Accounts Payable Specialist

CF&O; Colorado Springs (CO); On-site; USD 28,000 - 39,000; Full time

Job summary

CF&O is seeking an accounting assistant to support day-to-day client processing across for-profit and non-profit accounts. You will assist with AP, posting receipts, W-9s/COIs, and 1099 preparation under supervision, using QuickBooks and other accounting software.

The role emphasizes data entry, accurate coding, timely communication with clients, and collaboration with the Accounting Team and CEO to ensure accurate financial records and service delivery.

Qualifications

• High School diploma or GED required; associate or bachelor’s degree preferred.
• Two years related experience and/or training, or equivalent combination.
• Accounting and QuickBooks experience preferred.
• Ability to read and interpret business documents; strong math and reasoning.

Responsibilities

• Assist Accounting Supervisor(s) and CEO with day-to-day client processing.
• Review, post, attach scans, and pay bills / Accounts Payable.
• Review, post, attach scans for credit card and checking receipts.
• Post information pertaining to W-9s and COIs.
• Assist with 1099 preparation annually for all clients.
• Enter client data into accounting software as directed.
• Code, classify transactions, and interpret reporting.
• Communicate with client vendors to ensure timely payments.
• Reconcile accounts with bank documents; prepare journal entries.

Skills

10-Key

Communication skills

Education

High School diploma or GED

Associate’s degree

Bachelor’s degree

Two years related experience

Tools

QuickBooks

Excel

Accounting software

Payroll software

Word processing

Job description

FLSA Status: Hourly

Summary

Assist the Accounting Team in the day-to-day accounting functions for our clients based on their needs and scope of work, includes for-profit and non-profit clientele across a variety of industries.

Essential Duties and Responsibilities

• Assist Accounting Supervisor(s) and CEO with overall day-to-day client processing
• Review, post, attach scans, and pay bills / Accounts Payable
• Review, post, attach scans for credit card and checking account receipts
• Post information pertaining to W-9s and COIs
• Assist Bookkeeping Account Supervisor with 1099 preparation annually for all clients
• Enter client data into appropriate accounting software as directed by the Bookkeeping Account Supervisor
• Demonstrate in-depth knowledge of all client accounts in order to properly code, classify transactions, and interpret reporting
• Transport client items to and from their place of business
• Reconcile accounts with financial institution documents
• Make journal entries with understanding of the effects on accounts, debits, and credits
• Establish effective communication workflows with each client to meet and exceed expectations
• Communicate via phone and email with client vendors to ensure accounts are reconciled and paid timely
• Attend assigned trainings, staff meetings, and huddles; integrate materials and information into client service delivery and CF&O processes
• Send correspondence via mail or email on behalf of CF&O and its associates
• Answer office phones and respond to client requests or provide a warm handoff to the appropriate team member
• Compile new client data for walk-in clients
• Perform filing and copying
• Other duties may be assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience

High School diploma or GED equivalent; Associate’s degree (A. A.)/Bachelor’s degree (B.S./B.E.); or two years related experience and/or training; or equivalent combination of education and experience.

Accounting and Quickbooks experience preferred.

Language Ability

Ability to read, analyze, and interpret general business periodicals, accounting procedures, GAAP functionality, professional journals, and technical procedures. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Math Ability

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Ability to apply these general mathematics to real world problems.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills

Word processing (45 wpm minimum), 10-Key proficiency, Excel proficiency, QuickBooks proficiency (Quickbooks centric – installation and maintenance of software a plus), Internet software, E-mail, Accounting software, Payroll software.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to sit; use hands to finger, handle, or feel; verbally communicate in person and over the phone. The employee is occasionally required to stand; walk and reach with hands and arms. The employee is occasionally required to lift up to 10 pounds and up to 30 pounds. The vision requirements include: close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.