Accounts Payable Specialist

Talentify; Crestview (FL); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability

Job summary

Aston Carter is seeking an Accounts Payable Specialist for a contract role in Crestview, FL. The position handles vendor invoices, PO and receiving matching, and month-end tasks within a collaborative accounting team.

Responsibilities include processing invoices, reconciling statements, paying vendors via checks, ACH, and wires, and supporting audits with accurate records. Onsite work with a growth-focused environment is offered.

Qualifications

• Hands-on experience in accounts payable and invoice processing.
• Experience reconciling vendor statements and resolving outstanding issues.
• Proficiency with purchase orders and receiving documents.
• Strong reconciliation skills for vendor accounts and general ledger support.
• Working knowledge of Epicor or similar ERP/accounting systems.
• Proficiency in Microsoft Excel, including VLOOKUP and pivot tables.
• Ability to follow and apply company policies and standard accounting procedures.
• Strong organizational skills with the ability to manage multiple invoices and tasks simultaneously.
• Effective written and verbal communication skills for vendor and internal stakeholder interactions.

Responsibilities

• Review, verify, and process vendor invoices in an accurate and timely manner.
• Match invoices to purchase orders and receiving documents to ensure proper authorization and coding.
• Investigate and resolve invoice discrepancies by coordinating with internal stakeholders and vendors.
• Maintain up-to-date vendor records, including W-9 forms and payment information.
• Process weekly check runs, ACH payments, and wire transfers in accordance with company procedures.
• Respond to vendor inquiries regarding payments, account status, and billing issues.
• Reconcile vendor statements and resolve outstanding items or discrepancies.
• Assist with month-end closing activities, including preparation of account reconciliations.
• Ensure compliance with company policies, internal controls, and standard accounting procedures.
• Support internal and external audits by providing documentation and responding to information requests.
• Perform data entry and maintain accurate, organized financial records.
• Collaborate with team members to improve accounts payable processes and support overall department goals.

Skills

Accounts payable

Invoice processing

Vendor statements

PO & receiving

ERP: Epicor

Excel (VLOOKUP, pivot)

Policy adherence

Organization

Communication

Tools

Epicor

Excel

Job description

We're currently hiring for an Accounts Payable Specialist on behalf of a client in Crestview, FL!

Job Description

The Accounts Payable Specialist reviews, verifies, and processes vendor invoices while ensuring accuracy, timeliness, and compliance with established accounting procedures. This role manages vendor records, supports payment processing activities, and assists with reconciliations and month-end closing. The position offers room for growth and the opportunity to work as part of a collaborative accounting team.

Responsibilities

• Review, verify, and process vendor invoices in an accurate and timely manner.
• Match invoices to purchase orders and receiving documents to ensure proper authorization and coding.
• Investigate and resolve invoice discrepancies by coordinating with internal stakeholders and vendors.
• Maintain up-to-date vendor records, including W-9 forms and payment information.
• Process weekly check runs, ACH payments, and wire transfers in accordance with company procedures.
• Respond to vendor inquiries regarding payments, account status, and billing issues.
• Reconcile vendor statements and resolve outstanding items or discrepancies.
• Assist with month-end closing activities, including preparation of account reconciliations.
• Ensure compliance with company policies, internal controls, and standard accounting procedures.
• Support internal and external audits by providing documentation and responding to information requests.
• Perform data entry and maintain accurate, organized financial records.
• Collaborate with team members to improve accounts payable processes and support overall department goals.

Essential Skills

• Hands-on experience in accounts payable and invoice processing.
• Ability to review, verify, and process invoices with a high level of accuracy and attention to detail.
• Experience reconciling vendor statements and resolving outstanding issues.
• Proficiency working with purchase orders and receiving documents.
• Strong reconciliation skills for vendor accounts and general ledger support.
• Working knowledge of Epicor or similar ERP/accounting systems.
• Proficiency in Microsoft Excel, including VLOOKUP and pivot tables.
• Ability to follow and apply company policies and standard accounting procedures.
• Strong organizational skills with the ability to manage multiple invoices and tasks simultaneously.
• Effective written and verbal communication skills for vendor and internal stakeholder interactions.

Job Type & Location

This is a Contract position based out of Crestview, FL.

Pay and Benefits

The pay range for this position is $22.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Crestview,FL.

Application Deadline

This position is anticipated to close on Sep 4, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.