Accounts Payable Lead FRM

Yasama Nation; Toppenish (WA); On-site; USD 25,000 - 28,000; Full time

Job summary

Yasama Nation is seeking an Accounts Payable Lead to manage full-cycle AP, from requisitions to payment processing. The role requires accuracy, multi-tasking, and strong knowledge of AP workflows within the organization.

Responsibilities include coordinating with various departments, maintaining filing systems, and ensuring timely payments while upholding confidentiality and vendor communication.

Qualifications

• High school diploma or GED.
• 1+ year experience as Bookkeeper or equivalent.
• Must pass a pre-employment drug test.
• Proficiency in AP processes and accuracy.
• Experience communicating with vendors and staff.

Responsibilities

• Generates requisitions for PO processing in YN Financial System; duties are tedious and repetitive.
• Coordinates with Central Accounting, Grants & Contracts, etc.; liaises with vendors and program staff.
• Input/reconcile invoices and bills accurately and on time.
• Monitor open purchase orders to prevent late payments.
• Obtain coding and approval to pay invoices.
• Maintain complex filing systems for payments, POs and supporting docs.
• Assist AP email/portals to print invoices/statements and process accordingly.
• Communicate effectively with vendors and staff about AP process.
• Maintain confidentiality of payments and related data.
• Other duties as assigned.

Skills

Microsoft Dynamics D365

Accounting principles

AP processes

Typing/10-Key

Data accuracy

Education

High School diploma or GED

Tools

Dynamics 365 Finance

Job description

Accounts Payable Lead

Fisheries Resource Management (FRM)

Department of Natural Resources

Hourly Wage: $18.23-$20.52/Regular/Full-Time

This position is responsible for ensuring that all program debts to vendors and suppliers are paid accurately and on time. Work is moderately complex, demanding accuracy with numbers, ability to multi-task, prioritize, must have accurate typing and knowledge in the Accounts Payable (AP) processes and associated computer software. Responsible for full cycle accounts payable process related to generating and processing purchase orders including the steps for payment processing, strong understanding of the program needs and priorities, reconciliation and filing of statements and invoices.

Examples of Work Performed:

• Generates requisitions for purchase order processing in the YN Financial System; duties are tedious and repetitive.
• This position requires close coordination with Central Accounting, Grants & Contracts, Property & Acquisition, including Shipping & Receiving, various vendors and program Bookkeepers/staff.
• Must be detail oriented to input/reconcile invoices and bills accurately and in a timely manner.
• Checks and monitors open purchase orders timely to prevent late payments.
• Obtains check number, dates of checks and documents them on the purchase orders for filing.
• Maintains complex filing systems so that all necessary documents/information, including pending payments, obligations, pre-payments and closed orders are accessible.
• Obtains coding and authorization from the appropriate staff to pay invoices.
• Assists with the AP email and online portals to print out invoices/statements and process accordingly.
• Must be able to effectively and efficiently communicate with vendors, both in writing and on the phone.
• Responds to inquiries from vendors and employees regarding the accounts payable process. If issues arise, provide information on payment status and possibly redirect to the appropriate program staff.
• Ensures confidentiality is maintained regarding program payment processing with vendors.
• Disposes and retrieves files, records, or data required of program staff.
• Operates standard office machinery, software and equipment as required.
• Scans documents to appropriate files/folders, fiscal year and assists in maintaining the scanned filing system (AP Cuff). Also helps maintain original POs proper storage for record retention and audit trail purposes.
• Other duties as assigned.

Knowledge, Skills and Abilities:

• Knowledge and skilled in the Microsoft Dynamics D365 Financial System and demonstrated proficiency.
• Knowledge of accounting principles, practices and terminology.
• Knowledge of Tribal property process for items needing to be asset tagged.
• Knowledge of grammar, punctuation and spelling; proofread documents and correspondence.
• Strong analytical and time management skills.
• Ability to apply own research, information gathering pertaining to potential vendors and purchases.
• Ability to maintain accurate data and compose reports as necessary.
• Ability to multi-task to ensure a steady, efficient flow of work and daily inquiries.
• Ability to perform typing, 10-Key and AP practices as required by the position.
• Ability to establish and maintain effective working relationships and communicate successfully and professionally with staff, other departments and vendors.
• Ability to plan, organize work and complete tasks independently or with minimal supervision.
• Ability to assist staff with Yakama Nation Tax Exemption status/forms.
• Ability to work with the Tribal membership and the public in a pleasant and courteous manner.
• Ability to operate office equipment associated with the position in a proper manner.
• Ability to comply and demonstrate dependable work attendance.
• Ability to understand and follow oral and written instruction.

Minimum Requirements:

• High School diploma or GED
• Minimum of at least one (1) or more years of experience as a Bookkeeper OR may substitute on a month-to-month basis, upon successful completion of coursework or training equivalent to position.
• Required to pass a pre-employment drug test.

Preferred Requirements:

• Yakama enrolled preference, but all qualified applicants are encouraged to apply.