Accounts Payable Specialist

Norlee Group (NLG); Jacksonville (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Norlee Group (NLG) in Jacksonville, FL is seeking an experienced Accounts Payable Specialist with construction industry exposure to manage vendor invoices, PO matching, and accurate job costing allocations.

The role supports month-end close, ensures strong internal controls, and contributes to accurate financial reporting across projects. JD Edwards experience is preferred, with a focus on detail and collaboration across departments.

Qualifications

• 2+ years of Accounts Payable or related accounting experience, preferably in construction.
• Experience coding invoices to jobs, projects, cost codes, purchase orders, and general ledger accounts.
• Experience matching invoices to purchase orders and supporting documentation.
• Working knowledge of construction job costing and project-based accounting.
• Proficiency with JD Edwards or a comparable ERP/accounting system.
• Strong attention to detail, organizational skills, and the ability to manage high transaction volumes and competing deadlines.
• Effective written and verbal communication skills.

Responsibilities

• Process, review, code, and verify vendor invoices for accuracy and compliance with company policies.
• Match invoices to purchase orders, contracts, receiving documents, and other supporting records.
• Allocate costs accurately to jobs, projects, cost codes, departments, and general ledger accounts.
• Apply construction job-costing principles to materials, equipment, subcontractor invoices, and other project expenses.
• Identify and resolve invoice discrepancies, pricing errors, duplicate invoices, and incorrect cost allocations.
• Reconcile vendor statements and accounts payable transactions.
• Communicate with vendors and internal teams regarding invoices, payments, purchase orders, and project costs.
• Support month-end, quarter-end, and year-end closing, including accruals, journal entries, and financial reporting.
• Maintain accurate financial records and provide documentation for audits.
• Identify opportunities to improve AP workflows, strengthen internal controls, and increase efficiency.

Skills

Attention to detail

Organizational skills

Communication skills

High-volume processing

JD Edwards

Invoice coding to jobs

Education

Associate's or Bachelor's degree in Accounting/Finance/Business

Tools

JD Edwards

Job description

NLG was founded on a simple vision: to raise the standard in electrical contracting through integrity, quality, and lasting relationships.

Today, NLG has grown into a unified organization delivering integrated building systems and construction solutions. Built on a foundation of safety, quality, collaboration, innovation, and trust, we bring together specialized expertise and talented people to help our clients solve complex challenges and create lasting value.

Our mission is to bring our best to every project and partnership while continually raising the bar for our clients and the construction industry.

More capabilities. More solutions. One trusted partner.

About the Role

Accounts Payable Specialist

NLG | Construction & Building Systems

About NLG

NLG was founded on a simple vision: to raise the standard in electrical contracting through integrity, quality, and lasting relationships.

Today, NLG has grown into a unified organization delivering integrated building systems and construction solutions. Built on a foundation of safety, quality, collaboration, innovation, and trust, we bring together specialized expertise and talented people to help our clients solve complex challenges and create lasting value.

Our mission is to bring our best to every project and partnership while continually raising the bar for our clients and the construction industry.

More capabilities. More solutions. One trusted partner.

About the Role

NLG is seeking an experienced Accounts Payable Specialist with hands-on construction industry experience and a strong understanding of job costing and project accounting.

This role is responsible for processing vendor invoices, managing purchase order matching, accurately allocating project costs, reconciling accounts, and supporting timely financial reporting. The ideal candidate understands how costs flow from vendor invoices through job costing and the general ledger, and how accurate AP practices contribute to project profitability and financial performance.

Experience in electrical, HVAC, roofing, civil, mechanical, or other construction-related industries is highly valued.

Key Responsibilities

• Process, review, code, and verify vendor invoices for accuracy and compliance with company policies.
• Match invoices to purchase orders, contracts, receiving documents, and other supporting records.
• Allocate costs accurately to jobs, projects, cost codes, departments, and general ledger accounts.
• Apply construction job-costing principles to materials, equipment, subcontractor invoices, and other project expenses.
• Identify and resolve invoice discrepancies, pricing errors, duplicate invoices, and incorrect cost allocations.
• Reconcile vendor statements and accounts payable transactions.
• Communicate with vendors and internal teams regarding invoices, payments, purchase orders, and project costs.
• Support month-end, quarter-end, and year-end closing, including accruals, journal entries, and financial reporting.
• Maintain accurate financial records and provide documentation for audits.
• Identify opportunities to improve AP workflows, strengthen internal controls, and increase efficiency.

Qualifications

Required:

• High school diploma or equivalent.
• 2+ years of Accounts Payable or related accounting experience, preferably in construction.
• Experience coding invoices to jobs, projects, cost codes, purchase orders, and general ledger accounts.
• Working knowledge of construction job costing and project-based accounting.
• Experience matching invoices to purchase orders and supporting documentation.
• Proficiency with JD Edwards or a comparable ERP/accounting system.
• Strong attention to detail, organizational skills, and the ability to manage high transaction volumes and competing deadlines.
• Effective written and verbal communication skills.

Preferred:

• Accounts Payable experience in electrical, HVAC, roofing, civil, mechanical, commercial construction, or a related trade.
• Experience with vendor statement reconciliations and subcontractor invoices.
• Knowledge of general ledger activity, journal entries, and month-end/year-end close processes.
• Advanced Microsoft Excel skills, including formulas, lookups, and data analysis.
• An associate's or bachelor's degree in Accounting, Finance, Business, or a related field.
• Experience with AP process improvements, automation, or accounting certifications.

What We're Looking For

We're looking for more than an invoice processor. The ideal candidate understands how accurate invoice coding, job-cost allocation, purchase order matching, and vendor reconciliations impact project budgets, profitability, and financial reporting.

You are detail-oriented, proactive, organized, and comfortable collaborating across departments to resolve issues and keep financial processes running smoothly.

Why Join NLG?

At NLG, our people are at the center of everything we do. We foster a culture built on collaboration, trust, accountability, and quality.

As part of our accounting team, you'll contribute directly to the financial success of a growing construction organization while working with project managers, purchasing, vendors, and colleagues across multiple disciplines.

• If you have construction Accounts Payable experience and understand the importance of accurate job costing, we want to hear from you!