Accounts Payable Specialist

Open Door Mission, Inc; City of Rochester (NY); On-site; USD 45,000 - 55,000; Full time

Job summary

Open Door Mission, Inc. in Rochester, NY seeks an Accounts Payable Specialist to manage day-to-day AP, purchasing coordination, and basic AR/administrative finance tasks.

You will process invoices, maintain vendor records, and support month-end activities with accuracy and confidentiality. This role reports to the VP of Finance, collaborates with the Controller, and emphasizes attention to detail, organization, and professional communication with vendors and staff.

Qualifications

• Understanding of the accounts payable process and basic debits/credits.
• High level of accuracy in data entry and financial records.
• Ability to manage multiple tasks and deadlines.
• Professional communication both verbal and written when working with vendors and staff.
• Confidentiality and compliance in finance.

Responsibilities

• Process and maintain accounts payable activities, including invoice entry and payment processing.
• Support purchasing and expense coordination, including approvals, tracking purchases, and maintaining documentation.
• Maintain vendor documentation including W-9s and certificates of insurance.
• Support accounts receivable and mail functions.
• Coordinate across departments to support effective procurement and receipting operations.
• Maintain accurate financial data and records with timely data entry and confidentiality.
• Provide general financial support, including month-end activities, reporting, and special projects.

Skills

AP process

Data entry accuracy

Vendor communication

Multi-tasking

Professional communication

Education

High School Diploma

Bachelor's degree in finance, accounting, or business

Tools

QuickBooks Online

Microsoft Excel

Job description

Summary Of Position

The Accounts Payable Specialist supports the day-to-day financial operations of the organization with a primary focus on accounts payable and purchasing coordination. This role is responsible for accurately processing invoices, maintaining financial records, and assisting with basic accounts payable/receivable and administrative finance functions. This position requires strong attention to detail, organization and professionalism. It works under the VP of Finance with coordination with the Controller as needed. It does not include supervisory or management responsibilities.

Summary Of Position

The Accounts Payable Specialist supports the day-to-day financial operations of the organization with a primary focus on accounts payable and purchasing coordination. This role is responsible for accurately processing invoices, maintaining financial records, and assisting with basic accounts payable/receivable and administrative finance functions. This position requires strong attention to detail, organization and professionalism. It works under the VP of Finance with coordination with the Controller as needed. It does not include supervisory or management responsibilities.

An internally highly visible role, this position advances the Mission of Restoring Hope and Changing Lives while consistently reflecting the values of Faith, Family, Compassion, Community and Stewardship.

Duties & Responsibilities

• Process and maintain accounts payable activities, including invoice entry, payment processing, vendor communication, and reconciliation.
• Support purchasing and expense coordination, including facilitating approvals, tracking purchases, and maintaining supporting documentation.
• Upkeep of vendor documentation including but not limited to w9 and certificates of insurances
• Support accounts receivables and mail functions
• Coordinate across departments to support effective procurement and receipting operations.
• Maintain accurate financial data and records, ensuring timely data entry, organized documentation, and confidentiality of information
• Provide general financial support, including assistance with month-end activities, reporting, and special projects as needed.

Working Conditions/Physical Factors

(Occasionally = 1%-33%; Frequently = 34%-66%; Continuously = 67%-100%)

Equipment/Tools Used

• Computer, 10-key Calculator, Phone, Fax, Copier, Remote Check Machine and Scanner

Skills & Experience

• Mission aligned to our Statement of Faith and Corporate Values
• Understanding of the accounts payable process and basic debits/credits
• Software proficiency with QuickBooks Online and Microsoft Excel
• High level of accuracy in data entry and financial records
• Ability to manage multiple tasks and deadlines
• Professional communication both verbal and written when working with vendors and staff

Education/Experience

• High School Diploma
• 2+ years of accounts payable, bookkeeping, office support or similar role
• Bachelor's degree in finance, accounting, or business preferred but will consider additional years of experience in lieu of education

Salary: $45000 - $55000 per year