Accounts Payable Specialist

Haskell; Jacksonville (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Haskell is seeking an Accounts Payable professional in Jacksonville, FL to process invoices and subcontractor requisitions, and to enter owner billings into the accounting system with accuracy and timeliness.

The role requires a two-year business or accounting degree or equivalent experience, strong Excel and Word skills, and solid communication and teamwork abilities. It is an on-site position with room for growth within the project accounting team.

Qualifications

• Two-year business or accounting degree and equivalent combination of training and experience.
• Basic understanding of accounting and auditing procedures and techniques.
• Knowledge of construction industry procedures related to accounts payable processing.
• Excellent interpersonal skills and the ability to work as a team player.
• Proficiency with Word and Excel applications.
• Ability to communicate effectively, both orally and in writing.

Responsibilities

• Obtain proper approval on invoices and requisitions and accurately enter data on a timely basis into accounting system
• Obtain owner invoices from project manager and ensure accurate entry of data on a timely basis into accounting system
• Enter all subcontracts and purchase orders into accounting system and ensuring all forms have been properly executed. Communicate any deficiencies to project management
• Obtain insurance certificates from subcontractors and ensure proper coverages. Communicate with vendors when insurance coverages expire and obtain new certificates. Communicate need for waivers for inadequate coverage to project management
• Maintain detail of insurance coverages though the contract log of accounting system.
• Maintain detail of subcontractor notices through the contract log of accounting system.
• Obtain appropriate progress and final lien waivers from vendors prior to payment.
• Communicating need for additional cost codes to project management
• Identify vendor disputes and forward to project management for resolution
• Prepare for and assist in audits when required
• Prepare voucher package for jobs as required
• Prepares retainage vouchers and obtains approvals upon notification of job closeout from project management.
• Perform other tasks as assigned by the Project Accounting Manager.

Skills

Attention to detail

Team player

Communication skills

Interpersonal skills

Education

Two-year business or accounting degree

Tools

Word

Excel

Job description

At Haskell, you’re not just joining a company—you’re joining a nationally recognized Top Workplace where diverse perspectives and inclusive thinking drive stronger outcomes. Whether you’re starting out, growing your expertise, or leading the way, you’ll find a culture grounded in trust, driven by excellence, and built to support your goals. Here, you’ll have the opportunity, flexibility, and sense of belonging to grow your career your way—while making a real impact.

Scope of Position

Responsible for processing invoices and subcontractor requisitions for payment in accordance with established policies and procedures. Responsible for entry of owner billings into the accounting system in accordance with established policies and procedures.

Job Responsibilities

• Obtain proper approval on invoices and requisitions and accurately enter data on a timely basis into accounting system
• Obtain owner invoices from project manager and ensure accurate entry of data on a timely basis into accounting system
• Enter all subcontracts and purchase orders into accounting system and ensuring all forms have been properly executed. Communicate any deficiencies to project management
• Obtain insurance certificates from subcontractors and ensure proper coverages. Communicate with vendors when insurance coverages expire and obtain new certificates. Communicate need for waivers for inadequate coverage to project management
• Maintain detail of insurance coverages though the contract log of accounting system.
• Maintain detail of subcontractor notices through the contract log of accounting system.
• Obtain appropriate progress and final lien waivers from vendors prior to payment.
• Communicating need for additional cost codes to project management
• Identify vendor disputes and forward to project management for resolution
• Prepare for and assist in audits when required
• Prepare voucher package for jobs as required
• Prepares retainage vouchers and obtains approvals upon notification of job closeout from project management.
• Perform other tasks as assigned by the Project Accounting Manager.

Education/Experience

• Two-year business or accounting degree and equivalent combination of training and experience.

Specific Knowledge, Skills, License, Certifications Etc.

• Basic understanding of accounting and auditing procedures and techniques.
• Knowledge of construction industry procedures related to accounts payable processing.
• Excellent interpersonal skills and the ability to work as a team player.
• Proficiency with Word and Excel applications.
• Ability to communicate effectively, both orally and in writing.

Environmental Factors and/or Physical Requirements

While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (life, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The associate frequently is required to sit, reach with hands and arms, talk and hear.

Haskell will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008. The job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.

Haskell is an Equal Opportunity Employer (Females/Minorities/Protected Veterans/Individuals with Disabilities) and Drug-Free Workplace.

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