Accounts Payable Specialist

Pancare of Florida; Panama City (FL); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

14 paid holidays

3 weeks paid vacation

403(b) retirement plan with employer 6

Job summary

PanCare of Florida in Panama City, FL is seeking an Accounts Payable Specialist to support the Finance Manager with day-to-day financial operations, including purchasing, AP, general accounting, and grants accounting.

The role requires strong attention to detail, accuracy, and effective communication with team members and leadership. You will handle AP cycles, invoices, and ledger input, with backup support for payroll while supporting program planning and reporting.

Qualifications

• Associate degree or equivalent work experience; nonprofit/government environment preferred.
• At least 1 year of bookkeeping experience, including accounts payable and accounts receivable.
• Proficient in QuickBooks and spreadsheet software; attention to detail and communication.

Responsibilities

• Process Accounts Payable cycle in a timely and accurate manner.
• Input invoices and check requests into the general ledger; reconcile accounts payable.
• Print checks and AP reports; maintain organized financial filing system.
• Support payroll processing as backup; input journal vouchers.
• Collaborate with staff and leadership to provide timely financial data for programs.

Skills

Attention to detail

Interpersonal skills

Verbal and written communication

Multitasking

Discretion with confidential info

Education

Associate degree or equivalent

Bachelor's degree (preferred) in accounting

Tools

QuickBooks

Excel / spreadsheets

Job description

PanCare of Florida is seeking a skilled and compassionate Accounts Payable Specialist to join our team. In this role, you will be responsible for supporting the Finance Manager through the day-to-day financial operations, for purchasing, accounts payable, general accounting, grants accounting and analysis functions of the organization.

This position is in Panama City, Florida.

Your responsibilities include the following:

• Process Accounts Payable cycle in a timely and accurate manner
• Process check requests for correctness as to amount, documentation, approval, and account codes
• Input check requests and invoices into the general ledger in a timely and accurate manner
• Print checks and check register reports and other Accounts Payable related reports
• Process receipts and accounts receivable and input to general ledger in a timely and accurate manner
• Maintain an efficient and organized filing system for financial records
• Back up for the payroll and benefit processing Input journal vouchers to general ledger in a timely and accurate manner
• Under supervision, work collaboratively with staff and senior management to provide timely and accurate financial data for program planning, evaluation and reporting
• Account analysis and reconciliation as required
• Assist with annual audit request for information, retrieving and filing auditor-requested documents
• Participate in all safety programs, which may include assignment to an emergency response team
• Other accounting related duties as assigned

Required Qualifications:

• Associate degree or equivalent work experience (prefer in a non-profit, FQHC or governmental environment)
• At least 1 year of experience in bookkeeping, including accounts payable and accounts receivable
• Proficiency in computer applications, spreadsheet software, and QuickBooks
• Excellent attention to detail with strong interpersonal skills
• Ability to communicate effectively (verbal and written) with all levels including Board, Staff, Vendors, others
• Able to manage multiple deadlines and prioritize effectively exercising discretion with confidential information

Preferred Qualifications

• Bachelor's degree in accounting
• At least 3 years of experience in bookkeeping, including accounts payable and accounts receivable
• Experience in non-profit bookkeeping and in community-based organizations
• Experience in a non-profit, FQHC, or governmental environment

PanCare provides a comprehensive benefits package to include medical, dental, and vision insurance. In addition, to health coverage, we offer 14 paid holidays and 3 weeks of paid vacation per year. Employees are also eligible to participate in our 403(b) plan with a 6% employer match and 3% base employer contribution.

Join PanCare of Florida and be part of a dedicated team that is committed to delivering high-quality healthcare to our communities. We offer a supportive work environment, opportunities for professional growth, and the chance to make a real difference in the lives of our patients. If you're ready to take the next step in your career and contribute to our mission, we encourage you to apply today. Together, we can continue to improve patient outcomes and build healthier communities.

PanCare of Florida is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. We believe that diversity and inclusion are key to our success, and we welcome applications from individuals of all backgrounds and experiences.