Accounts Payable Specialist

Graybar Management Services LLC; Chesterfield (MO); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life Insurance

Flexible Spending Accounts

Disability Benefits

Profit Sharing

401(k) with company match

Paid Vacation & Sick Days

Paid Holidays

Wellness Day

Volunteer time off

Educational Reimbursement

Job summary

Graybar is seeking an Accounts Payable Specialist to safeguard company assets by following proper accounting procedures and ensuring accurate, timely review, audit and payment of vendor invoices and employee reimbursements.

You will handle high-volume supplier inquiries, reconcile invoices, support payment portals, and contribute to process improvements while maintaining confidentiality and strong organizational skills.

Qualifications

• Minimum 1 year of experience in Accounts Payable
• 4 year degree in Accounting, Finance, Economics, Marketing or Business Administration preferred
• Experience with SAP
• Intermediate Excel skills
• Understanding of debits and credits as related to Accounts Payable
• Interpersonal skills with the ability to work independently or as a member of a team
• Strong organizational skills with the ability to multitask to effectively prioritize and manage workflow
• Ability to deal with confidential information, including internal and external data and communications
• Strong multitasker; able to perform effectively under conditions of fluctuating workload and meet deadlines
• Ability to assess a problem and promptly resolve it or escape as needed
• Ability to clearly and concisely communicate via phone, email and in person

Responsibilities

• Handle high volume of electronic and verbal communications with suppliers and internal departments regarding invoice payment inquiries, discrepancy disputes, cash discount terms, and other matters, in a timely and professional manner.
• Monitor a variety of Accounts Payable email queues; research, respond and/or escape as needed.
• Determine correct vendor numbers, payment dates, and cash discount rates and amounts for supplier invoices presented via workflow for research and resolution.
• Identify and reconcile any variances between the purchase order and supplier invoice.
• Assist suppliers with payment portal setup and questions.
• Impact profitability by resolving debit balance issues with suppliers.
• Review and process supplier invoices requiring complex cost allocations and process a variety of manual payment requests (i.e., down payments to suppliers).
• Audit expenses for state tax charges and accrue as needed.
• Identify improvement opportunities and assist in implementing improvements.

Skills

Accounts Payable

Excel

Communication

Organizational skills

Confidentiality

Teamwork

Education

Bachelor's degree in Accounting, Finance, Economics, Marketing or Business Administration

Tools

SAP

Job description

Make a difference. As an Accounts Payable Specialist, you will safeguard Company assets by following proper accounting procedures to ensure accurate and timely review, audit and payment of vendor invoices and employee reimbursements, and act as liaison in managing the Company’s relationship with its suppliers by providing excellent customer service.

• Handle high volume of electronic and verbal communications with suppliers and internal departments regarding invoice payment inquiries, discrepancy disputes, cash discount terms, and other matters, in a timely and professional manner.
• Monitor a variety of Accounts Payable email queues; research, respond and/or escape as needed.
• Determine correct vendor numbers, payment dates, and cash discount rates and amounts for supplier invoices presented via workflow for research and resolution.
• Identify and reconcile any variances between the purchase order and supplier invoice.
• Assist suppliers with payment portal setup and questions.
• Impact profitability by resolving debit balance issues with suppliers.
• Review and process supplier invoices requiring complex cost allocations and process a variety of manual payment requests (i.e., down payments to suppliers).
• Audit expenses for state tax charges and accrue as needed.
• Identify improvement opportunities and assist in implementing improvements.

What you bring to the table:

• Minimum 1 year of experience in Accounts Payable
• 4 year degree in Accounting, Finance, Economics, Marketing or Business Administration preferred
• Experience with SAP
• Intermediate Excel skills
• Understanding of debits and credits as related to Accounts Payable
• Interpersonal skills with the ability to work independently or as a member of a team
• Strong organizational skills with the ability to multitask to effectively prioritize and manage workflow
• Ability to deal with confidential information, including internal and external data and communications
• Strong multitasker; able to perform effectively under conditions of fluctuating workload and meet deadlines
• Ability to assess a problem and promptly resolve it or escape as needed
• Ability to clearly and concisely communicate via phone, email and in person

Shift and Hours: Monday - Friday, 7:00am - 4:00pm, in office with some overtime mandatory/voluntary, and some Saturday mornings.

Compensation Details: The expected starting rate of pay for this position is $20.00 per hour, depending on experience.

The Value of Graybar: At Graybar, we are known for our comprehensive benefits and our employee stock ownership plan! Most regular, full-time employees at Graybar may be eligible for a variety of benefits like:

• Multiple plan options for Medical, Dental, Vision, and Prescription Drug benefits.
• Life Insurance coverage for you and options for your family.
• Save on expenses with Flexible Spending Accounts.
• Enjoy our Disability Benefits at no cost to you.
• Share in our success with Profit Sharing Plans.
• 401(k) Savings Plan with company match to help secure your future.
• Paid Vacation & Sick Days to spend time away from work or in case of an illness.
• Rest and recharge during our Paid Holidays throughout the year.
• Take advantage of our Paid Wellness Day to focus on preventive care and prioritize your health.
• Volunteer with Community Time Off to give back to the community.
• Predictable Work Schedules to plan your life: no weekends or nights for most roles.
• Celebrate your and others' achievements with our Employee Recognition Program.
• Reach your career goals with our Educational Reimbursement and Career Development Programs.
• And More Perks that support your well-being and career growth.

Benefit eligibility may vary across locations and roles, so be sure to check in with your recruiter for more information.

Why should you join Graybar?

At Graybar, our employees are the heart and soul of our company. We believe that employees with diverse perspectives bring the ideas and innovative thinking we need to solve our biggest challenges and compete in an ever-changing world. Consistent with our values, we welcome people from all backgrounds, cultures and experiences into our company because we believe it’s the right thing to do and the right way to run our business. We want each of our employees to know that they matter and to feel a sense of belonging, ownership and inclusion at Graybar. We believe that everyone should be treated with dignity and respect, and we work to build a collaborative environment where our employees have the opportunity to grow, learn and make a difference, both as individuals and as part of the team. That’s what our employee ownership culture is all about: working as one team and moving forward together, while honoring the unique value each person brings to our company.

Equal Opportunity Employer/Vet/Disabled

Graybar, a Fortune 500 company, specializes in supply chain management services, and is a leading North American distributor of high quality components, equipment, and materials. We serve the construction market, the commercial, institutional, and government (CIG) market, and the industrial and utility markets. Graybar products and services support new construction, infrastructure updates, building renovation, facility maintenance, repair and operations, and original equipment manufacturing.