Accounts Payable Specialist (Hybrid)

White Barn Inn, Auberge Collection; Kennebunk (ME); On-site; USD 42,000 - 64,000; Full time

Job summary

White Barn Inn, Auberge Collection in Kennebunk, Maine seeks a detail‑oriented Accounts Payable Clerk to manage vendor invoices, payments, and expense processing within our luxury hospitality portfolio. You will ensure accuracy, proper coding, and timely payments in compliance with policies.

Responsibilities include maintaining AP records, supporting month‑end close, producing regular reports, and collaborating with vendors and internal teams across properties.

Qualifications

• High school diploma or equivalent; accounting/finance education is a plus.
• Proven experience in accounts payable or related field.
• Familiarity with accounting software.
• Strong attention to detail and accuracy in data entry.
• Excellent organizational and time management skills.
• Hybrid work environment; travel to Kennebunk, Maine required.

Responsibilities

• Process invoices and ensure accuracy, proper coding and policy compliance.
• Prepare payments via checks or electronic transfers after approvals.
• Maintain vendor relations and respond to inquiries.
• Process employee expenses and ensure timely reimbursement.
• Maintain organized AP records and assist month-end close.
• Generate AP reports and support audits.

Skills

Experience in accounts payable

Accounting software

Attention to detail

Organizational skills

Travel to Kennebunk hybrid work

Education

High school diploma or equivalent

Tools

Accounting software

Job description

Company Description

A beloved local landmark for over 150 years, White Barn Inn, Auberge Collection is synonymous with warm New England hospitality, rustic charm, and uncompromising attention to detail. Just a 90-minute drive north of Boston in the charming coastal town of Kennebunk, Maine, the 28-room property is renowned as one of the country’s most distinctive getaways offering supreme levels of quality, luxury, and gracious service. The hotel’s four waterfront cottages and one‑of‑a‑kind houseboat boats coastal views and access to White Barn Marina. Amenities include an outdoor infinity pool, coastal views, an award‑winning spa, two restaurants, convenient access to fine shopping and art galleries in Kennebunkport, as well as a variety of experiences from bike riding to local apple orchards to traditional Maine lobster bakes. The White Barn Restaurant, a culinary legend, Forbes Five Star and AAA Five Diamond fine dining destination, offers seasonal, contemporary New England cuisine while the new Little Barn is a casual eatery highlighting the local Maine farmstead and fisheries to the table in flavorful, approachable dishes. In summer 2020, White Barn Inn unveiled a property‑wide redesign led by New York‑based Jenny Wolf Interiors that refreshed guest rooms and public spaces with playful contemporary touches and elements from local Maine purveyors. Follow White Barn Inn on Facebook and Instagram @WhiteBarnAuberge

Company Description

A beloved local landmark for over 150 years, White Barn Inn, Auberge Collection is synonymous with warm New England hospitality, rustic charm, and uncompromising attention to detail. Just a 90-minute drive north of Boston in the charming coastal town of Kennebunk, Maine, the 28-room property is renowned as one of the country’s most distinctive getaways offering supreme levels of quality, luxury, and gracious service. The hotel’s four waterfront cottages and one‑of‑a‑kind houseboat boats coastal views and access to White Barn Marina. Amenities include an outdoor infinity pool, coastal views, an award‑winning spa, two restaurants, convenient access to fine shopping and art galleries in Kennebunkport, as well as a variety of experiences from bike riding to local apple orchards to traditional Maine lobster bakes. The White Barn Restaurant, a culinary legend, Forbes Five Star and AAA Five Diamond fine dining destination, offers seasonal, contemporary New England cuisine while the new Little Barn is a casual eatery highlighting the local Maine farmstead and fisheries to the table in flavorful, approachable dishes. In summer 2020, White Barn Inn unveiled a property‑wide redesign led by New York‑based Jenny Wolf Interiors that refreshed guest rooms and public spaces with playful contemporary touches and elements from local Maine purveyors. Follow White Barn Inn on Facebook and Instagram @WhiteBarnAuberge

Job Description

We are currently seeking a detail-oriented and organized individual to join our finance team as an Accounts Payable Clerk. In this integral role, you will be responsible for managing the hotel's accounts payable processes, ensuring accurate and timely payments to vendors and maintaining financial integrity.

Key Responsibilities

• Invoice Processing:
  • Receive and review invoices, ensuring they are accurate, properly coded, and in compliance with established policies.
  • Enter invoices into the accounting system and prepare them for payment processing.
  • Support statement reconciliation and invoice processing.
• Payment Processing:
  • Process payment runs and prepare checks or electronic transfers for approved invoices.
  • Collaborate with internal departments to obtain necessary approvals for payments.
• Vendor Relations:
  • Maintain positive relationships with vendors, addressing inquiries and resolving payment‑related issues promptly.
  • Communicate effectively with vendors to ensure accurate and up‑to‑date account information.
• Expense Reports:
  • Review and process employee expense reports, verifying receipts and compliance with company policies.
  • Ensure timely reimbursement of employee expenses.
• Record Keeping:
  • Maintain organized and accurate records of all accounts payable transactions.
  • Assist with month‑end closing activities and provide necessary documentation for audits.
  • Supports multiple properties across the portfolio
• Reporting:
  • Generate regular reports on accounts payable status, providing insights into outstanding payments and expense.
  • Assist with EOM close and reporting deadlines, including occasional extended hours.

Qualifications

• High school diploma or equivalent; additional education in accounting or finance is a plus.
• Proven experience in accounts payable or a related field.
• Familiarity with accounting software
• Strong attention to detail and accuracy in data entry.
• Excellent organizational and time management skills.
• This is a hybrid work environment so candidates must be able to travel to Kennebunk, Maine

About Auberge Collection

Auberge Collection is a portfolio of extraordinary hotels, resorts, residences and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine, innovative wellbeing, and gracious yet unobtrusive service. With 30 one‑of‑a‑kind hotels, resorts, and residences, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations. For more information: auberge.com

About Friedkin

Friedkin is a privately held family of global brands spanning automotive, entertainment, hospitality, investments, and sports. Founded in 1969 and headquartered in Houston, Texas, the company is led by Chief Executive Dan Friedkin, and united by a mission to build breakthrough brands that redefine the status quo. The Friedkin portfolio includes Gulf States Toyota, 30WEST, Accelerated Solutions Group, AS Roma, Ascent Automotive Group, Auberge Collection, Congaree, Copilot Capital, Diamond Creek, Everton Football Club, GSFSGroup, Imperative Entertainment, Legendary Expeditions, NEON, Northside Lexus, Pursuit Sports, The Friedkin Group International, USAL and Westside Lexus. For more information, please visit www.friedkin.com. WBI Operations LLC is an Equal Opportunity Employer, M/F/D/V. WBI Operations LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, WBI Operations LLC complies with applicable state and local laws governing non‑discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.