality of customer information; ability to handle job related matters in a professional and diplomatic manner.

Requires heart for ministry and comfort working with poor and homeless families and individuals. Requires understanding of poverty, a high degree of maturity, strong inter-personal skills, and the ability to work with low socio-economic and diverse populations facing crisis situations in a professional and diplomatic manner. Knowledge of community resources available to homeless population.

Physical Requirements:

Hearing and speaking ability which allows for effective oral communication of information; physical, emotional, and spiritual stamina to handle job-related issues and stress.

Other:

Must demonstrate legal authorization to work in the United States. Must pass applicable pre-employment background screening procedures.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

We are committed to creating a diverse and welcoming workplace that includes partners with diverse backgrounds and experiences. We believe that enables us to better meet our mission and values while serving individuals throughout our local communities. People of color, women, LGBTQIA+, Veterans and persons with disabilities are encouraged to apply.

Qualified applicants with criminal histories will be considered for employment in a manner consistent with all federal state and local ordinances.

Metropolitan Ministries is committed to offering reasonable accommodation to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at 813-209-1083 or via email at [e-mail]