Accounts Payable

Oak Park Elementary District 97; Oak Park (IL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Insurance benefits

Paid time off

IMRF retirement

Job summary

Oak Park Elementary District 97 is seeking an Accounts Payable professional to manage the full cycle, including requisitions, invoices, and check processing. The role supports the District Office and is integral to audits and vendor communications.

Responsibilities include maintaining vendor files, issuing 1099s, and ensuring timely, accurate payments. The ideal candidate has strong confidentiality, organization, and financial systems experience within a school district context.

Qualifications

• Two years related experience and/or training preferred.
• High school diploma, or equivalent.
• Ability to work in a confidential business atmosphere.

Responsibilities

• Process requisitions, purchase orders, check requests, invoices, and vouchers; code to budget and ISBE requirements.
• Handle printing/mailing of accounts payable checks.
• Prepare IRS Form 1099 for vendors at year end.

Skills

Communication

Confidentiality

Office systems

Filing & records

Software proficiency

Attention to detail

Infinite Visions

Education

High school diploma or equivalent

Tools

Infinite Visions

Job description

Reports To

Chief Financial Officer/Director of Finance

Perm/contract

12-Month Position

Department

Business Department

FLSA Status

Union

Primary Reporting Location

District Office

Level

Districtwide

Compensation

According to the 2023-2027 OPESP Contract

Date Available

August 1, 2026

Bargaining Unit & Classification

OPESP & Classified

Supervisory Responsibilities

None

Benefits

• Insurance - medical, dental, vision, life, and disability insurance are available
• Leaves - paid sick, personal, and vacation days provided
• Retirement - IMRF Board Contribution available

D97 Ideal Team Member Profile

The ideal team member in District 97 is a visionary and equity-centered leader who inspires excellence and fosters collective responsibility for student success. This individual:

• Champions the district's vision and drives forward-thinking, innovative practices that anticipate future educational needs.
• Stewards public trust and resources with fiscal responsibility and ethical transparency.
• Demonstrates relentless commitment to student success, ensuring that every decision supports equitable opportunities and outcomes for all learners.
• Organizes and empowers teams to work collaboratively toward shared goals, recognizing the interdependence of roles across departments and schools.
• Fosters a culture of care, learning, and service, grounded in authentic engagement with students, families, staff, and community members.
• Models integrity, professionalism, and confidentiality, serving as a role model for ethical and respectful conduct at all levels.
• Thrives in a culturally, racially, and linguistically diverse environment, showing a deep passion for inclusive practices and building belonging for all team members.
• Seeks and embraces feedback, especially when it challenges them to grow and improve in service of students and colleagues.
• Understands the powerful intersection of leadership, learning, and equity, and aligns their work to dismantle systemic barriers.
• Courageously addresses unprofessional behavior, holding self and others accountable to high standards in service to the community and students.

About The Role

The Accounts Payable position supports student learning by ensuring the District's financial operations run accurately, efficiently, and on time. As a key member of the district's Business Office, this role manages the full cycle of accounts payable, processing requisitions, purchase orders, invoices, and check requests, maintaining vendor records, preparing year-end tax filings, and administering the District's Procurement Card and Amazon Business programs. The position also serves as a primary point of contact for vendors and staff, resolving invoice and account inquiries and supporting the annual external audit.

The accounts payable position will ensure that equity is at the center of the district's Business Office services to positively impact student learning and employee practices as expressed in Board Policy 7:12: Ensuring Racial and Educational Equity.

Essential Duties And Responsibilities

• Processes all requisitions, purchase orders, check request, invoices, and vouchers for the district and ensures they are properly coded in the financial software to align with the district's budget and follow ISBE reporting requirements
• Handles the printing and mailing of all accounts payable checks.
• Ensures IRS Form 1099 is prepared for all appropriate vendors at year end.
• Maintains the vendor permanent files which include IRS Form W-9 and ensures vendor addresses and contact information are up to date.
• Handles all employee and vendor correspondence via phone or email.
• Investigates and resolves problems associated with processing of invoices with all parties including district employees and vendors.
• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Files, maintains, and distributes accounting documents, records and reports both electronically and in hard copy form.
• Assists in compiling information and preparing responses to auditors during the annual external audit.
• Manages the District's Procurement Card program which involves distribution of monthly statements to cardholders, gathering required supporting documentation for charges, and reconciliation of the monthly statements to amounts posted in the district's financial software.
• Manages the District's Amazon Business account and ensures timely payment of invoices.
• Performs other duties as required to support the Business Office.

Content Knowledge, Skills, And Abilities

• Ability to communicate and interact with individuals from varied educations and social backgrounds.
• Ability to work in a confidential business atmosphere.
• Exhibit accomplished office equipment operator skills, e.g., computers, printers, fax, copiers, and phone system.
• Highly skilled in development and use of complex filing systems, both hard copy and database related.
• Ability to work effectively in a constantly changing environment.
• Ability to maintain a cooperative nature under stressful business situations.
• Ability to work effectively with computer word processing, spreadsheets, graphic and other applicable software applications.
• Possess an above average ability to relate individuals to names and situations.
• Experience with Infinite Visions preferred.

Candidate Qualifications

• Two years related experience and/or training preferred
• High school diploma, or equivalent

Physical Requirements

This position requires the performance of light workwhich requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to move objects. The position includes close visual acuity, frequent talking, hearing, walking, climbing stairs and standing, occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling, and significant fine finger dexterity. The job is performed in non-hazardous environments and a clean atmosphere. The position requires indoor and outdoor supervision during varying temperatures and climatic conditions.

Equal Opportunity and Diversity Statement

Oak Park Elementary School District 97 is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are committed to creating an inclusive environment for all employees.

The mental demands, physical demands, and work environment characteristics are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to allow an employee with disabilities to perform the essential functions.