Accounts Payable Specialist

CEVA Logistics; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid Time Off

Pet insurance

Employee discounts

Job summary

CEVA Logistics is seeking an Accounts Payable Specialist to ensure accurate and timely P2P cycles across multiple entities. You will manage reconciliations, vendor inquiries, and exception resolution while upholding internal controls and data integrity.

In this role you will collaborate with Operations, GBS, and vendors to optimize processes, support system enhancements and automation, and drive payment accuracy and supplier satisfaction in a high-volume environment.

Qualifications

• Minimum 3 years related experience in accounts payable
• Knowledge of U.S. GAAP principles
• Experience with ERP systems and invoice workflow tools

Responsibilities

• Serve as primary liaison between Operations, vendors, and Shared Service Center to resolve invoicing issues
• Monitor and resolve invoice discrepancies, payment holds, accrual issues, and PO/receipting exceptions
• Manage vendor inquiries, escalations, and disputed invoices to improve supplier satisfaction
• Oversee vendor reconciliation processes and SOA reviews
• Execute core AP activities including mail management and urgent payment requests
• Maintain vendor master data and verify banking details to mitigate risk

Skills

Accounts Payable

Procure-to-Pay

Analytical skills

Communication skills

Stakeholder management

Multi-entity support

Attention to detail

Education

High School Diploma or GED

Associate’s degree in Accounting/Finance (preferred)

Tools

JDE

SAP

Oracle

Job description

The Accounts Payable Specialist ensures the accuracy and timeliness of the Procure-to-Pay (P2P) cycle by managing reconciliations, compliance, and discrepancy resolution. This role acts as a primary liaison between operations, vendors, and Shared Service Center to optimize financial processes and maintain data integrity.

WHAT ARE YOU GOING TO DO?

• Stakeholder Management: Serve as the primary liaison between Operations, Global Business Services (GBS), and vendors to facilitate the timely resolution of invoicing issues and maintain effective cross-functional communication.
• Exception Management: Monitor and resolve invoice discrepancies, payment holds, accrual issues, and purchase order/receipting exceptions to ensure timely resolution and payment.
• Vendor Relationships: Manage vendor inquiries, escalations, and disputed invoices. Enhance supplier satisfaction by proactively resolving invoice discrepancies, payment inquiries, and account reconciliations, while managing escalations efficiently.
• Reconciliation and Control: Oversee vendor reconciliation processes, including Statement of Account (SOA) reviews and follow-ups on outstanding items to facilitate timely resolution
• Operational Excellence: Execute core AP operational activities, including mail management and urgent payment requests, to maintain business continuity
• Data Integrity & Risk Mitigation: Oversees vendor master data maintenance, including the verification of banking details and supplier information, to ensure data accuracy and mitigate financial risk.
• Compliance and Audit: Ensure strict adherence to Procure-to-Pay policies, internal controls, segregation of duties, and audit standards.
• Continuous Improvement: Analyze performance metrics to identify process improvement opportunities, support system implementations and automation efforts to increase operational efficiency. Lead initiatives in audit, compliance, and system enhancement to improve operational effectiveness, standardize workflows, and ensure robust control compliance.
• Transaction Processing: Manages the end-to-end validation and resolution of high-volume supplier invoices across multiple legal entities, ensuring accuracy, strict compliance, and timely payment cycles.
• Financial Safeguarding: Protects company financial assets by strictly enforcing Procure-to-Pay (P2P) internal controls, upholding segregation of duties, and executing rigorous fraud prevention procedures
• Performance Optimization: Drives Accounts Payable objectives by monitoring invoice aging, exception queues, and service-level metrics, implementing corrective actions to eliminate process inefficiencies.
• Technology & Systems Utilization: Leverages ERP systems, invoice workflow tools, and reporting platforms to ensure high-accuracy transaction processing and insightful financial reporting
• Strategic Influence: While this role has no direct budgetary or people management responsibilities, it directly influences financial accuracy, supplier relations, and operational excellence through the high-impact execution of Accounts Payable processes.

WHAT ARE WE LOOKING FOR?

Education:

• High School Diploma or GED.
• Minimum 3 years related experience.
• Knowledge of U.S. GAAP principals.

Preferred:

• Associate’s degree in Accounting, Finance, Business Administration
• In depth knowledge of U.S. GAAP principals.

Experience:

• Processing accounts payable transactions in a high-volume environment.
• Working with ERP systems and invoice workflow tools.
• Reconciling vendor statements and resolving discrepancies.

Skills:

• Accounts Payable and Procure-to-Pay processes.
• ERP systems (JDE, SAP, Oracle, or similar).
• Understanding of internal controls, compliance, and audit requirements.
• Analytical and problem-solving abilities.
• Strong written and verbal communication skills.
• Customer-service orientation.
• Ability to manage competing priorities.
• Effective stakeholder management and teamwork.
• Ability to work accurately under deadlines.
• Shared services or logistics industry experience.
• Experience supporting multi-entity environments.

WHAT DO WE HAVE TO OFFER?

With a genuine culture of recognition, we want our employees to grow, develop and be part of our journey. We offer a benefits package with a focus on your wellbeing. This includes competitive Paid Time Off, 401(k), health insurance and an employee benefits platform that offers discounts on gym memberships and a diverse range of retail, travel, car and hospitality brands, including important offerings like pet insurance.

We are a team in every sense, and we support each other and work collaboratively to achieve our goals together.

ABOUT TOMORROW

We value your professional and personal growth. That’s why we share plenty of career opportunities for you to thrive within CEVA. This role can be the first step on your career path with us. You can stay in the same job family, find a new family to grow in (an almost limitless number of options) or find your own path. Join CEVA for a challenging and rewarding career