Accounts Payable Specialist

Whitestone Associates; New Jersey; On-site; USD 36,000 - 41,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

401K with Company Match

Health & Dependent Care FSA

Disability Insurance

Life & AD&D Insurance

Pet Insurance

Identity Theft Protection

Group Legal Plan

Employee Assistance Program (EAP)

Job summary

Whitestone Associates, Inc. is a Geotechnical and Environmental consulting firm with offices across the eastern United States. This is an in-office, on-site role in New Jersey.

The Accounts Payable Clerk will process vendor payments, manage vendor documentation, review employee expenses, and assist with month-end close, ensuring records are accurate and up-to-date. The ideal candidate has at least 1 year of AP experience, a relevant degree, and strong communication skills, with proficiency in MS

Qualifications

• 1 year of experience in accounts payable or similar.
• AS or BS in business administration or accounting preferred.
• Strong written and verbal communication skills; MS Office proficiency.

Responsibilities

• Process payments to vendors accurately and timely and maintain vendor relationships.
• Assist in vendor compliance by obtaining required documentation (COIs, subcontractor agreements).
• Review employee expense reports and credit card statements for accuracy.
• Reconcile accounts payable transactions and resolve discrepancies promptly.
• Assist with month-end closing activities including accruals and reconciliations.
• Maintain detailed, accurate records of transactions.

Skills

Communication skills

Education

AS or BS in Business Administration, Accounting

Tools

MS Office (Outlook & Excel)

Job description

Whitestone Associates, Inc. is a 100% employee-owned Geotechnical and Environmental consulting firm with offices throughout the eastern United States. We are committed to building a collaborative team environment where employee-owners are encouraged to grow professionally, take on meaningful responsibility, and contribute to the continued success of the organization.

This is a fully in-office, on-site position.

Key Responsibilities:

• Ensure accurate and timely processing of payments to vendors, maintaining vendor relationships, and contributing to the overall efficiency of the finance department;
• Assist in the management of the vendor compliance process by obtaining pertinent documentation from current a prospective vendors (Certificates of Insurance, Subcontractor Agreements, etc.);
• Review and process employee expense reports and credit cards statements;
• Reconcile accounts payable transactions and resolve discrepancies in a timely manner;
• Assist with month-end closing activities, including accruals, reconciliations, and reporting;
• Maintain detailed and accurate records of transactions;

Qualifications:

• Minimum of 1 year of experience in a similar role;
• AS or BS in Business Administration, Accounting, or similar preferred;
• Experience in professional services managing Accounts Payable process preferred;
• Excellent written and verbal communication skills; and
• Proficiency with MS Office (Outlook & Excel).

Higher compensation than the amount listed below may be offered commensurate with experience and qualifications.

Hourly Pay Range

$26 - $30 USD

Benefits eligibility is dependent on full-time employment status.

• Whitestone's Employee Stock Ownership Program (offered at no cost to each eligible employee)
• Medical Insurance
• Vision Insurance
• Health & Dependent Care Flexible Spending Accounts
• Traditional & Roth 401K Plans with Company Match
• Long Term & Short Term Disability Insurance
• Company-Sponsored Life & AD&D Insurance
• Multiple AFLAC Insurance Products
• Pet Insurance
• Identity Theft Protection
• Group Legal Plan
• Multiple Corporate Discount Programs
• Employee Assistance Program (EAP)

Whitestone Associates, Inc. is an Equal Opportunity Employer and does not tolerate unlawful discrimination in its employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, age, disability, protected veteran status, or any other status protected by applicable federal, state, or local law. Whitestone does not tolerate harassment or discrimination based on any protected characteristic. All complaints of harassment are taken seriously and will be investigated promptly and thoroughly.