Accounts Payable Specialist

Spectrum Search Group; Plano (TX); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Spectrum Search Group has partnered with a large, high-growth consumer services organization to scale its finance function. They are hiring a Senior Accounts Payable Associate to join a busy accounting team and support a large-scale AP operation.

The role focuses on processing high volumes of invoices, validating charges, reconciling statements, and ensuring timely payments. You will interact with vendors and internal teams, contributing to process improvements and automation initiatives.

Qualifications

• 3+ years of Accounts Payable experience.
• Experience in high-volume invoice processing.
• Strong communication with vendors and internal stakeholders.
• Advanced Excel proficiency.

Responsibilities

• Process a large volume of invoices with accuracy and timeliness.
• Code and validate invoices, expense reports, and supporting docs.
• Reconcile vendor statements and support month-end AP activities.
• Serve as a primary contact for vendor inquiries and payment issues.
• Maintain vendor records and ensure internal controls compliance.
• Assist with purchasing card administration and related payments.
• Support audits and tax reporting needs.
• Collaborate with cross-functional teams to improve workflows.

Skills

Vendor communication

Deadline-driven

Organizational skills

Communication skills

Tools

Excel

Job description

Overview

Spectrum Search Group has partnered with a large high-growth consumer services organization with a nationwide footprint and more than 1,000 operating locations across the U.S. This established, multi-location business is continuing to scale and invest in its finance organization, creating an excellent opportunity for a Senior Accounts Payable Associate to join a high-performing accounting team.

Responsibilities

• Support a large-scale accounts payable operation within a fast-paced, high-volume environment
• Report directly to senior leadership within payables and treasury operations
• Collaborate with accounting, finance, operations, and external vendors across the organization
• Contribute to process improvements and operational efficiencies that support continued growth
• Process and manage a high volume of invoices while maintaining accuracy and timeliness
• Review, code, and validate invoices, expense reports, and supporting documentation
• Reconcile vendor statements and assist with month-end accounts payable activities
• Serve as a primary point of contact for vendor inquiries and payment-related issues
• Research and resolve discrepancies, exceptions, and escalated matters
• Maintain vendor records and ensure compliance with internal controls and company policies
• Assist with purchasing card administration and related payment processes
• Support audit requests, tax reporting requirements, and documentation needs
• Partner with cross-functional teams to improve workflows and strengthen processes
• Help identify opportunities to enhance efficiency through automation and continuous improvement initiatives

Qualifications

• 3+ years of Accounts Payable experience
• Experience working in a high-volume environment with substantial invoice processing responsibilities
• Strong communication skills and ability to interact effectively with vendors and internal stakeholders
• Advanced proficiency with Excel and spreadsheets
• Proven ability to stay organized, prioritize workloads, and meet deadlines
• Experience handling escalations and resolving complex issues
• Strong attention to detail and commitment to accuracy
• Experience within a multi-location, franchise, retail, or consumer-facing environment is preferred

Preferred Qualifications

• Exposure to AP automation or process improvement initiatives
• Experience with fraud detection, fraud prevention, or related financial controls
• Familiarity with purchasing card, treasury, or expense management processes
• Schedule: Hybrid (4 days in office / 1 day remote)