Accounts Payable Specialist

Planet Pharma; Kankakee (IL); Sur place; USD 32 000 - 55 000; Plein temps

Résumé du poste

Planet Pharma is seeking an experienced Accounts Payable / P2P specialist to support CAP Gemini in accurate invoice, expense and payment processing. You will liaise with stakeholders to resolve supplier issues, implement preventive procedures, and monitor KPIs within the P2P space.

You will reconcile supplier statements, review GR/IR balances, and drive timely resolution of aged items, while encouraging electronic invoicing and coordinating with Procurement and T&E teams.

Qualifications

• High school diploma; some college coursework in math or accounting principles.
• 3+ years accounts payable experience.
• AP and P2P experience in similar roles.

Responsabilités

• Maintain issue log for allocated entities and hold weekly meetings with CAP colleagues and internal stakeholders to resolve issues with agreed timescales.
• Support stakeholder and supplier escalations related to invoices/payments by liaising with relevant departments to ensure timely resolution.
• Support Masterdata process, including liaising with the business on amending and creating new supplier accounts.
• Ensure that key supplier statements are reconciled and take corrective actions.
• Review KPIs against targets and address underlying issues to meet targets.
• Support the business via teams/phone calls regarding P2P issues and liaise with CAP team to resolve.
• Support the adoption of the new OpenText Invoice management system.
• Liaise with Procurement to ensure smooth end-to-end P2P process.
• Review GR/IR balances and drive resolution of aged items.
• Encourage suppliers to submit all invoices via email.
• Liaise with T&E team to ensure queries are resolved promptly.
• Performs ad hoc duties as necessary.

Connaissances

Accounts payable

P2P process

Stakeholder liaison

SAP

Microsoft Office

Formation

High school diploma with accounting coursework

Accounting qualification (HNC/HND/AAT/degree)

Outils

OpenText

Description du poste

Target PR Range: 23-40/hr
*Depending on experience

Job Purpose

To support our business partner, CAP Gemini, to ensure accurate invoice, expense and payment processing. Liaise with all stakeholders to promptly resolve any supplier issues withing the P2P space. Implement procedures to prevent recurrence of issues. Monitor and ensure compliance with KPIs. Support supplier statement reconciliations and account housekeeping. Review and reduce the GR/IR balance in collaboration with Procurement and the wider business.

Key Duties & Responsibilities

• Maintain an issue log for allocated entities and hold weekly meetings with CAP colleagues and internal stakeholders to resolve issues with agreed timescales.
• Support stakeholder and supplier escalations related to invoices/payments by liaising with relevant departments to ensure timely resolution.
• Support Masterdata process, including liaising with the business on amending and creating new supplier accounts, ensuring that internal stakeholders are kept informed of progress and expected resolution dates.
• Ensure that key supplier statements are reconciled and take any necessary corrective actions.
• Review KPIs against agreed targets and address underlying issues to consistently meet these targets.
• Support the business via teams/telephone calls regarding any P2P issues and via liaison with the appropriate CAP team ensuring that the issue is resolved, keeping all parties informed of progress and driving to resolution.
• Support the adoption of the new Invoice management system, OpenText.
• Liaise with Procurement team to ensure a smooth end-to-end P2P process.
• Review GR/IR balances and drive the resolution of aged items.
• Encourage suppliers to submit all invoices via email.
• Liaise with T&E team to ensure queries are resolved in a timely manner.
• Perform ad hoc duties as necessary.

Essential Requirements for the role

• High school diploma plus at least some coursework in college level math, preferably accounting principles
• At least 3 years accounts payable experience
• Previous AP and P2P experience in a similar role.
• Good IT skills, including knowledge of SAP & Microsoft Office packages.
• Meticulous eye for detail and exceptional planning and organisational skills
• Ability to multitask and work in a busy, fast-paced, challenging environment.
• Ability to take initiative and a practical approach to problem-solving.
• Ability to build effective relationships with key stakeholders and suppliers.
• Ability to work well in a team and collaborate with others.
• Positive and flexible approach to work

Desirable Requirements for the role

• Accounting qualification (HNC, HND, AAT, Degree or equivalent level)
• Working knowledge of general accounting procedures.
• 3 years' experience of working at an AP Team Lead level.
• Fluent in English; basic knowledge of Spanish is desirable.