Accounts Payable Specialist

Aesse Investments; Sheboygan (WI); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Room to Grow

Team-Oriented Environment

Competitive Pay and Benefits

Job summary

Aesse Investments seeks an Accounts Payable Specialist in Sheboygan, WI to handle a wide range of accounting duties, including invoice processing, payments, and month-end closing. You will manage wire/ACH and credit card payments, research open items, and respond to supplier inquiries.

In this role, you’ll support external audits, maintain filing systems, and assist with supplier onboarding. A detail-oriented, self-directed team player thrives in this busy environment.

Qualifications

• Self-driven team player.
• Organized with the ability to keep information readily available for review.
• Adaptable and eager to learn.
• High level of time management ability – able to meet deadlines.
• Capable of performing under pressure and multi-tasking.
• Detail-oriented and able to work with little or no supervision with a high degree of accuracy.
• Self-directed and able to prioritize workload along with ability to multi-task.
• Good oral and written communication skills with internal employees and external suppliers.

Responsibilities

• Review and process vendor invoices along with creating payments to suppliers.
• Investigate and resolve problems associated with processing of invoices.
• Record Wire and ACH payments to suppliers along with any payments automatically deducted from the bank account.
• Process and record credit card payments.
• Research open items on Unmatched PO report.
• Monitor Vendor Aging reports for any past due amounts and research any open credit memos.
• Research and respond to internal and external vendor inquiries.
• Perform month-end closing duties including preparing and posting journal entries.
• Monthly general ledger account reconciliations.
• Prepare monthly sales and use tax amounts due and submit to Controller for payment.
• Assist with external audits providing responses and documentation as requested.
• Filing, maintaining and distributing accounting documents, records and reports.
• Handles new Supplier requests working with Sourcing to get them setup and validates Suppliers Banking information.
• Maintains Capital Project Spending spreadsheets and project folders with invoices.
• Processes Concur employee reimbursable expenses along with expense reports for those not using Concur.
• Backup customer invoicing.
• Cross-train in other accounting functions and perform other duties as needed.

Skills

Self-motivated

Team player

Time management

Attention to detail

Job description

Job Details: Job Location: Sheboygan, WI 53081, Job Shift: Day, The Accounts Payable Specialist performs a wide variety of accounting duties to document, report, and monitor company financial transactions.

What You'll Be Doing:

• This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time:
• Review and process vendor invoices along with creating payments to suppliers.
• Investigate and resolve problems associated with processing of invoices.
• Record Wire and ACH payments to suppliers along with any payments automatically deducted from the bank account.
• Process and record credit card payments.
• Research open items on Unmatched PO report.
• Monitor Vendor Aging reports for any past due amounts and research any open credit memos.
• Research and respond to internal and external vendor inquiries.
• Perform month-end closing duties including preparing and posting journal entries.
• Monthly general ledger account reconciliations.
• Prepare monthly sales and use tax amounts due and submit to Controller for payment.
• Assist with external audits providing responses and documentation as requested.
• Filing, maintaining and distributing accounting documents, records and reports.
• Handles new Supplier requests working with Sourcing to get them setup and validates Suppliers Banking information.
• Maintains Capital Project Spending spreadsheets and individual Project folders with Invoice copies to support amount spent.
• Processes Concur employee reimbursable expenses along with expense reports for those not using Concur.
• Backup customer invoicing.
• Cross-train in other accounting functions and perform other duties as needed.

What You Need to Succeed:

• Self driven team player.
• Organized with the ability to keep information readily available for review.
• Adaptable and eager to learn.
• High level of time management ability – Able to meet deadlines.
• Capable of performing under pressure and multi-tasking.
• Detailed oriented and able to work with little or no supervision with a high degree of accuracy.
• Being self-directed and able to prioritize workload along with ability to multi-task is essential.
• Good oral and written communication skills to communicate with internal Employees and external Suppliers.

Why You’ll Love Working Here & What We Offer: Why You’ll Love Working Here:

• Room to Grow: This position offers career advancement opportunities as you learn and grow with us.
• Team-Oriented Environment: You’ll work in a safety-focused, collaborative, and supportive team.

What We Offer:

• Competitive Pay and Benefits: Includes health, dental, 401(k), paid time off, etc..
• Job Stability: Join a company that's growing and rewards your dedication and hard work.
• Training and Development: Get the tools and support you need to succeed and advance in your career.