Accounts Payable Specialist

Douglas Elliman Property Management; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

Join a leading property management firm in New York City as an Accounts Payable specialist. This role involves managing invoice processing, controlling expenses, and collaborating with the accounting department. Ideal candidates will be detail-oriented with a strong proficiency in accounting practices and Microsoft Excel, facilitating efficient financial operations.

Qualifications

• High school diploma or equivalent required; accounting interest preferred.
• Previous accounts payable experience required.
• Knowledge of Yardi or AvidXchange preferred.

Responsibilities

• Completes payments and controls expenses by processing invoices.
• Reconciles processed work by verifying entries.
• Analyzes and processes petty cash expense reports.

Skills

Attention to detail

Thoroughness & Organization

Analyzing information accurately

Basic accounting knowledge

Microsoft Excel proficiency

General math skills

Education

High school diploma, GED, or equivalent

Previous accounts payable experience

Interest in accounting

Tools

Yardi

AvidXchange

Job description

For over 100 years we have been dedicated to providing the best residential property management to co-ops, condos and rental properties throughout New York City and beyond. Ranked #1 among New York City's residential management companies, our mission is to provide our clients with superior and responsive management and accurate financial reporting that they can count on to improve their quality of life and valuation of their homes. We also support the City's efforts to reduce carbon emissions through increased energy efficiency in all the properties we manage.

Job Title: Accounts Payable Department: Accounting-CORP AP

Reports to: AP Manager /Asst. Controller

Job Summary

Duties/Responsibilities:

• Completes payments and controls expenses by receiving, processing, verifying, and approving invoices either online or with physical invoices.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts by analyzing invoice/expense reports, recording entries.
• Pay vendors online & via manual checks by monitoring discount opportunities, verifying federal id numbers, scheduling payments, reviewing contracts or payment discrepancies and documentation.
• Analyze and process petty cash expense reports from employees.
• Issues stop payments online at banking institutions.
• Scanning check deposits into accounting system via Panini scanner and creating an excel cash report for each deposit.
• Verifies vendor accounts on invoices.
• Working with Corporate accounting department and CFO on special projects.
• Accomplishes accounting and organization mission by completing related results as needed.

Required Skills/Abilities:

• Attention to detail
• Thoroughness & Organization
• Analyzing information accurately
• Basic accounting knowledge
• Microsoft Excel proficiency
• General math skills

Education and Experience:

• High school diploma, GED, or equivalent required; accounting interest preferred.
• Previous Yardi or Yardi 7s experience preferred.
• Previous accounts payable experience required.
• AvidXchange approval knowledge preferred.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.