Accounts Payable Specialist

QCR Holdings, Inc.; Moline (IL); On-site; USD 25,000 - 36,000; Full time

Job summary

The Accounts Payable Specialist at QCR Holdings, Inc. in Moline processes vendor invoices, employee expense reports, and various disbursement requests for QCRH and its subsidiaries, ensuring accurate data for management reporting.

You will coordinate timely payments via checks, wires, or ACH, uphold internal controls, and support SOX compliance while collaborating with vendors and internal teams to maintain strong financial operations.

Qualifications

• Associate degree in accounting or related field or high school diploma with 5+ years of proven experience.
• Three to five years of experience in accounts payable processing is preferred.
• Proficiency with Microsoft Excel/Word and cloud-based applications; familiarity with Teams, Adobe or similar tools.

Responsibilities

• Receive, review, and process vendor invoices, employee expense reports, and various other disbursement requests daily.
• Coordinate timely payments via checks, wire transfers, or ACH with proper approvals.
• Communicate with vendors to resolve issues.
• Assist with related tasks such as fixed assets, reconciliations, sales tax, and projects.
• Review and monitor accounts payable processes using software and internal controls.

Skills

Strong organizational skills

Confidentiality

Collaboration

Education

Associate degree in accounting or related field

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Cloud-based applications

Microsoft Teams

Adobe

Job description

Description

TITLE: Accounts Payable Specialist

DEPARTMENT: 995-Accounting

JOB SUMMARY:

The Accounts Payable Specialist is responsible for processing all accounts payable information for various banks and other subsidiaries of QCRH. This role will support and assist in the maintenance of reliable accounting information as a basis for management planning and decision-making and for the fulfillment of financial reporting requirements for QCRH and its subsidiaries.

ESSENTIAL FUNCTIONS:

• Receive, review, and process vendor invoices, employee expense reports, and various other disbursement requests daily.
• Coordinate timely payments via checks, wire transfers, or ACH requiring proper approvals in accordance with established internal controls.
• Communicate with vendors to resolve issues.
• Assist with various other tasks that could include fixed assets, reconciliations, research, sales tax, and various projects.
• Review, monitor, and assess all facets of the accounts payable processes utilizing software and various other accounting systems with accuracy, consistency, and efficiency using industry best practices.
• Learn and implement QCRH’s standard practices, workflows, time-sensitive activities, communication preferences, and other cultural and organizational customs to enhance client experience and collaboration.
• Participate in the company-wide reconciliation and review process and other processes related to the Company’s compliance with Sarbanes-Oxley (“SOX”).
• Remit tax forms related to accounts payable processes and unclaimed property reports to the appropriate states.
• Comply with all company or regulatory policies, procedures and requirements that are applicable to this position.
• Foster and preserve a culture of diversity, equity, and inclusion.
• Additional duties and responsibilities may be required to support the company’s mission, vision and values.

QUALIFICATIONS:

• Associate degree in accounting or related field or high school diploma or equivalent with 5+ years of proven experience.
• Three to five years of experience in accounts payable processing is preferred.
• Demonstrated knowledge and experience using Microsoft Excel/Word and cloud-based applications, Microsoft Teams, Adobe, or other common work tools.
• Excellent organizational skills with the ability to organize and manage a variety of projects and tasks in a fast-paced environment.
• Capability to manage sensitive information and uphold confidentiality.
• Capability to work and collaborate with a variety of individuals and groups in a constructive and professional manner.

WORKING CONDITIONS:

• Duties are performed in a professional office environment.

SALARY & BENEFITS:

The minimum hourly wage for this position is $22.35 per hour. The actual wage will be based on qualifications and business needs and may vary, as permitted by applicable state law.

This position is a regular full-time position, and individuals employed as regular full-time, are eligible for the following benefits subject to the terms, limitations and conditions of each benefit plan: Health, Dental, Vision, Life Insurance, Disability Insurance, FSA, HSA, 401K, Employee Stock Purchase Plan, Paid Time Off, Paid Holidays and additional Voluntary Supplemental Insurance.

At QCR Holdings, Inc. we are committed to fostering and preserving a culture of inclusion and strongly believe that it's our differences - of all kinds - that make our company and our communities better and stronger.

QCR Holdings, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or other protected class status.

It is the policy of QCR Holdings, Inc. to comply with the Americans with Disabilities Act by providing reasonable accommodations to enable qualified individuals with disabilities to access the job application and interview process, to perform the essential functions of the job, and to receive equal access to other benefits and privileges of employment.