Accounts Payable Specialist

Graybar; Chesterfield (MO); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Medical/Dental/Vision benefits

Employee stock ownership plan

401(k) with company match

Paid vacation & sick days

Paid holidays

Wellness day

Volunteer time off

Profit sharing

Education reimbursement

Career development programs

Job summary

Graybar is seeking an Accounts Payable Specialist to safeguard company assets by ensuring accurate review, audit, and payment of vendor invoices and employee reimbursements. You will liaise with suppliers to maintain excellent relationships and provide outstanding customer service.

In This Role You Will handle high-volume inquiries, manage multiple AP email queues, determine correct payments and discount rates, and assist with portal setup.

Qualifications

• Minimum 1 year of experience in Accounts Payable.
• 4 year degree in Accounting, Finance, Economics, Marketing or Business Administration preferred.
• Experience with SAP; intermediate Excel skills.
• Understanding of debits and credits as related to Accounts Payable.
• Strong interpersonal and organizational skills; multitasking ability.
• Ability to handle confidential information.

Responsibilities

• Handle high volume of supplier and internal inquiries about invoices and payments.
• Monitor AP email queues; research, respond, or escalate as needed.
• Determine vendor numbers, payment dates and cash discount rates.
• Assist suppliers with payment portal setup and questions.
• Resolve debit balance issues with suppliers to impact profitability.
• Audit expenses for state tax charges and accrue as needed.
• Identify opportunities for process improvements and implement.

Skills

Interpersonal skills

Organizational skills

Multitasking

Communication skills

Independent work

Education

Bachelor’s degree in Accounting/Finance/Economics/Marketing/Business Administration

Tools

SAP

Excel

Job description

Make a difference.

As an Accounts Payable Specialist, you will safeguard Company assets by following proper accounting procedures to ensure accurate and timely review, audit and payment of vendor invoices and employee reimbursements, and act as liaison in managing the Company’s relationship with its suppliers by providing excellent customer service.

In This Role You Will

• Handle high volume of electronic and verbal communications with suppliers and internal departments regarding invoice payment inquiries, discrepancy disputes, cash discount terms, and other matters, in a timely and professional manner.
• Monitor a variety of Accounts Payable email queues; research, respond and/or escalate as needed.
• Determine correct vendor numbers, payment dates, and cash discount rates and amounts for supplier invoices presented via workflow for research and resolution. Identify and reconcile any variances between the purchase order and supplier invoice.
• Assist suppliers with payment portal setup and questions.
• Impact profitability by resolving debit balance issues with suppliers.
• Review and process supplier invoices requiring complex cost allocations and process a variety of manual payment requests (i.e., down payments to suppliers).
• Audit expenses for state tax charges and accrue as needed.
• Identify improvement opportunities and assist in implementing improvements.

What You Bring To The Table

• Minimum 1 year of experience in Accounts Payable
• 4 year degree in Accounting, Finance, Economics, Marketing or Business Administration preferred
• Experience with SAP; intermediate Excel skills
• Understanding of debits and credits as related to Accounts Payable
• Interpersonal skills with the ability to work independently or as a member of a team
• Strong organizational skills with the ability to multitask to effectively prioritize and manage workflow
• Ability to deal with confidential information, including internal and external data and communications
• Strong multitasker; able to perform effectively under conditions of fluctuating workload and meet deadlines
• Ability to assess a problem and promptly resolve it or escalate as needed
• Able to clearly and concisely communicate via phone, email and in person

Shift and Hours: Monday - Friday, 7:00am - 4:00pm, in office with some overtime mandatory/voluntary, and some Saturday mornings.

Compensation Details: The expected starting rate of pay for this position is $20.00 per hour, depending on experience.

The Value Of Graybar

At Graybar, we are known for our comprehensive benefits and our employee stock ownership plan! Most regular, full-time employees at Graybar may be eligible for a variety of benefits like:

• Multiple plan options for Medical, Dental, Vision, and Prescription Drug benefits.
• Life Insurance coverage for you and options for your family.
• Save on expenses with Flexible Spending Accounts.
• Enjoy our Disability Benefits at no cost to you.
• Share in our success with Profit Sharing Plans.
• 401(k) Savings Plan with company match to help secure your future.
• Paid Vacation & Sick Days to spend time away from work or in case of an illness.
• Rest and recharge during our Paid Holidays throughout the year.
• Take advantage of our Paid Wellness Day to focus on preventive care and prioritize your health.
• Volunteer with Community Time Off to give back to the community.
• Predictable Work Schedules to plan your life: no weekends or nights for most roles.
• Celebrate your and others' achievements with our Employee Recognition Program.
• Reach your career goals with our Educational Reimbursement and Career Development Programs.
• And More Perks that support your well-being and career growth.

Benefit eligibility may vary across locations and roles, so be sure to check in with your recruiter for more information.

Why should you join Graybar?

At Graybar, our employees are the heart and soul of our company. We believe that employees with diverse perspectives bring the ideas and innovative thinking we need to solve our biggest challenges and compete in an ever-changing world. Consistent with our values, we welcome people from all backgrounds, cultures and experiences into our company because we believe it’s the right thing to do and the right way to run our business.

We want each of our employees to know that they matter and to feel a sense of belonging, ownership and inclusion at Graybar. We believe that everyone should be treated with dignity and respect, and we work to build a collaborative environment where our employees have the opportunity to grow, learn and make a difference, both as individuals and as part of the team.

That’s what our employee ownership culture is all about: working as one team and moving forward together, while honoring the unique value each person brings to our company.

Equal Opportunity Employer/Vet/Disabled

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