Accounts Payable Specialist

Pen Air Federal Credit Union; Pensacola, Northern (FL, KY); Hybrid; USD 26,000 - 30,000; Full time

Benefits offered by this job

Education assistance up to $15K

Student loan paydown

Adoption assistance

Wellness programs

Gym membership reimbursement

Financial wellness resources

Tech equipment purchase assistance

PTO 20 days

Job summary

Pen Air Federal Credit Union is seeking an Accounts Payable Specialist to join our Pensacola, FL team. This role ensures accurate classification, processing, and payment of organizational expenses, leveraging Excel, ERP systems, and automation to strengthen controls and timely reporting.

Responsibilities include processing invoices, reimbursements, credit card activity, and reconciliations, along with month-/quarter-/year-end close support.

Qualifications

• 3–5 years of accounts payable or related experience.
• Associate degree in accounting or related field preferred.
• Strong customer service and communication skills.
• Proficient with ERP systems and Excel.

Responsibilities

• Process invoices, reimbursements, card activity, and payments accurately.
• Classify expenses to GL accounts and cost centers.
• Analyze AP activity and identify inefficiencies.
• Prepare reconciliations and assist month-/year-end close.
• Utilize Workday and automate processes to improve accuracy.
• Perform other duties as assigned.

Skills

Excel

Analytical skills

Attention to detail

ERP systems

Education

Associate degree in accounting or related field

Tools

Workday

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounts Payable Specialist

FT Pensacola, FL, US

Company Description

Since 1936 PenAir® Credit Union has been the catalyst where community, resources, and impact come together and produce a powerful force for good. We have a unique culture and we’re passionate about it. Grown from the values we hold most dear, three guiding principles shape how we see the people we serve, the community around us, and our role within it. These guiding principles are Respect, Service, and Communerosity® and they’re woven throughout our culture.

PenAir is where people and community, resources and expertise align with your values to create real impact. Generational impact through strong financial education and support. We care about the things you care about. As the largest and oldest credit union in Pensacola, Florida, with more than $2.8 billion in assets, our purpose is to enhance the lives of those we serve in the Florida Panhandle, Southern Alabama, and Virginia.

Careers

Do you have a passion for helping others?

Currently, PenAir provides access to 15 convenient locations across Mobile and Baldwin counties in Alabama and Escambia, Santa Rosa, Okaloosa and Bay counties in Florida. Join us and become a powerful force for good - after all we live, work, and play here too.

Join the team. You’ll fit right in.

Take control of your future by mapping out a career at PenAir. Working with us means you can shape your professional experience to suit your dreams. We offer valuable resources that provide you the opportunity to build upon and strengthen your skills. Whether it be a career path in advising our members directly on products and services, guiding them through major purchase decisions on a home or vehicle, or even helping build the technology and processes behind the scenes, there is a place for everyone at Pen Air! Success looks different for everyone. Where will your journey take you?

The PenAir difference.

Just like we strive to be a force for good at work, Pen Air works just as hard to supply employees with a total rewards package that includes competitive salaries and meaningful benefits.

Holistic Amenities:

• Up to $15K available for continuing education
• Student Loan Paydown
• Adoption Assistance Reimbursement
• Wellness Programs
• Gym membership reimbursement
• Financial Wellness Resources
• Purchase assistance with computers and fitness equipment.

Benefits Package Highlights:

• Generous PTO Plan—20 days for new hires
• Paid Maternal & Parental Leave
• Competitive Retirement Plan
• Company paid Short Term Disability

The starting hourly rate for this role is $19.09 based on experience.

About the role:

Ensure the accurate classification, processing, and payment of organizational expenses. Apply accounting knowledge, analytical skills, and technology solutions to ensure transactions are properly recorded, reported, and controlled. Identify prepaid and fixed asset expenditures, assign appropriate general ledger accounts, cost centers, projects, and other reporting dimensions, and leverage Excel, automation, and artificial intelligence to improve efficiency, strengthen controls, and support informed decision‑making.

Major Duties and Responsibilities:

• Ensure timely and accurate processing of invoices, expense reimbursements, corporate credit card activity, and payment requests. Verify supporting documentation, approvals, and policy compliance; process payments through approved methods, including ACH, wire, and check; verify corporate credit card statements and expense reimbursement requests; monitor payment terms and proactively identify early‑payment discount opportunities; avoid late payment penalties; research and resolve discrepancies; respond to payment-related inquiries; and maintain complete records.
• Classify expenses to the appropriate general ledger accounts, cost centers, projects, and other reporting dimensions. Identify prepaid expenses and fixed assets requiring capitalization. Review transactions for reasonableness, consistency, and financial reporting integrity, and elevate unusual transactions or control concerns.
• Conduct routine analysis of accounts payable activity, vendor spending patterns, and transaction trends to identify missing invoices, duplicate payments, unusual fluctuations, inconsistent coding practices, and process inefficiencies. Monitor expenses to promote consistent accounting treatment across departments and reporting periods. Assist with reporting and provide data-driven observations and recommendations.
• Prepare assigned reconciliations; investigate and resolve reconciling items; assist with accounts payable accruals, other accrued expenses, and supporting documentation; support month‑end, quarter‑end, and year‑end close activities; assist with tax reporting, including 1099 reporting; and provide complete documentation for management, audit, and review purposes.
• Utilize Workday and other financial systems effectively. Leverage workflow solutions, automation technologies, and artificial intelligence to improve productivity, accuracy, automate processes; assist with system testing, report development, and workflow improvements; and maintain procedures and job aids.
• Perform other job‑related duties as assigned

Minimum Qualifications:

Experience

Three years to five years of similar or related experience preferred, including experience in accounts payable, accounting operations, financial analysis, or related functions. Equivalent combinations of education and relevant experience may be considered.

Education/Certifications/Licenses

An associate’s degree in accounting, Finance, Business Administration, or a related field is preferred. Equivalent combinations of education, specialized training, and relevant experience may be considered.

Interpersonal Skills

Courtesy and tact are essential elements of the job. Work involves personal contact with employees, vendors, and others inside and outside the organization for the purpose of giving and obtaining information, resolving payment related matters, explaining accounting requirements, and supporting timely business operations. Strong customer service, responsiveness, and professional communication are required.

Other Skills:

• Strong understanding of basic accounting principles and financial statement impacts.
• Strong analytical and problem-solving skills, including the ability to identify trends and inconsistencies within large volumes of financial data.
• Strong proficiency with ERP and financial systems, including Workday or the ability to quickly become proficient, and advanced Microsoft Excel skills.
• Ability to leverage automation and artificial intelligence technologies to improve efficiency, accuracy, and decision-making.
• Strong attention to detail and commitment to accuracy.

This Job Description is not a complete statement of all duties and responsibilities comprising the position.