Accounts Payable Specialist

Addison Group; New Brunswick (NJ); Hybrid; USD 70,000 - 85,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Job summary

Addison Group is seeking an Accounts Payable Specialist in Bergen County, NJ to accurately process property-level and corporate invoices, ensuring proper coding, approvals, and timely payments. You will collaborate with property managers and accounting teams to support accurate financial reporting and audits.

The position offers a 40-hour work week with a hybrid schedule (3 days in, 2 days at home), competitive benefits including medical, dental, vision, and a 401(k) plan, and opportunities to

Qualifications

• Process a high volume of invoices and ensure proper coding.
• Match invoices to purchase orders and approvals.
• Allocate expenses to correct property, GL account, and cost category.
• Assist with weekly payments (checks, ACH, wires) and reconcile.
• Reconcile vendor and utility statements and resolve discrepancies.

Responsibilities

• Review, code, and process a high volume of invoices for multiple properties.
• Match invoices to purchase orders, service contracts, and work orders; verify appropriate approvals
• Allocate expenses to the correct property, GL account, and cost category (including CAM, operating expenses, and capital projects)
• Prepare and process weekly payments (checks, ACH, and wires). Including entering check runs into Cash Books
• Set up new utility accounts and reconcile vendor statements; resolve discrepancies
• Coordinate with property managers regarding approvals, variances, and invoice questions
• Maintain accurate AP records by property to support financial reporting and audits
• Assist with month-end close, including accruals and expense tracking
• Support CAM reconciliations by ensuring expenses are properly categorized and documented
• Ensure compliance with internal controls, lease requirements, and company policies

Job description

Role: Accounts Payable Specialist

Location: Bergen County, NJ

Pay: $70,000-85,000/ year

Hours: 40 hours per week, Hybrid 3 days in, 2 days from home

Benefits: This position is eligible for medical, dental, vision, and 401(K)

New Jersey based property management company is seeking an Accounts Payable Specialist. The Accounts Payable (AP) role is responsible for the accurate and timely processing of all property-level and corporate invoices. This position supports property management and accounting teams by ensuring expenses are properly coded, paid, and recorded, while maintaining strong relationships with vendors and service providers.

Key Responsibilities

• Review, code, and process a high volume of invoices for multiple properties, ensuring alignment with budgets and property-level reporting
• Match invoices to purchase orders, service contracts, and work orders; verify appropriate approvals
• Allocate expenses to the correct property, GL account, and cost category (including CAM, operating expenses, and capital projects)
• Prepare and process weekly payments (checks, ACH, and wires). Including entering check runs into Cash Books
• Set up new utility accounts
• Reconcile vendor and Utility statements and promptly resolve discrepancies
• Coordinate with property managers regarding approvals, variances, and invoice questions
• Maintain accurate AP records by property to support financial reporting and audits
• Assist with month-end close, including accruals and expense tracking
• Support CAM reconciliations by ensuring expenses are properly categorized and documented
• Ensure compliance with internal controls, lease requirements, and company policies
• Scan invoices into MRI and CAM Files
• Enter paid wires into MRI and Record in Cash Books
• Obtain and maintain W-9 records for vendors
• Set up new Vendors
• Create, review and print 1099’s

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

IND 002-003