Accounts Payable Specialist

Taylor White; Tampa (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Discretionary bonus

Strong benefits package

401(k) with company match

Job summary

Taylor White in Tampa is seeking an AP Specialist to own the accounts payable workflow across multiple entities. You will manage the AP inbox, perform three-way matching, and ensure timely ACH runs while identifying opportunities to improve processes.

Ideal candidates have 3–5+ years in AP, sharp attention to detail, and strong communication with vendors and internal teams. This dynamic role offers a competitive benefits package and potential discretionary bonus.

Qualifications

• 3–5+ years of AP experience in a high-volume environment.
• Strong attention to detail; able to catch discrepancies and resolve exceptions.
• Comfortable communicating with vendors and internal stakeholders.
• Experience with ACH payments and 1099 processing is a plus.

Responsibilities

• Prepare weekly ACH payment runs accurately and on schedule.
• Manage AP inbox and respond to vendor inquiries promptly.
• Perform three-way matching on invoices, POs, and receiving docs.
• Review automated invoice processing for discrepancies and accuracy.
• Identify process gaps and suggest improvements in a multi-entity environment.

Skills

High-volume AP

Attention to detail

Vendor communication

Excel proficiency

Process improvement mindset

Tools

ACH processing

3-way matching

Job description

Join a fast-growing, PE-backed company in Tampa as an AP Specialist and step into a high-volume, dynamic role where your organizational skills, vendor communication instincts, and process-improvement mindset will make an immediate impact. The environment is evolving as the company grows, and processes are still being refined, so the right person will bring a clear sense of what \"good\" looks like and the confidence to speak up when they see a better way. The focus of this role is accuracy, exception management, inbox ownership, and keeping the AP function running smoothly across a multi-entity structure. If you bring 3–5+ years of AP experience, thrive in a high-volume setting, and are comfortable communicating with various stakeholders, this is a well-rounded opportunity worth your attention.

Key Responsibilities

• Prepare weekly ACH payment runs accurately and on schedule.
• Manage 1099 processing and year-end AP compliance requirements.
• Perform three-way matching on invoices, purchase orders, and receiving documents.
• Own and manage the AP inbox - responding to vendor inquiries and internal requests in a timely, organized manner and keeping communication flowing across a high-volume environment.
• Review and audit automated invoice processing for discrepancies and accuracy, this is a check-and-verify role, not a manual entry role.
• Identify process gaps or inefficiencies and proactively suggest improvements - the company welcomes input from people who know what good looks like.
• Prioritize effectively across competing demands in a fast-moving, multi-entity environment.

Requirements

• 3–5+ years of experience in an AP-related role with demonstrated ability to manage a high-volume AP inbox and thrive in a dynamic environment.
• Highly organized with strong attention to detail - you catch discrepancies, follow up on exceptions, and do not let things fall through the cracks.
• Comfortable and confident communicating with vendors and internal stakeholders — you respond promptly, ask questions when needed, and speak up rather than stay quiet.
• Process-improvement mindset - you notice inefficiencies and are comfortable suggesting solutions, especially in an environment that is actively evolving.
• Excel proficiency including formulas, pivot tables, and lookup functions.
• Multi-entity AP experience is a plus.

Preferred

• Experience with ACH payment runs, new vendor setup, 1099 processing, and three-way matching - preferred but not required if the foundational AP experience is strong.
• Familiarity with a cloud-based ERP system.
• Background in a PE-backed or acquisitive company environment where processes are still being built and refined.

Why you'll love working here

• A genuine process-improvement culture - your ideas will be welcomed, not ignored, especially as the company continues integrating recent acquisitions.
• Strong benefits package.
• Competitive base salary plus a discretionary bonus and 401(k) with company match.