Accounts Payable Specialist

Vaco; Los Angeles (CA); On-site; USD 36,000 - 52,000; Part time

Job summary

Vaco Los Angeles is assisting a client in finding an Accounts Payable Specialist to handle payments and control expenses by receiving, processing, verifying, and reconciling invoices. This on-site role in El Segundo, CA is a contract position with an ASAP start and can pay up to $32/hr, depending on experience.

Ramp experience is a nice to have. Responsibilities include matching invoices to purchase orders, resolving discrepancies with vendors, ensuring proper GL codes, and timely processing of

Qualifications

• 2-3+ years accounts payable with three-way match and general accounting experience.
• Highly proficient in Microsoft Excel (pivot tables, VLOOKUPs).
• Strong understanding of accounts payable and general accounting procedures.
• Ramp experience is a nice to have.
• Good communication skills.
• Ability to organize and prioritize.
• Attention to detail and accuracy.
• Excellent interpersonal, communication and time management.

Responsibilities

• Review all invoices for appropriate documentation and approval prior to payment.
• Match invoices against purchase orders and research discrepancies.
• Work with vendors to resolve discrepancies and vendor inquiries.
• Ensure invoices have the appropriate general ledger codes and approval for payment.
• Input invoices in the accounts payable system.
• Manage the accurate and timely processing of merchandise and expense invoices.
• Ability to multi-task and work under time constraints.
• Sort and distribute incoming mail.
• Reconcile vendor statements, research and correct discrepancies.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy.

Skills

Accounts payable

Excel

Three-way match

General accounting

Ramp experience

Communication skills

Organizational skills

Attention to detail

Interpersonal skills

Time management

Tools

Ramp system

Job description

Vaco Los Angeles is working with a client who has a great opportunity for an Accounts Payable Specialist who will be responsible for payments and controlling expenses by receiving, processing, verifying, and reconciling invoices. This role is on-site in El Segundo, CA and can pay up to $32/hr, depending on experience. The role is contract and needs someone who can start ASAP. Ramp experience is a nice to have.

Responsibilities

• Review all invoices for appropriate documentation and approval prior to payment
• Match invoices against purchase orders and research discrepancies
• Ability to work with vendors to resolve discrepancies and vendor inquiries
• Ensure that invoices have the appropriate general ledger codes and approval for payment
• Input invoices in the accounts payable system
• Manage the accurate and timely processing of merchandise and expense invoices
• Ability to multi-task and work under time constraints
• Sort and distribute incoming mail
• Reconcile vendor statements, research and correct discrepancies
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Assist with other projects as needed

Qualifications

• 2 - 3+ years accounts payable with three-way match and general accounting experience
• Highly proficient in Microsoft Excel (pivot tables, VLOOKUP's)
• Strong understanding of accounts payable and general accounting procedures
• Experience with Ramp experience a nice to have
• Good communication skills
• Ability to organize and prioritize
• Attention to detail and accuracy
• Excellent interpersonal, communication and time management

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.