Accounts Payable Specialist

United Corpus Christi; Corpus Christi (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Port Corpus Christi Authority (PCCA) is seeking a highly organized accounts payable professional to join our finance team. This role processes invoices, maintains vendor relationships, and ensures the accuracy of financial records, supporting the Payroll and Accounts Payable Supervisor.

The ideal candidate has at least two years in accounts payable, strong numerical and communication skills, and proficiency with JD Edwards and Docuware; familiarity with MS Office and 10-key input is required.

Qualifications

• Minimum 2 years of experience in accounts payable or similar finance role.
• Basic accounting principles knowledge.
• Familiarity with JD Edwards and Docuware is preferred.
• CPR certification or ability to obtain within the first year of employment.

Responsibilities

• Reviews submitted invoices to ensure documentation is complete and accurate.
• Verifies G/L coding and obtains approvals prior to payment.
• Reconciles processed work and verifies accuracy against system reports.
• Researches and resolves discrepancies related to PO, contracts, invoices, vendor statements, or payments.
• Supports monthly closing activities, including accrual entries.
• Corresponds with vendors and employees regarding inquiries about invoices and payments.
• Provides supporting documentation and assists with audits as needed.
• Prepares special reports and analysis.

Education

High school diploma

Accounting courses or training

TWIC credential

Valid driver’s license

Tools

JD Edwards

Docuware

Job description

Port Corpus Christi Authority (PCCA) is currently seeking a highly organized and detail-oriented professional to join our team! This position will be responsible for processing invoices, managing vendor relationships, and ensuring the accuracy of financial records, should have a strong background in accounts payable processes, excellent communication skills, and a commitment to maintaining high standards of accuracy; while providing support to the Payroll and Accounts Payable Supervisor.

ESSENTIAL FUNCTIONS

Reviews submitted invoices to ensure supporting documentation is complete and accurate

Verifies general ledger (G/L) coding and obtain appropriate approvals prior to processing for payment

Reconciles processed work by verifying entries and comparing system generated reports to balances; reviews and monitors own work to ensure accuracy

Researches and resolves discrepancies related to purchase orders, contracts, invoices, vendor statements, or payments in a timely and efficient manner

Supports monthly closing activities, including accrual entries

Corresponds with vendors and employees regarding inquiries related to invoices, payments, and accounts payable matters, ensuring timely and professional responses

Provides supporting documentation and assist with audits as needed

Prepares special reports and analysis

Performs related duties and tasks, as assigned

Adheres to PCCA policies and maintain good employee relations

CPR certified or the ability to become CPR certified within the first year of employment

CANDIDATE PROFILE

The preferred candidate for this position should be a detail-oriented individual with strong organizational and time management skills, have advanced analytical skills, capable of consistently accurate work in a fast-paced and high-volume environment with a focus on maintaining optimal integrity in support of the PCCA. They must possess the following:

EDUCATION & CREDENTIALS

High school diploma or equivalent

College courses or accounting training preferred

Ability to obtain and maintain a Transportation Worker Identification Credential (TWIC) during course of employment

Valid driver’s license

EXPERIENCE & JOB KNOWLEDGE

Minimum of 2 years of experience in accounts payable or a similar finance-related role

Basic accounting principles knowledge

Experience in JD Edwards accounting system and Docuware electronic storage software is preferred

TECHNICAL SKILLS

Proficiency in MS Office, including Word and Excel, Outlook and other related applications

10-key by touch

Strong documentation skills, research and resolution skills, data analysis with attention to detail

Ability to work well under supervision and meet deadlines

Customer service-oriented

ESSENTIAL PHYSICAL JOB FUNCTIONS

Ability to perform essential job functions, including but not limited to frequent standing, walking, sitting, speaking or hearing, typing and occasional reaching, stooping, kneeling, lifting and/or moving up to 20 pounds with or without reasonable accommodation

Must be able to walk and stand on level and/or inclined, climb stairs, ramps, ladders and work stands. Must be able to crouch, crawl, grasp/handle objects, use finger dexterity, bend elbow/knee and reach above/below shoulders

Communicating verbally, in writing and over devices such as phones and mobile phones

Ability to work in a general office environment, with some exposure to the elements when visiting worksites

Ability to operate light-weight highway vehicles and standard office equipment and to work the requisite hours to fulfill position objectives, including evenings and/or weekends, as needed

As part of our dedication to the diversity of our workforce, PCCA is committed to Equal Employment Opportunity. Applicants will receive consideration for employment without regard for race, color, gender, religion, national origin, disability, veteran status, military status, age, marital status, sexual orientation, gender identity, genetic information or any other protected group status.

Additional Postings available from Port of Corpus Christi Authority