ACCOUNTS PAYABLE SPECIALIST

San Antonio Museum of Art; San Antonio (TX); On-site; USD 53,010,000 - 57,308,000; Full time

Benefits offered by this job

Health Insurance

Dental

Vision

Life Insurance

Short and Long Term Disability

403(b) with employer contribution

Paid Time Off

Paid Sick Time Off

Paid Holidays

Job summary

The San Antonio Museum of Art is seeking an Accounts Payable Specialist to manage the full cycle of vendor payments and ensure accurate, timely invoice processing.

This role maintains strong vendor relationships, ensures policy compliance, and keeps audit-ready files for financial reporting. Work is performed in the Finance and Administration department under the Controller.

Qualifications

• High school diploma or equivalent required.
• Knowledge of bookkeeping and general accounting required.
• Proficiency in Microsoft Excel required.
• Ability to research discrepancies and support audits.

Responsibilities

• Receive, review, and enter invoices into Financial Edge.
• Match invoices to receipts and ensure policy compliance.
• Maintain vendor profiles.
• Obtain payment authorization before preparing checks.
• Process ACH/Wire transfers via banking site.
• Enter and reconcile revenue from the gift shop and admissions.
• Deposit checks via Remote Capture and bank deposits.
• Distribute monthly credit card statements for coding/approvals.
• Process mail and maintain postage machine.
• Manage W-9 forms and 1099 preparation.
• Order office supplies and assist during employee absences.
• Provide administrative support to other departments.
• Perform other duties as required.

Skills

Discrepancy resolution

Audit support

Education

High School Diploma or equivalent

Tools

Microsoft Excel

Job description

Job Summary

The Accounts Payable Specialist manages the full cycle of vendor payments, ensuring accurate and timely processing of invoices. The AP Specialist will maintain strong vendor relationships so they may resolve any discrepancies directly with vendors. This position will also be required to maintain accurate files for audits and financial reporting purposes.

Title: Accounts Payable Specialist

Department: Finance and Administration

Reports To: Controller

Job Type: (Hourly, Non-Exempt)

Pay: $18.50 - $20.00

Responsibilities and Duties

• Receive, review, and enter invoices into accounting system Financial Edge
• Match invoices to receipts and payments to ensure compliance with company policy
• Maintain vendor profiles
• Obtain authorization for payment before preparing accounts payable checks for payment
• Process ACH Wire transfers via banking website
• Enter and reconcile all gift shop and admission revenue
• Deposit incoming checks via Remote Capture and deposit cash and checks at bank
• Distribute monthly business credit card statements for coding and approvals
• Process incoming/outgoing mail correspondence while maintaining postage machine
• Manage W9 forms and prepare 1099s at the end of each year
• Order office supplies as needed and requested
• Assist visitor experience as needed during employee absences
• Provide office and administrative support to other departments as needed
• Perform other duties as required

Qualifications

• High School Diploma or equivalent
• Knowledge of bookkeeping and general accounting
• Required Microsoft Excel proficiency
• Ability to solve discrepancies, research, and support audit

Physical Requirements

The physical requirements of the position described here are representative of those that must be met by an employee to perform successfully.

• Light lifting of supplies and files
• Must be able to sit and stand for long periods of time
• Physical ability to climb stairs and work in a multi-level building

Benefits (Eligible Employees)

• Health Insurance (with low-cost options for employee-only plans)
• Dental
• Vision
• Life Insurance
• Short and Long Term Disability
• 403(b) with employer contribution match of up to 5% after 1 year of service with SAMA.
• Paid Time Off
• Paid Sick Time Off
• Paid Holidays

About The San Antonio Museum Of Art

The San Antonio Museum of Art serves as a forum to explore and connect with art that spans the world’s geographies, artistic periods, genres, and cultures. Its collection contains nearly 30,000 works representing 5,000 years of history and is particularly strong in arts of the Americas; ancient Egyptian, Greek and Roman art; Asian art; and contemporary art. San Antonio is the nation’s seventh-largest city and is consistently listed as one of its fastest-growing. The Museum is housed in the historic Lone Star Brewery on the Museum Reach of San Antonio’s River Walk and is committed to promoting the rich cultural heritage and life of the city. It hosts hundreds of events and public programs each year, including concerts, performances, tours, lectures, symposia, and interactive experiences. As an active civic leader, the Museum is dedicated to enriching the cultural life of the city and the region, and to supporting its creative community.

E-Verify Participation

San Antonio Museum of Art participates in E-Verify to confirm the identity and employment eligibility of all new hires. Candidates must provide documentation to establish identity and legal authorization to work in the United States.

EEO Statement

San Antonio Museum of Art is an Equal Opportunity Employer. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this job posting describes you, then you are highly encouraged to apply for this role.

SAMA is committed to equal employment opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.