Accounts Payable Specialist

Aston Carter; Jacksonville (FL); On-site; USD 54,000 - 58,000; Full time

Benefits offered by this job

Employee Owned

Medical 60% premium paid

Flex work schedule

Company outings

2 week PTO

401K

Job summary

Aston Carter is seeking an Accounts Payable Specialist to ensure timely, accurate processing of vendor invoices and payments. The role focuses on coding, matching invoices to POs and receiving documents, vendor reconciliation, and supporting month-end closing.

Responsibilities include three-way matching, payments, vendor inquiries, and maintaining solid records while complying with company policies. Onsite position in Jacksonville, FL with benefits and a focus on process improvement.

Qualifications

• Hands-on experience in accounts payable operations.
• Proficiency in three-way matching of POs, receiving documents, and invoices.
• Strong invoice processing skills with accuracy and detail.
• Knowledge of PO workflows and related documentation.
• Experience reconciling vendor statements and resolving discrepancies.
• Ability to maintain organized financial records.
• Strong communication skills for vendors and internal stakeholders.
• Ability to enforce company policies in daily work.
• Sage 300 experience or familiarity with similar accounting software.

Responsibilities

• Review, code, and process vendor invoices in a timely and accurate manner.
• Perform three-way matching of purchase orders, receiving documents, and invoices to ensure accuracy and proper authorization.
• Prepare and issue payments to vendors in accordance with established payment terms and company guidelines.
• Reconcile vendor statements regularly and identify, investigate, and resolve any discrepancies.
• Respond to vendor inquiries regarding payments, invoices, and account status in a professional and timely manner.
• Maintain accurate records and documentation for all accounts payable transactions.
• Assist with month-end closing activities, including preparing accounts payable reports and supporting documentation.
• Ensure compliance with company policies and procedures throughout the accounts payable process.
• Collaborate with internal team members to resolve invoice and purchase order issues and support continuous process improvement.

Skills

Accounts payable

Three-way matching

Invoice processing

PO workflows

Vendor reconciliation

Documentation

Vendor communication

Policy compliance

Tools

Sage 300

Job description

Job Description

The Accounts Payable Specialist plays a key role in ensuring timely and accurate processing of vendor invoices and payments. This position focuses on reviewing, coding, and matching invoices to purchase orders and receiving documents, reconciling vendor accounts, and supporting month-end closing activities while maintaining strict adherence to company policies and procedures.

Job Title: Accounts Payable Specialist

The Accounts Payable Specialist plays a key role in ensuring timely and accurate processing of vendor invoices and payments. This position focuses on reviewing, coding, and matching invoices to purchase orders and receiving documents, reconciling vendor accounts, and supporting month-end closing activities while maintaining strict adherence to company policies and procedures.

Responsibilities

• Review, code, and process vendor invoices in a timely and accurate manner.
• Perform three-way matching of purchase orders, receiving documents, and invoices to ensure accuracy and proper authorization.
• Prepare and issue payments to vendors in accordance with established payment terms and company guidelines.
• Reconcile vendor statements regularly and identify, investigate, and resolve any discrepancies.
• Respond to vendor inquiries regarding payments, invoices, and account status in a professional and timely manner.
• Maintain accurate records and documentation for all accounts payable transactions.
• Assist with month-end closing activities, including preparing accounts payable reports and supporting documentation.
• Ensure compliance with company policies and procedures throughout the accounts payable process.
• Collaborate with internal team members to resolve invoice and purchase order issues and support continuous process improvement.

Essential Skills

• Hands-on experience in accounts payable operations.
• Proficiency in three-way matching of purchase orders, receiving documents, and invoices.
• Strong invoice processing skills with attention to accuracy and detail.
• Knowledge of purchase order workflows and related documentation.
• Experience reconciling vendor statements and resolving discrepancies.
• Ability to maintain organized and accurate financial records and documentation.
• Strong communication skills for responding to vendor inquiries and working with internal stakeholders.
• Ability to follow and enforce company policies and procedures in daily work.
• Proficiency with Sage 300 or similar accounting software.

Additional Skills & Qualifications

• Familiarity with family-owned and employee-owned business environments.
• Ability to work effectively as part of a small accounting team.
• Strong problem-solving skills for addressing invoice, payment, and reconciliation issues.
• Organizational skills to manage multiple invoices, vendors, and deadlines simultaneously.
• Commitment to accuracy, integrity, and continuous improvement in financial processes.

Work Environment

This is an onsite position working as part of a close-knit team of three in the accounting function. The environment is rooted in a family-owned and employee-owned culture, emphasizing collaboration, reliability, and shared responsibility. You will work with Sage 300 and standard office tools in a professional office setting, interacting regularly with vendors and internal team members to support smooth financial operations.

Job Type & Location

This is a Permanent position based out of Jacksonville, FL.

Pay And Benefits

The pay range for this position is $54080.00 - $58240.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

• Employee Owned
• Medical 60% premium paid
• Flex work schedule
• Company outings
• 2 week PTO
• 401K

Workplace Type

This is a fully onsite position in Jacksonville,FL.

Application Deadline

This position is anticipated to close on Sep 25, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.