Accounts Payable Specialist

Raleigh Medical Group PA; Raleigh (NC); On-site; USD 28,000 - 39,000; Full time

Job summary

Raleigh Medical Group PA in Raleigh, NC is seeking an Accounts Payables Specialist to perform accounting and clerical tasks for AP processing. You will verify invoices, process payments, reconcile vendor statements, and maintain accurate AP records.

The role requires high-volume bill processing in QuickBooks Online, employee reimbursements, bank reconciliation, and collaboration with Revenue Cycle for refunds.

Qualifications

• 1-4 years general accounting/accounts payable experience.
• Proficiency in accounting software (e.g., QuickBooks, Bill.com, etc.)
• Bachelor’s degree in finance or accounting (Early Career)
• Healthcare industry experience
• QuickBooks Online, Desktop, or Enterprise experience

Responsibilities

• Process and troubleshoot high volume bills into QuickBooks Online
• Process employee reimbursements in an accurate and timely manner
• Reconcile vendor statements and resolve discrepancies or billing issues
• Reconcile monthly bank accounts
• Propose weekly cash run based on vendor terms and existing commitments
• Set up weekly ACH runs for cash run and monthly rent payments
• Ensure all payments and outflows are recorded properly in the accounting system, daily
• Work and collaborate with the Revenue Cycle team to process patient refunds weekly and timely
• Assist with month-end closing processes, including accruals and reporting
• Establish, nurture, and collaborate with vendors to ensure an environment of trust
• Capture vendors set up forms and/or any related vendor documentation.
• Collaborate with Staff accountant to populate yearly 1099 reports and filings
• Adhere and follow strict cash and treasury management organization policies
• Maintain organized and up-to-date files for all accounts payable documents
• Recommend process improvements and contribute to efficiency initiatives within the finance department
• Perform other duties as required to support the overall Finance and Accounting team

Skills

GAAP knowledge

Excel advanced

Attention to detail

Communication skills

Independent work

Education

Bachelor's degree in finance or accounting

1-4 years general accounting/accounts payable experience

Tools

QuickBooks Online

NetSuite

Bill.com

Job description

FLSA Classification

Non-Exempt

Department

Accounting

Location

Summary

The Accounts Payables Specialist is responsible for performing accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions. This position involves verifying invoices, processing payments, reconciling vendor statements and maintaining accurate records of accounts payable activity.

Essential functions

• Process and troubleshoot high volume bills into QuickBooks Online
• Process employee reimbursements in an accurate and timely manner
• Reconcile vendor statements and resolve discrepancies or billing issues
• Reconcile monthly bank accounts
• Propose weekly cash run based on vendor terms and existing commitments
• Set up weekly ACH runs for cash run and monthly rent payments
• Ensure all payments and outflows are recorded properly in the accounting system, daily
• Work and collaborate with the Revenue Cycle team to process patient refunds weekly and timely
• Assist with month-end closing processes, including accruals and reporting
• Establish, nurture, and collaborate with vendors to ensure an environment of trust
• Capture vendors set up forms and/or any related vendor documentation.
• Collaborate with Staff accountant to populate yearly 1099 reports and filings
• Adhere and follow strict cash and treasury management organization policies
• Maintain organized and up-to-date files for all accounts payable documents
• Recommend process improvements and contribute to efficiency initiatives within the finance department
• Perform other duties as required to support the overall Finance and Accounting team

Core Competencies for Success

• Sound knowledge of GAAP (Generally accepted accounting principles)
• Mid to advanced Excell skills (Vlook up, X-Look up, H-Look up, Pivot Tables)
• Proficiency in accounting software (e.g., QuickBooks, NetSuite, etc.)
• Strong attention to detail and accuracy in data entry and reconciliation
• Excellent communication and interpersonal skills
• Professional integrity and ability to handle confidential information
• Strong problem-solving skills and proactive mindset
• Team-oriented and eager to support others when needed
• Forward thinking and open to new ideas and change
• Highly organized with exceptional follow-through
• Maintaining confidentiality of sensitive information
• Working independently and completing assignments in a timely, accurate, and thorough manner
• Ability to adjust, change, or modify their approach, mindset, or behavior in response to new circumstances, challenges, or changing environments

Required education

• 1-4 years general accounting/accounts payable experience.
• Proficiency in accounting software (e.g., QuickBooks, Bill.com, etc.)

Preferred education and experience

• Bachelor’s degree in finance or accounting (Early Career)
• Healthcare industry experience
• QuickBooks Online, Desktop, or Enterprise experience

Physical requirements

• Sitting for approximately 90% percent of the day
• Periods of walking, standing, bending, lifting, and reaching