Accounts Payable Specialist

NexCore Group; Denver (CO); On-site; USD 62,000 - 75,000; Full time

Benefits offered by this job

Performance bonus

Medical insurance

Dental insurance

Vision insurance

401K

FSA

HSA

Commuter Benefits

Employee Assistance Program

Life Insurance

Short-term disability

Long-term disability

AD&D

Vacation days

Sick days

Job summary

NexCore Group is seeking an Accounts Payable Specialist to support the accounting team across NexCore's portfolio. You will process invoices and payments for 100+ properties, manage vendor records, and research discrepancies while delivering excellent service to internal and external stakeholders.

Ideal candidates are highly organized, detail-oriented, and able to work independently across multiple systems including Yardi.

Qualifications

• High School Diploma required.
• Associates degree or business courses preferred.
• 3+ years experience in an office environment.
• Detail oriented and highly organized.
• Strong multi-tasking and time management skills.
• Experience with accounting systems such as Yardi, MRI, or similar ERP systems preferred.

Responsibilities

• Collaborate with the accounting team to support timely and accurate AP processing.
• Process invoices and payments for 100+ properties across multiple systems.
• Manage bi-weekly check runs and electronic payments.
• Maintain digital records to support operations and reporting.
• Set up and maintain vendor records, including W-9 documentation.
• Research and resolve invoice, payment, and vendor discrepancies.
• Prepare remittances and coordinate signed checks.
• Assist with 1099 preparation and annual reporting.
• Post payments to tenant ledgers and monitor deposits via remote tools.
• Assist with property management invoices and corporate billings.
• Perform bank reconciliations and support month-end activities.
• Follow up on outstanding receivables and investigate discrepancies.
• Identify opportunities for process improvements and support initiatives.
• Provide cross-functional support and assist with special projects.

Skills

Detail oriented

Multi-tasking

Time management

Customer service

Independent work

Education

High School Diploma

Associates Degree or business courses

Tools

Yardi

MRI

Job description

The Accounts Payable Specialist will collaborate closely with the accounting team to support the timely and accurate processing of accounts payable activities across NexCore's portfolio. This role is responsible for managing invoice processing and payments for more properties, maintaining vendor records, researching discrepancies, and supporting accounting operations across multiple systems, including Yardi. The ideal candidate is highly organized, detail-oriented, and able to work independently while maintaining exceptional customer service with both internal and external stakeholders.

Key Responsibilities:

• Develop and maintain positive working relationships with internal and external customers while providing timely and professional support.
• Process invoices and payments for 100+ properties across multiple accounting systems, ensuring accuracy and adherence to established timelines.
• Manage bi-weekly check runs and electronic payments.
• Maintain accurate and organized digital records to support accounting operations and facilitate efficient research and reporting.
• Set up and maintain vendor records, including obtaining and managing current W-9 documentation.
• Research and resolve invoice, payment, and vendor statement discrepancies in a timely manner.
• Prepare remittances, coordinate signed checks, and ensure payments are mailed or distributed accurately and on schedule.
• Assist with 1099 preparation and annual reporting requirements.
• Post payments to tenant ledgers, process deposits utilizing remote deposit scanners, and monitor online lockboxes for deposits and wire activity.
• Assist with property management invoices, corporate billings, and other accounts payable-related transactions.
• Perform bank reconciliations and support month-end accounting activities as assigned.
• Follow up on outstanding receivables and investigate discrepancies to ensure accurate financial records.
• Identify opportunities for process improvements and support ongoing accounting initiatives.
• Provide cross-functional support to the Accounting team and assist with special projects and additional responsibilities as needed.

Skills, Knowledge, and Expertise:

• High School Diploma – Required
• Associates Degree or business courses – Preferred
• 3+ years experience in office environment
• Detail oriented and highly organized
• Multi-tasking and time management
• Experience with accounting systems such as Yardi, MRI, or similar ERP systems preferred.
• Compensation: $62,000 - $75,000 / year
• Eligible for discretionary benefits: performance bonus
• Eligible for standard employee benefit elections: Medical, Dental, Vision, 401K, FSA, HSA, Commuter Benefits, Employee Assistance Program, Life Insurance (employee and dependents), Short-term disability (STD), Long-term disability (LTD), Accidental death & dismemberment (AD&D), vacation days, sick days, and other benefits
• Travel: this position will not require travel

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.