Accounts Payable Specialist

Accurate Personnel LLC; Katy (TX); On-site; USD 32,000 - 43,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Job summary

Accurate Personnel is seeking an Accounts Payable Specialist to join our Katy, TX team. You will process vendor invoices, verify accuracy and approvals, and maintain vendor records while ensuring compliance with company policies.

The role involves high-volume processing, tax accuracy, and attention to detail with ERP and eCMS tooling, in a Monday–Friday first-shift schedule in Katy.

Qualifications

• HS diploma or equivalent required.
• Minimum 5 years of Accounts Payable experience in a high-volume environment.
• Proficient in Excel and ERP systems.
• Excellent verbal and written communication; strong analytical and organizational skills.

Responsibilities

• Review, validate, and process a high volume of vendor invoices for payment.
• Verify invoice accuracy, coding, supporting documentation, and required approvals.
• Ensure proper sales tax treatment of invoices and resolve discrepancies.
• Sort, distribute, and process incoming mail and AP correspondence.
• Obtain department approvals and coding for invoice processing.
• Scan and archive invoices in the eCMS document management system.
• Generate and analyze AP edit reports to correct errors before payment.
• Reconcile vendor statements and investigate outstanding balances and issues.
• Prepare checks and supporting invoice packages for review and approval.

Skills

Attention to detail

Time management

Data entry accuracy

Verbal and written communication

Analytical skills

Organizational abilities

Education

High school diploma or equivalent

Tools

Microsoft Excel

ERP systems

eCMS document management

10-key proficiency

Job description

HIRING IMMEDIATELY: ACCOUNTS PAYABLE SPECIALIST IN KATY, TX

Accurate Personnel is hiring immediately for an Accounts Payable Specialist to join our team in Katy, TX. This individual will be responsible for ensuring the accurate and timely processing of vendor invoices and payments while maintaining compliance with company policies and financial controls. This role serves as a key contributor to the accounts payable function by reviewing invoice documentation, resolving discrepancies, maintaining vendor records, reconciling accounts, and supporting payment processing activities. The ideal candidate demonstrates strong attention to detail, sound judgment, and the ability to manage a high-volume workload in a fast-paced environment.

Pay, Schedule, and Location

• Starting at $27/hour, paid weekly
• Excellent benefits package, including medical, dental, and vision
• 1st shift schedule, Monday through Friday
• Located in Katy, TX

Duties and Responsibilities

• Review, validate, and process a high volume of vendor invoices for payment.
• Verify invoice accuracy, coding, supporting documentation, and required approvals in accordance with company policies and procedures.
• Ensure proper sales tax treatment of invoices and identify discrepancies for resolution.
• Sort, distribute, and process incoming mail and accounts payable correspondence.
• Obtain appropriate departmental approvals and coding for invoice processing.
• Scan and electronically archive invoices and supporting documentation within the company's document management system (eCMS).
• Generate, review, and analyze Accounts Payable edit reports to identify and correct processing errors prior to payment.
• Maintain organized records of open invoices and payment documentation.
• Reconcile vendor statements and investigate outstanding balances, discrepancies, and payment issues.
• Prepare checks and supporting invoice packages for review and approval.
• Process vendor credit applications and required onboarding documentation.
• Maintain vendor master records, ensuring accurate and current information.
• Communicate professionally with vendors, internal employees and field personnel to resolve invoice, payment, and account-related inquiries.
• Processing Equipment Rentals and Freight invoices is a plus, not required.
• Assist with month-end closing activities, audits, and reporting requirements as needed.
• Support process improvement initiatives and participate in special projects assigned by management.

Requirements and Qualifications

• High school diploma or equivalent required.
• Minimum 5 years of Accounts Payable experience in a high-volume environment.
• Strong knowledge of accounts payable processes, internal controls, and financial documentation requirements.
• Proficient data entry skills with a high degree of accuracy.
• 10-key proficiency preferred.
• Strong keyboarding and computer skills.
• Advanced proficiency in Microsoft Excel and other Microsoft Office applications.
• Experience with ERP systems and electronic document management systems preferred.
• Excellent verbal and written communication skills.
• Strong analytical, problem-solving, and organizational abilities.

(Salary range based on experience)

Accurate Personnel provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.