Accounts Payable Specialist Hybrid

White Barn Inn; Kennebunk (ME); Hybrid; USD 45,000 - 55,000; Full time

Job summary

White Barn Inn is seeking an Accounts Payable Clerk to manage invoices, payments, and vendor relations across properties. You will ensure accurate coding, timely payments, and compliance with policies while supporting month-end closing.

The role requires attention to detail, data-entry accuracy, and experience with accounting software in a hybrid environment with occasional travel to Kennebunk, ME.

Qualifications

• High school diploma or equivalent; accounting/finance coursework is a plus.
• Proven experience in accounts payable or related field.
• Familiarity with accounting software; strong data entry accuracy.
• Excellent organizational and time management skills.
• Hybrid work environment requiring travel to Kennebunk, ME.

Responsibilities

• Process invoices and ensure proper coding and policy compliance.
• Enter invoices and prepare them for payment processing.
• Run payment yourself and prepare checks or electronic transfers.
• Maintain positive vendor relations and resolve payment inquiries.
• Review employee expense reports and reimbursements.
• Support month-end closing and audit documentation.
• Support multiple properties across the portfolio.

Skills

Accounts Payable

Data entry

Organization

Time management

Accounting software

Education

High school diploma

Accounting coursework

Tools

Accounting software

Job description

Job Description

We are currently seeking a detail-oriented and organized individual to join our finance team as an Accounts Payable Clerk. In this integral role, you will be responsible for managing the hotel's accounts payable processes, ensuring accurate and timely payments to vendors and maintaining financial integrity.

Key Responsibilities

• Invoice Processing:
  • Receive and review invoices, ensuring they are accurate, properly coded, and in compliance with established policies.
  • Enter invoices into the accounting system and prepare them for payment processing.
  • Support statement reconciliation and invoice processing.
• Payment Processing:
  • Process payment runs and prepare checks or electronic transfers for approved invoices.
  • Collaborate with internal departments to obtain necessary approvals for payments.
• Vendor Relations:
  • Maintain positive relationships with vendors, addressing inquiries and resolving payment-related issues promptly.
  • Communicate effectively with vendors to ensure accurate and up-to-date account information.
• Expense Reports:
  • Review and process employee expense reports, verifying receipts and compliance with company policies.
  • Ensure timely reimbursement of employee expenses.
• Record Keeping:
  • Maintain organized and accurate records of all accounts payable transactions.
  • Assist with month-end closing activities and provide necessary documentation for audits.
  • Supports multiple properties across the portfolio
• Reporting:
  • Generate regular reports on accounts payable status, providing insights into outstanding payments and expense.
  • Assist with EOM close and reporting deadlines, including occasional extended hours.

Qualifications

• High school diploma or equivalent; additional education in accounting or finance is a plus.
• Proven experience in accounts payable or a related field.
• Familiarity with accounting software
• Strong attention to detail and accuracy in data entry.
• Excellent organizational and time management skills.
• This is a hybrid work environment so candidates must be able to travel to Kennebunk, Maine

Additional Information

About Auberge Collection

Auberge Collection is a portfolio of extraordinary hotels, resorts, residences and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine, innovative wellbeing, and gracious yet unobtrusive service. With 30 one-of-a-kind hotels, resorts, and residences, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations.

For more information: auberge.com

Connect with Auberge Collection on Instagram, TikTok, Facebook, and LinkedIn @Auberge and #AlwaysAuberge

About Friedkin

Friedkin is a privately held family of global brands spanning automotive, entertainment, hospitality, investments, and sports.

Founded in 1969 and headquartered in Houston, Texas, the company is led by Chief Executive Dan Friedkin, and united by a mission to build breakthrough brands that redefine the status quo.

The Friedkin portfolio includes Gulf States Toyota, 30WEST, Accelerated Solutions Group, AS Roma, Ascent Automotive Group, Auberge Collection, Congaree, Copilot Capital, Diamond Creek, Everton Football Club, GSFSGroup, Imperative Entertainment, Legendary Expeditions, NEON, Northside Lexus, Pursuit Sports, The Friedkin Group International, USAL and Westside Lexus.

For more information, please visit www.friedkin.com

WBI Operations LLC is an Equal Opportunity Employer, M/F/D/V. WBI Operations LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, WBI Operations LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Compensation

$50,000-$50,000 per year