Accounts Payable Specialist

Bowery Residents' Committee; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Bowery Residents' Committee in New York, NY is seeking an Accounts Payable Clerk to manage vendor accounts, process invoices, and ensure accurate financial data for AP records. The role requires strong attention to detail, Excel proficiency, and the ability to meet deadlines.

You will perform journal entries, reconcile statements, assist with month-end close, and support auditors with schedules. Full-time, Monday–Friday, 9:00am–5:00pm, on-site in Manhattan.

Qualifications

• BA in Accounting or Finance preferred
• 2+ years' related experience preferred
• Strong organization and prioritization skills
• Attention to detail with analytical skills
• Proficient in Excel and financial systems

Responsibilities

• Handle assigned vendor accounts
• Process invoices and verify financial data for AP records
• Clarify questionable invoice items, prices or signatures
• Obtain data regarding invoice payments
• Assemble invoices for payment
• Verify and calculate extensions and totals
• Review invoices and requisitions for payment approval
• Check vendor files for previous payments
• Prepare journal entries for accounting records
• Reconcile vendor statements
• Assist with month-end close
• Related duties as assigned

Skills

Organization skills

Prioritization

Attention to detail

Analytical skills

Verbal communication

Written communication

Deadline management

Confidentiality

Problem solving

Excel proficiency

Accounting software

Finance fundamentals

Education

BA in Accounting or Finance preferred

Tools

Microsoft Excel

Accounting software

Job description

• Process invoices, verify financial data for use in maintaining accounts payable records, and provide other clerical support necessary to pay the obligations of the organization
• Clarify any questionable invoice items, prices or receiving signatures
• Obtain proper information and/or data regarding invoice payments
• Assemble invoices to be completed for payment
• Verify and calculate all extensions and totals on invoices (calculating and taking discounts when applicable)
• Review invoices and requisitions for satisfactory payment approval
• Check vendor files for any previous payments
• Maintain copies of vouchers, invoices or correspondence necessary for BRC records
• Prepare journal entries listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures
• Prepare supporting schedules for annual financial audits and as required
• Assist with month end financial close
• Related duties as assigned

DUTIES/RESPONSIBILITIES

• Handle assigned vendor accounts
• Process invoices, verify financial data for use in maintaining accounts payable records, and provide other clerical support necessary to pay the obligations of the organization
• Clarify any questionable invoice items, prices or receiving signatures
• Obtain proper information and/or data regarding invoice payments
• Assemble invoices to be completed for payment
• Verify and calculate all extensions and totals on invoices (calculating and taking discounts when applicable)
• Review invoices and requisitions for satisfactory payment approval
• Check vendor files for any previous payments
• Maintain copies of vouchers, invoices or correspondence necessary for BRC records
• Prepare journal entries listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures
• Reconcile vendor statements
• Prepare supporting schedules for annual financial audits and as required
• Assist with month end financial close
• Related duties as assigned

Hours

Full-time 35 hours per week

• Monday-Friday 9:00am-5:00pm

Qualifications

• BA in Accounting or Finance preferred
• 2+ years' related experience preferred
• Organization, prioritization skills
• attention to detail with analytical skill
• Strong written and verbal communication skills
• Ability to meet deadlines
• Confidentiality
• Problem solving skills
• Ability to complete work on scheduleHigh level of comfort and proficiency working with automated financial systems and Microsoft Excel. Experience with an accounting software a plus.
• Basic understanding of principles of finance, bookkeeping and accounting