Accounts Payable Specialist

Jamestown Sklallam Tribe; Sequim (WA); On-site; USD 46,000 - 60,000; Full time

Job summary

Jamestown S’Klallam Tribe in Sequim, WA is seeking an Accounts Payable Specialist to support the AP Lead in daily accounts payable operations for tribal government functions. The role requires a strong bookkeeping background, excellent communication, and the ability to manage multiple tasks in a fast-paced environment.

Full-time position located in Sequim, with travel as needed. Prior experience with tribal governments and AP software is beneficial.

Qualifications

• Associate’s degree required or four years of fund accounting experience.
• Two years of bookkeeping experience preferred.
• Knowledge of fund accounting software and/or electronic purchasing systems.
• Proficient in Microsoft Excel and other MS Office tools.
• Strong interpersonal, verbal and written communication skills.
• Ability to manage multiple tasks and prioritize effectively.
• Criminal background check and valid driver’s license required.

Responsibilities

• Assist with managing electronic purchase requisition system for tribal operations and post invoices to the accounting system.
• Assist with vendor onboarding and maintain current W-9s; organize contracts and records.
• Support staff with correspondence, reports and vendor communications.
• Provide backup in AP tasks and participate in department projects.
• Assist with weekly check runs and timely vendor payments.
• Reconcile monthly vendor statements under AP Lead direction.
• Collect attendance records for tribal committee meetings and assist with stipends.
• Distribute AP checks weekly and process online vendor payments.

Skills

Accounts Payable

Bookkeeping

Vendor onboarding

Microsoft Excel

Communication

Time management

Education

Associate’s degree

Tools

Fund accounting software

Electronic purchasing systems

Job description

Job Details

Job Location: Jamestown S'Klallam Tribe - Sequim, WA 98382

Position Type: Full Time

Salary Range: $22.28 - $28.97 Hourly

The Jamestown S’Klallam Tribe is seeking an Accounts Payable Specialist to support the Accounts Payable Lead in the daily administration of accounts payable functions for Tribal government operations.

Essential Functions

• Assist with administering the electronic purchase requisition system for Tribal governmental operations, including but not limited to grant/contracts, general governmental operations, and all clinic operations. This includes assisting staff with technical needs and posting invoices from electronic purchase requisition system to accounting system. Assist with reconciling information input by staff to electronic system with documentation.
• Assist with vendor onboarding including ensuring there is a current W-9 on file for each contractor. Prepare, organize and maintain contract files and records as well as perform debarment searches and record keeping.
• Assist staff & Directors with correspondence, reports and records. This includes internal accounting reports as well as external correspondence with vendors.
• Understand all aspects of accounts payable in order to act as a backup in case of absence of other AP staff. Participate in accounting office staff projects.
• Assist with check runs on a weekly basis based on applicable due dates of invoices to ensure timely payments to vendors. Prepare emergency or special requests checks as well as back up AP Lead with weekly check runs.
• Assist with the reconciliation of monthly vendor statements with the direction from AP Lead.
• Obtain all attendance records for all Tribal Committee meetings and assist with the issuance of annual stipends in accordance with Tribal policy.
• Responsible for accounts payable check distribution on a weekly basis.
• Make and apply online vendor payments with the direction of the AP Lead.
• Adhere to all JST policies and procedures, including standards for safety, and work practices as described in the Occupational Exposure Control Plan.
• Perform additional duties as assigned.

Requirements

• Associate’s degree and two (2) years bookkeeping experience, or four (4) years’ experience in working with fund accounting system.
• Knowledge of fund accounting software and/or electronic purchasing systems.
• Computer proficiency in Microsoft Suites.
• Exceptional interpersonal skills, including effective verbal and written communication.
• Ability to be flexible and assist other staff in completing projects.
• Excellent organization skills and the ability to prioritize multiple tasks.
• Effective time management, decision-making, and problem-solving skills.
• Demonstrate initiative, work independently with little supervision.
• Ability to work collaboratively within the department and across the organization and provide excellent customer service.
• Ability to travel locally and regionally, as assigned.
• Valid Driver’s License.
• Must be able to successfully pass criminal background investigation.

Preferred Qualifications

• Experience with tribal governments is preferred.
• Accounts Payable Professional certification preferred.
• American Indian/Alaska Native preferences apply.

Physical Requirements/Working Conditions

• Must be available to work any shift (to include all hours, weekends, and/or holidays as job duties require).
• Must be able to lift, push and carry up to 20 lbs. unassisted.
• Physical ability to access all areas of the property applicable to your position.
• Must be able to withstand prolonged standing, sitting, walking, bending, climbing, squatting and twisting without restriction.
• Requires eye/hand coordination and manual dexterity; ability to distinguish letters, numbers and symbols.
• Must have the ability to reach at or below/above shoulder level on a continuous basis.
• Must be able to work in a fast-paced, busy, and somewhat stressful environment and maintain physical stamina, proper mental attitude while dealing effectively with customers, management, team members, and outside contacts while working under pressure and meeting deadlines.

Why Join the Jamestown S’Klallam Tribe?

This is an excellent opportunity to contribute to the financial operations of the Jamestown S’Klallam Tribe while working as part of a collaborative accounting team. The Accounts Payable Specialist plays an important role in supporting Tribal programs, departments, and operations through accurate, timely, and customer-focused accounts payable services.