Accounts Payable Specialist

Novogradac; Dover (DE); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Paid holidays

Competitive salary

Flexible hours

Remote/hybrid options

Job summary

Novogradac is seeking an entry- to mid-level accounting professional to support accounts payable and related finance activities. You will review invoices, process checks, and handle vendor payments in a fast-paced professional services setting.

Responsibilities include reconciling statements, managing vendor accounts, preparing 1099s, and assisting Time & Billing. Strong Excel and accounting software skills are required to keep our financial operations accurate and timely.

Qualifications

• Associate’s or Bachelor's degree in accounting or related field.
• 1–3 years of accounts payable/receivable experience or equivalent.
• Experience in a professional services firm is a plus.
• Strong numerical and data entry accuracy with attention to detail.

Responsibilities

• Review and code invoices and expense reports according to firm policies.
• Prepare weekly check runs and process manual checks as needed.
• Prepare ACH payment extractions for vendor payments and employee expenses.
• Reconcile vendor monthly statements and resolve issues.
• Monitor lease due dates and reconcile related expenses.
• Set up and maintain vendor accounts; prepare year-end 1099s.
• Research and code transactions in suspense accounts.
• Maintain and resolve AP support queue tickets.
• Administer credit card transactions and reconcile statements with receipts.
• Assist Time & Billing team with reviewing time and invoices.
• Monitor cell phone and MiFi usage.
• Perform other duties and projects as assigned.

Skills

Excel

Accounting software

Microsoft Office

Analytical skills

Attention to detail

Verbal and written communication

Education

Accounting degree

Tools

Microsoft Office Suite

Accounting software systems

Job description

Overview

It\'s fun to work in a company where people truly BELIEVE in what they\'re doing! We\'re committed to bringing passion and customer focus to the business. Dare to bring your unique perspective? At Novogradac, we value individuals who bring unique perspectives and bold ideas. If you\'re eager to contribute to an inclusive, innovative environment where your personal and professional growth is encouraged and supported, we invite you to explore this exciting opportunity with us.

Your Contributions And Responsibilities

• Review and code invoices and expense reports while adhering to firm policies
• Prepare weekly check runs and process manual checks as required
• Prepare ACH payment extractions for vendor payments and employee expense reports
• Reconcile vendor monthly statements and resolve any outstanding issues with vendors
• Monitor lease due dates and reconcile rental operating expenses and payments
• Set up and maintain vendor accounts; and prepare 1099 forms at year-end
• Research and code transactions in the suspense accounts
• Maintain and resolve support queue inquiry tickets related to Accounts Payable
• Administer credit card transactions, along with reconciling the credit card statements with gathering receipts, coding, and data entry
• Assist the Time & Billing team with reviewing time and invoices
• Monitor cell phone and MiFi devices and usage
• Other duties and projects as assigned

Your Background And Skills

• Associate’s or Bachelor’s degree, preferably in accounting
• 1-3 years of related accounts receivable or payable experience, or appropriate balance of education and work experience
• Associate’s degree or college level coursework in accounting is preferred
• Prior experience in a professional services firm a plus
• Strong computer skills, including solid skill in the Microsoft Office suite, in particular with Excel, as well as experience using accounting software systems
• Sound understanding of financial concepts and ability to perform calculations for a variety of transactions
• Superior organizational and follow-through skills, performing work accurately with strong attention to detail
• Ability to meet deadlines and effectively prioritize a fast-paced and varied workload, effectively manage a variety of concurrent and shifting priorities
• Excellent verbal and written communication skills

Why work with us?

Novogradac is committed to fostering a welcoming workplace where all employees feel valued and empowered to grow. We believe in offering a supportive, balanced work environment that encourages professional growth and work-life integration.

We Are Proud To Offer

• Increased number of paid holidays per year
• Competitive salaries with continuous review of market conditions
• Flexible working hours and work arrangements
• Remote and hybrid opportunities
• Inclusive workplace, providing strong professional growth and development opportunities

The Benefits Of Joining Our Team

• Strong growth opportunities
• Competitive benefits package
• 401(k) package with firm profit-sharing
• Discretionary annual bonuses for eligible positions & CPA bonus plan
• Strong emphasis on quality work-life integration
• Dress for your day policy
• Resources of a national firm
• Opportunities to engage with our active Employee Resource Groups (ERGs), affinity groups, and advance your career within a supportive, inclusive environment

Compensation: $38,000 to $48,000 depending on experience. More is possible if experience dictates.

Don’t Meet Every Single Qualification?

After reviewing this job posting, are you hesitating to apply because you don’t meet all the listed requirements? At Novogradac, we are dedicated to building a workplace supported by unique perspectives and experiences, so if you\u2019re excited about this role but your experience doesn\u2019t align perfectly with every qualification in the job description, we still encourage you to apply. You may still be the right candidate for this or one of our other roles.

Get to know us better!

We’re Novogradac, a national certified public accounting and consulting firm headquartered in San Francisco. Founded in 1989, the allied group of Novogradac companies has grown to more than 900 employees and partners with more than 25 offices throughout the country. Novogradac is one of the nation’s top 40 certified public accounting and consulting firms and is a recognized leader in real estate and community development. We provide a full spectrum of services and work in sectors such as affordable housing, community development, historic preservation and renewable energy.

Ready to learn more?

To be considered for this position, interested candidates MUST apply via our company website: https://www.novoco.com/careers

Commitment to Inclusion

Novogradac is committed to ensuring a fair and inclusive recruitment process, making reasonable accommodations to individuals with disabilities or special needs throughout the application process. We encourage applicants from all backgrounds, identities, and experiences to apply, as we believe that unique perspectives strengthen our ability to achieve excellence. We offer Employee Resource Groups and Affinity Groups to support a diverse and inclusive workplace. We are an equal opportunity employer and value diversity across age, race, religion, gender identity, and sexual orientation. By submitting an application, you consent to the use of your personal information as described in our Privacy Notice.