Accounts Payable Specialist

SOMA Global; Decatur (GA); On-site; USD 50,000 - 65,000; Full time

Job summary

A public safety technology company is seeking an Accounts Payable Specialist to manage the procure-to-pay process, maintain financial records, and ensure timely vendor payments. The role includes responsibilities such as processing invoices, reconciling accounts, and collaborating with various departments. Candidates should have at least 2 years of accounts payable experience and proficiency with ERP systems like NetSuite. This is a full-time opportunity based in Chamblee, GA, offering a salary range of $50,000-$65,000 per year.

Qualifications

• 2 years of accounts payable experience required.
• Excellent oral and written communication skills required.
• Ability to work independently and as part of a team.

Responsibilities

• Manage the procure-to-pay process.
• Ensure timely vendor payments.
• Reconcile accounts and resolve discrepancies.

Skills

Accounts Payable

ERP systems

MS Excel

Analytical skills

Attention to detail

Customer service

Education

Associate’s degree in related field

High school diploma/GED w/ 2 years experience

Tools

NetSuite

JD Edwards

Stampli

Job description

Overview

The Accounts Payable Specialist role at SOMA Global is a full-time position within the Public Safety Brands family. The role focuses on managing the company’s procure-to-pay process, maintaining financial records, processing invoices, and ensuring timely vendor payments. The specialist will collaborate with multiple departments to reconcile accounts, resolve discrepancies, and streamline payment processes.

About Us

The companies within the Public Safety Brands are innovative technology leaders, delivering groundbreaking digital systems tailored for frontline professionals who rely on speed, accuracy, easy-to-access data, and transparency in their work. We foster a purpose-driven environment that values ethical practices and teamwork, promote diversity, and support work-life balance.

Responsibilities

• Responsible for the Company’s procure-to-pay process.
• Invoice entry – ensure invoices are accurate per purchasing documents.
• Payment processing – prepare weekly payment batches accurately and timely and ensuring all payments are in accordance with purchasing policies and procedures.
• Maintain schedules to track and ensure weekly that vendors are paid on time.
• Reconcile and review AP aging weekly, including follow-up to close any open AP invoices that are over a month old.
• Maintain organized AP documentation and support records/files.
• Assist managers in timely, accurate, and appropriate approval of Purchase Orders in accordance with Company policy.
• Responsible for processing purchase orders (POs), including confirming all approvals needed are obtained, and maintain PO records.
• Prepare other transactions posted through the AP sub-ledger.
• Monitor the AP three-way match process to ensure the appropriateness of vendor invoices before processing payments, which includes reviewing transactions for appropriate GL and Department classification.
• Ensure the AP vendor master information is up to date.
• Review and submit vendor statement reconciliations for approval monthly; resolve vendor issues on an ongoing basis.
• Maintain excellent professional relationships with vendors and internal customers and provide proactive customer service in assisting with inquiries regarding account status information and other requests.
• Reconcile the AP ledger to ensure that all bills and payments are accounted for and properly posted.
• Reconcile the AP Bank transactions daily.
• Process Certify employee expense reports and ensure expenses are reimbursed in a timely manner.
• Develop and maintain the accounts payable procedure manual.
• Assist the accounting team in identifying potential bottlenecks or issues and recommend resolutions.
• Assist Staff Accountant with period-end close procedures, including performing account reconciliations.
• Assist Staff Accountant with external audit requests.
• Assist Procurement Manager in contacting vendors to obtain necessary documents needed to process invoices and payments, such as W9s, payment/bank details or other items including updates to vendor information.
• Assist with 1099 preparation and distribution at year-end.
• Assist with special projects as assigned.
• Other duties as needed.

Minimum Qualifications

• Associate’s degree in a related field or high school diploma/GED with at least two years of related accounting experience. A bachelor's degree is a plus.
• Minimum 2 years of accounts payable and analysis experience.
• Experience with ERP systems (NetSuite, JD Edwards, etc.) is required.
• Stampli (or other AI-powered AP system) and Certify experience is a plus.
• Proficiency in Windows, basic Internet and email.
• Must have basic MS Excel skills (create and modify spreadsheets).
• Excellent analytical, oral and written communication skills for frequent interaction with financial and non-financial management.
• Ability to enter data accurately and strong mathematical skills are essential.
• Superb attention to detail, strong planning and organization skills, and the ability to multi-task, prioritize and deliver in a fast-paced, dynamic environment.
• Self-starter with a business focus and an entrepreneurial spirit.
• Excellent work ethic and dependability.
• Aptitude to learn new technology and systems.
• Must be able to work both independently and in a team environment.
• Customer service-centric with a concern for quality and deadlines.
• Ability to work within multiple entities using different GL and Department coding, if applicable.
• Must be able to work beyond standard work hours as well as overtime due to demand (e.g., audit season and month-end close).

Job Details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Accounting/Auditing
• Industries: Accounting
• Location: Chamblee, GA
• Salary: $50,000 - $65,000 per year