Accounts Payable Specialist

Oceans Healthcare, L.L.C.; Plano (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Oceans Healthcare, L.L.C. in Plano, TX seeks an Accounts Payable Processor to manage vendor invoices and payments using Concur and Sage Intacct. You will ensure accurate GL coding, reconcile expenses, and maintain internal controls over payments.

Responsibilities include reviewing invoices, PO/expense requests, and providing timely payments while delivering strong customer service to internal departments and vendors.

Qualifications

• Process vendor invoices for proper handling and payments.
• Maintain knowledge of company approval and travel policies.
• Support month-end close procedures and reporting.
• Maintain internal controls over payment processing.
• Respond to vendor inquiries and follow up on balances.

Responsibilities

• Maintain comprehensive knowledge of company approval and travel policies.
• Accumulate and process vendor invoices for proper handling and payments.
• Research vendor calls for outstanding balances and initiate follow-ups.
• Assist Accounting with month-end closing procedures.
• Proficient with Concur Invoice for processing invoices, approvals, and submission.
• Code invoices in GL according to standard practices.
• Utilize Concur Request (PO) processing and training.
• Serve as primary contact for Invoices related to Requests/POs in Concur.
• Perform audits of expense reports in Concur Expense for policy compliance.
• Complete expense report audits within deadlines and gather missing documentation.
• Provide customer service and training on Concur apps via phone, email, and Teams.
• Manage AP support tickets in company ticket system.
• Review and update reporting data in Excel using pivot tables and VLOOKUP.
• Perform other duties and adjust workload as needed.

Skills

Vendor invoice processing

Accounts payable

Concur Expense

Concur Invoice

Concur Request

Sage Intacct

Excel (Pivot tables)

VLOOKUP

Month-end close support

Education

Tools

Concur Invoice

Concur Expense

Concur Request

Sage Intacct

Excel

Job description

At Oceans Healthcare, we are passionate about helping adults and seniors attain the best possible quality of life. As a nationally recognized provider of behavioral health services, we treat patients experiencing symptoms of depression, anxiety, schizophrenia, behavioral changes related to medication management or substance abuse and other behavioral issues.

Through our inpatient behavioral services and intensive outpatient programs, Oceans Healthcare offers comprehensive behavioral and mental health services to help patients at every stage of the healing process. Our staff is committed to caring for patients and their families with dignity, honesty and compassion.

This specialist position will process employee Concur Invoice, Expense, and Purchase Order (PO) Requests through the company's Concur application, and process payments through Sage Intacct. Attention to detail will come into play while monitoring and maintaining internal controls over processing all payments.

Essential Functions:

1. Maintain comprehensive knowledge of company approval and travel policies.
2. In this role, accumulate and process vendor's invoices for proper handling and payments.
3. Research vendor calls for outstanding balances. Consistently applies appropriate procedures to prevent accounts from becoming delinquent. Initiates appropriate follow-up and collection calls.
4. Assist the Accounting Department in month end closing procedures.
5. Proficient with Concur Invoice in processing invoices, understanding how to assign, submit and approve invoices as an AP Processor.
6. Experience with GL coding of invoices in accordance with general accounting practices.
7. Perform as a core user of Concur Request (Purchase Order module), in processing, training and trouble shooting.
8. Primary contact for all Invoices associated to Requests/POs in Concur.
9. Perform quality control through audits of expense reports in Concur Expense to ensure compliance with company policy.
10. Complete expense report audits in a timely manner within a deadline framework; Contact employees for missing documentation or approvals when necessary.
11. Provide customer service, training, and support of Concur Expense, Invoice & Request applications via phone, email, and Teams meeting. Maintain training materials.
12. Administer accounts payable support tickets within company’s ticket software.
13. Review, manage, and update reporting data via excel. Proficiency with pivot tables and VLOOKUP formulas is preferred.
14. Perform other duties and projects as assigned. Adjusts work routine to comply with workload.