Accounts Payable Specialist

Rumpke Waste & Recycling; Cincinnati (OH); On-site; USD 42,000 - 59,000; Full time

Job summary

Rumpke Waste & Recycling is seeking an Accounts Payable Specialist to process invoices, manage payments, and maintain AP ledgers. The role supports multiple locations and requires attention to detail and accuracy in a fast-paced environment.

The ideal candidate has 2 years of accounts payable experience, strong Excel/Word/Outlook skills, and the ability to work independently while ensuring confidentiality and timely reporting to the general ledger.

Qualifications

• 2 years of Accounts Payable experience required.
• Proficient in Microsoft Word, Excel and Outlook.
• Strong attention to detail with excellent verbal and written communication.
• Highly organized with the ability to multitask and prioritize.
• Ability to work independently and maintain confidentiality.

Responsibilities

• Review and verify invoice details entered through the AP automation system and route invoices for approval.
• Process, record, verify and pay invoices and expenses timely; respond to vendor queries; data entry of invoices for payment.
• Maintain, analyze, and reconcile accounts payable ledger accounts.
• Manage the payable functions for assigned locations.
• Prepare month-end accruals and journal entries.
• Assist managers with timely reporting to the general ledger.
• Ensure proper coding of invoices for tax and ledger accuracy.
• Comply with AP policies and support audits and tax preparation.

Skills

Microsoft Word

Excel

Outlook

Attention to detail

Communication

Organization

Analytical skills

Integrity and confidentiality

Education

High School diploma or equivalent

Associates degree in Accounting (preferred)

General Education Diploma (GED) or better

Tools

AP automation system

Job description

Corporate Campus | Corporate HQ
3990 Generation Dr
Cincinnati, OH 45251, USA

Description

Rumpke is a family owned and operated company that ranks as one of the largest firms in the waste and recycling industry. Our mission is simple: to deliver exceptional waste and recycling solutions to our customers and communities through a commitment to safety, service, the environment and the growth of our people.

When you join Rumpke, you’ll be part of a team providing essential services to millions of residents, businesses, and neighborhoods. You will enjoy competitive pay and comprehensive benefits, including health, dental, vision, matching 401(k), life insurance, paid vacation, and more.

This is your opportunity to make a difference for you and your family. Come join our team!

The Accounts Payable Specialist is responsible for the processing of invoices and payments and managing expense accounts to accurately record to budget and financial reports.

Responsibilities of Position:

• Reviewing and verifying the accuracy of invoice details entered through the AP automation system, and routing invoices for approval
• Processes, records, verifies and pays invoices and expenses for goods and services on a timely basis, and responds to vendor queries; data entry of invoices for payment
• Maintains, analyzes and reconciles accounts payable ledger accounts
• Manage the payable functions for assigned locations
• Process accurate expense info, including accruals for financial close
• Assist Managers and team in timely reporting of accurate information to the general ledger
• Follow the AP policies for proper handling and coding of invoices to maintain general ledger expense account and inventory records, including accurate sales and use tax recording to the ledger
• Process customer refund and rebate requests
• Verify payment proposals before release by reviewing invoice detail for accuracy
• Facilitate reconciliation of AP open aging
• Ensure proper record keeping of purchases for use in tax preparation and periodic audits
• Ensure vendor information, including employer identification numbers or social security numbers, is collected from all vendors before creation in the accounting system
• Assist accounting and purchasing team with communicating, training, and enforcing company policies amongst all company regions
• Prepare and assist team with month-end accruals and journal entries
• Other duties as assigned

Supervisory Responsibility:

• This position will not manage employees

Skills & Abilities Needed for Position:

• Solid knowledge of Microsoft Word, Excel and Outlook.
• Strong attention to detail.
• Excellent verbal and written communication skills.
• High level of organization and time management skills.
• Ability to work independently, multi-task, and prioritize.
• Excellent analytical skills.
• High degree of integrity and ability to maintain confidentiality.

Experience & Knowledge Needed for Position:

• 2 years on Accounts Payable Experience

Physical Requirements in a Regular workday:

• Rarely lifting/carrying/pushing/pulling a max of 10lbs
• Continuously sitting/standing/walking in office environment

Additional Working Conditions/Aspects:

• Ability to travel between offices, as required
• Ability to work overtime, weekends and/or holidays
• Legally eligible to work in the United States
• Valid driver’s license (if applicable)
• Must successfully complete pre-employment testing
• Must be able to read and speak the English language

This job description is intended to describe the general nature, complexity, and level of work to be performed by employees assigned to this position and is not to be construed as an exhaustive list of responsibilities, duties and/or skills required. It does not prescribe or restrict the work that may be assigned. Furthermore, this does not establish a contract for employment and is subject to change at the discretion of the company.

Rumpke Waste and Recycling is committed to equality in all aspects of employment. It is Rumpke’s policy to provide equal opportunities to all employees and potential employees without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status or disability status.

Qualifications

Education

Required

High School or better.

Preferred

Associates or better in Accounting.

General Education Diploma or better.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.