Accounts Payable Specialist

North American Science Associates, Inc.; Northwood (OH); On-site; USD 42,000 - 60,000; Full time

Job summary

NAMSA is seeking an Accounts Payable specialist to manage routine AP duties across multiple entities. You will input invoices, verify GL coding, and process payments including checks and ACH, while maintaining supplier records and ensuring tax compliance.

The role requires 1–2 years of AP experience, strong attention to detail, and solid Excel skills. English fluency and teamwork are essential for success in NAMSA's collaborative environment.

Qualifications

• High School Diploma or equivalent.
• Associate’s Degree in Accounting or related coursework preferred.
• 1 to 2 years of accounts payable experience preferred.
• Ability to work independently and as part of a team.
• Strong attention to detail and organizational skills.
• Basic understanding of accounting principles and financial documentation.
• Proficiency in Microsoft Office Suite, especially Excel.
• Experience with AX and Certinia is a plus.
• Excellent communication skills and a collaborative mindset.
• Fluency in English is required.

Responsibilities

• Process supplier invoices and input into multiple systems for multiple entities.
• Verify supplier invoices and ensure accurate GL coding.
• Process outgoing payments and ensure timely payment of approved invoices.
• Prepare weekly payment runs, checks and ACH.
• Maintain Use Tax recording compliance.
• Set up suppliers per Supplier Quality processes and maintain vendor records.
• Reconcile supplier statements and review accounts.
• Monitor bank activity and record entries in systems.
• Address daily reminders to pay invoices and communicate status.
• Respond to emails and inquiries across AP shared inboxes.

Skills

Attention to detail

Independent worker

Team collaboration

Fluency in English

Education

High School Diploma

Associate’s Degree in Accounting

Tools

Excel

AX

Certinia

Job description

NAMSA pioneered the industry and was the first independent company in the world to focus solely on medical device materials for safety. NAMSA started testing medical devices before the U.S. Food and Drug Administration started regulating such products in 1976. We are shaping the industry. NAMSA has been a key contributor to the development of the test methods that govern our industry. We have become the industry’s premier provider. We provide support for clients during every step of the product development lifecycle and beyond. Come and work for an organization with the vision to inspire innovative MedTech solutions that advance global healthcare, improve patient lives and accelerate client success and the mission to deliver best‑in‑class global MedTech development solutions through our people, expertise and technology by adhering to our core values: act with integrity in everything we do. Provide best‑in‑class customer experiences. Develop superior talent and deliver expertise. Respond with agility and provide timely results. Embrace collaboration, diverse perspectives and ideas.

Job Description

• Primarily involved in routine Accounts Payables (AP) duties such as Supplier payments, credit cards, filing and data entry for multiple entities.
• Input invoices into multiple systems for multiple entities.
• Verify supplier invoices and ensure accurate General Ledger Account (GLA) coding.
• Process outgoing payments and ensure timely payment of approved invoices.
• Prepare weekly payment runs, checks and ACH.
• Maintain compliance with Use Tax recording requirements.
• Set up suppliers in accordance with Supplier Quality processes.
• Manage and maintain vendor records in relation to Tax ID’s and banking information.
• Manage packing slip scans.
• Compare purchase orders, prices, terms of payment, and other charges.
• Review supplier statements and reconcile accounts.
• Check bank reports daily and record entries in appropriate systems.
• Address daily reminders to pay/pull invoices and make corresponding entries.
• Sort emails from multiple payables shared inboxes into appropriate e‑cabinets.
• Monitor and respond to emails across all cabinets, ensuring timely processing and communication.
• Communicate with external suppliers and internal associates regarding AP processes.
• Perform other duties as assigned.

Qualifications & Technical Competencies

• High School Diploma or equivalent.
• Associate’s Degree in Accounting or related coursework preferred.
• 1 to 2 years of accounts payable experience preferred.
• Ability to work independently and as part of a team.
• Strong attention to detail and organizational skills.
• Basic understanding of accounting principles and financial documentation.
• Proficiency in Microsoft Office Suite, especially Excel.
• Experience with AX and Certinia is a plus.
• Excellent communication skills and a collaborative mindset.
• Fluency in English is required.

Working Conditions

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may bemade to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit and talk or hear.
• The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms.
• Physical activities include sitting for periods of time and occasionally standing and walking.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.
• Extensive use of computer keyboard.

NAMSA is an equal employment opportunity company. NAMSA participates in pre‑employment background and drug screen processes aligned to local, state and federal laws. NAMSA was founded on the principals of delivering quality customer service, conducting ourselves with integrity, respect for one another, open communication and collaboration. Whether you have a background in Laboratory Science, Clinical Research, Regulatory Affairs, Quality Assurance, Engineering, or Sales & Business, NAMSA offers exciting opportunities to align with your expertise.