Accounts Payable Specialist

WVU Medicine; Core (WV); On-site; USD 42,000 - 54,000; Full time

Job summary

WVU Medicine is seeking an Accounts Payable Specialist to manage the payment cycle, ensure timely processing of invoices and adherence to policies. You will maintain vendor records, apply discounts, and prepare records for audits in a busy hospital-affiliated system.

Responsibilities include resolving payables issues, reconciling invoices, entering data into the financial system, and producing reports. The role requires a High School diploma and AP experience, with preference for

Qualifications

• Three years of AP experience, or two years AP experience and two accounting courses.
• High School diploma or equivalent.
• Preferred: Associate’s Degree in Business or related field.

Responsibilities

• Performs day to day management of all payment cycle activities and provides efficient customer service.
• Resolves problems associated with payables transactions.
• Maintains vendor records and ensures adherence to policy and federal regulations.
• Audits payables related transactions for completeness, accuracy and adherence to policy and federal regulations.
• Enters data from transactions into the financial system.
• Applies discounts, special rates, or credit terms.
• Prepares invoices for recordkeeping purposes.
• Verifies entry of information and checks for errors.
• Updates and maintains accounting records.
• Verifies and calculates extensions and totals on invoices, calculating and taking discounts when applicable.

Skills

Accounts Payable

Attention to detail

Customer service

Data entry

Education

High School diploma or equivalent

Associate’s Degree in Business or related field

Tools

Accounts payable software

Data entry systems

Invoice reconciliation

Job description

Provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by issuing payments; processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner

Minimum Qualifications

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

• High School diploma or equivalent.

Experience

• Three years of Accounts Payable experience OR Two years of Accounts Payable experience AND Two courses in Accounting.

Preferred Qualifications

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

• Associate’s Degree in Business or related field.

CORE DUTIES AND RESPONSIBILITIES

The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

• Performs day to day management of all payment cycle activities and provides efficient customer service.
• Resolves problems associated with payables transactions.
• Maintains vendor records and ensures adherence to company policy or procedure and federal regulations.
• Audits payables related transactions for completeness, accuracy and adherence to company policy or procedure, and if required federal regulations.
• Enters data from transactions into the financial system.
• Applies discounts, special rates, or credit terms.
• Prepares invoices for recordkeeping purposes.
• Verifies the entry of information and checks for errors.
• Updates and maintains accounting records.
• Verifies and calculates all extensions and totals on invoices, calculating and taking discounts when applicable.
• Codes documents according to company procedure.
• Keeps track, processes and reconciles payments and expenditures.
• Ensures correct approval, sorting, coding and matching of invoices/receipts.
• Regularly tabulates data and compiles necessary reports.
• Ensures that customers receive an adequate level of service or help with their questions and concerns.
• Manages the ePayables program and leads the self-assessment effort for department compliance.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Manual dexterity used in operating standard office equipment.
• Prolonged periods of sitting.
• May be required to walk to various areas throughout the department or medical complex. This may require use of elevators and/or stairs.
• Occasionally lifts up to 15 lbs.

WORKING ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Job Description

Scheduled Weekly Hours

40

Exempt/Non-Exempt

Shift

United States of America (Non-Exempt)

Company

SYSTEM West Virginia University Health System

Cost Center

542 SYSTEM Accounts Payable