Project Accounting Representative - Oreair

Haskell; Jacksonville (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

Haskell in Jacksonville, Florida, is seeking an accounting professional responsible for processing invoices and managing subcontractor requisitions in line with established policies. This role includes data entry into the accounting system and ensuring compliance with procedures.

Ideal candidates should possess a two-year degree in business or accounting and have a basic understanding of accounting practices. Strong interpersonal skills and proficiency in Word and Excel are essential to work effectively in a team environment.

Responsibilities

• Responsible for processing invoices and subcontractor requisitions for payment.
• Obtain proper approval on invoices and requisitions and enter data into accounting system.
• Enter all subcontracts and purchase orders into accounting system.

Skills

Basic understanding of accounting and auditing procedures and techniques

Knowledge of construction industry procedures related to accounts payable processing

Excellent interpersonal skills and the ability to work as a team player

Proficiency with Word and Excel applications

Ability to communicate effectively, both orally and in writing

Education

Two-year business or accounting degree or equivalent combination of training and experience

Job description

Scope of Position

Responsible for processing invoices and subcontractor requisitions for payment in accordance with established policies and procedures. Responsible for entry of owner billings into the accounting system in accordance with established policies and procedures.

Job Responsibilities

• Obtain proper approval on invoices and requisitions and accurately enter data on a timely basis into accounting system
• Obtain owner invoices from project manager and ensure accurate entry of data on a timely basis into accounting system
• Enter all subcontracts and purchase orders into accounting system and ensuring all forms have been properly executed. Communicate any deficiencies to project management
• Obtain insurance certificates from subcontractors and ensure proper coverages. Communicate with vendors when insurance coverages expire and obtain new certificates. Communicate need for waivers for inadequate coverage to project management
• Maintain detail of insurance coverages through the contract log of accounting system
• Maintain detail of subcontractor notices through the contract log of accounting system
• Obtain appropriate progress and final lien waivers from vendors prior to payment
• Communicating need for additional cost codes to project management
• Identify vendor disputes and forward to project management for resolution
• Prepare for and assist in audits when required
• Prepare voucher package for jobs as required
• Prepare retainage vouchers and obtains approvals upon notification of job closeout from project management
• Perform other tasks as assigned by the Project Accounting Manager
• Travel as required
• Other duties which may be assigned as needed

Education & Years of Experience

• Two-year business or accounting degree or equivalent combination of training and experience

Qualifications

• Basic understanding of accounting and auditing procedures and techniques
• Knowledge of construction industry procedures related to accounts payable processing
• Excellent interpersonal skills and the ability to work as a team player
• Proficiency with Word and Excel applications
• Ability to communicate effectively, both orally and in writing

Foundational Competencies

• Strategy - Planning for the Future: Developing talent, organizational alignment, strategic networking, and strategic thinking
• Delivery - Achieving Results: Analytical thinking, problem solving and decision making, results driven, flexible thinking, managing resources, teamwork, and team leadership
• Interpersonal - Building Relationships: Customer focus, influencing, negotiating, organizational knowledge, communication and presence, and diversity and inclusion

Values

• Team: Collaborate and demonstrate respect for team members, partners and everyone with whom we do business; ensure open communication
• Excellence: Strive for quality and safety; execute best in class work; creative and innovative; dedicated to continuous improvement
• Service: Passionate about customer service to internal and external clients as well as to the community; creates superior value
• Trust: High standards of ethics and personal accountability; transparency; credibility; fairness

Environmental Factors and Physical Requirements

While performing the duties of this job, team members may be required to visit alternate locations and therefore must have ordinary ambulatory skills sufficient to do so. The position requires the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand‑eye coordination, arm, hand, and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The team member is frequently required to sit, reach with hands and arms, talk, and hear.

Accommodations

Haskell will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008. The job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.

Equal Opportunity

Haskell is a Drug‑Free Workplace, and an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender, gender identity or gender expression, sexual orientation, marital status, military service and veteran status, disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.