Accounts Payable Specialist

Ohio Magnetics; Dublin (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

HBD Industries is a dynamic manufacturing company seeking an Accounts Payable Specialist to support daily payables operations, ensuring accurate processing of vendor invoices for multiple facilities. The role emphasizes 3-way PO matching, reconciliation of discrepancies, and collaboration with purchasing and receiving.

The ideal candidate has 3+ years in AP within manufacturing, leadership experience, and familiarity with OCR/AP automation and Microsoft Dynamics 365.

Qualifications

• 3+ years of experience in Accounts Payable in manufacturing with PO-based systems.
• Leadership experience training or supervising AP staff or leading projects.
• Experience with OCR/AP automation tools.
• Experience with Microsoft Dynamics 365 or similar ERP.
• High attention to detail and strong organization.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Process a high volume of vendor invoices with 3-way PO matching.
• Review and reconcile invoice discrepancies with purchasing and receiving.
• Assist in month-end close activities related to AP including accruals and reporting.
• Train AP team members or lead projects/day-to-day activities as applicable.
• Maintain vendor records and ensure timely disbursement of payments.
• Utilize OCR and invoice automation tools to streamline processing.
• Assist with external audits by preparing AP documentation.
• Identify opportunities for process improvement and AP best practices.

Skills

Attention to detail

Communication skills

Independent & collaborative work

Leadership experience

Education

Associate’s or Bachelor’s degree in Accounting/Finance

Tools

OCR/AP automation tools

Microsoft Dynamics 365 or ERP

Job description

Position Summary

We are a dynamic and growing manufacturing company committed to operational excellence and continuous improvement. Our team thrives on collaboration, innovation, and accountability. We are looking for an Accounts Payable Specialist to join our team and contribute to the accuracy and efficiency of our payables process.

The Accounts Payable Specialist plays a key role in supporting daily payables operations, ensuring timely and accurate processing of vendor invoices, and collaborating cross-functionally to maintain strong supplier relationships. This role is ideal for someone with a strong background in manufacturing environments and PO-based systems, who has demonstrated leadership abilities and is motivated to improve processes and systems.

Principal Duties and Responsibilities

• Accurately process a high volume of vendor invoices for multiple manufacturing facilities, including 3-way PO matching.
• Review and reconcile invoice discrepancies in coordination with purchasing and receiving departments.
• Assist in month-end close activities related to AP including accruals and reporting.
• Support and train other AP team members or serve as a team lead for projects or day-to-day activities (as applicable).
• Maintain vendor records, resolve payment inquiries, and ensure timely disbursement of payments.
• Utilize Optical Character Recognition (OCR) and invoice automation tools to streamline invoice processing (previous experience with OCR tools is a plus).
• Assist with external audits by preparing and providing AP documentation as needed.
• Identify opportunities for process improvement and support implementation of AP best practices.

Experience and Education

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred, or equivalent work experience.
• 3+ years of experience in Accounts Payable, with a strong focus on manufacturing environments using purchase orders.
• Demonstrated leadership skills, including training or supervising other AP team members or leading process improvements.
• Experience using OCR/AP automation technology preferred.
• Experience with Microsoft Dynamics 365 or similar ERP system preferred.
• High attention to detail and strong organizational skills.
• Excellent communication and interpersonal skills, with a customer service mindset.
• Ability to work independently and collaboratively in a fast-paced environment.

HBD Industries is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

HBD NOTICE OF COLLECTION - CALIFORNIA – December 2022