Accounts Payable Specialist

Acorn Distributors, Inc.; Brownsburg (IN); On-site; USD 40,000 - 58,000; Full time

Job summary

Acorn Distributors, Inc. in Brownsburg, IN is seeking an Accounts Payable Specialist to manage invoice processing, payment runs, and vendor maintenance onsite. The role supports general ledger activities and ensures timely payments while upholding compliance with applicable laws.

The position requires 1–2 years in accounting support and strong Excel skills. Candidates should be detail-oriented, able to prioritize a high workload, and comfortable communicating with vendors and internal teams.

Qualifications

• Associates degree or accounting equivalent preferred.
• 1–2 years of accounting support experience preferred.
• Knowledge of Fair Debt Collection Act and related laws.
• Proficient in Microsoft Office including Word, Excel, and Outlook.

Responsibilities

• Audit and review accounts payable entries for on time payment.
• Verify and request approval for non-inventory invoices and enter into ERP.
• Prepare check runs and process daily discount payments.
• Review aging reports for credit card and EFT payments.
• Track credit card expenses and request receipts.
• Assist with vendor maintenance and setup of new vendors.
• Obtain W9 and insurance certifications from contract vendors.
• Run open credit reports and research open credits.
• Research and resolve invoice/payment discrepancies.

Skills

Accounts payable

ERP knowledge

Vendor communication

Attention to detail

Multitasking

Education

Associates degree in accounting

Tools

Microsoft Office

ERP software

Job description

Description

Job Type: Full-time

Description

Join Acorn Distributors, a multi-million-dollar distributor of disposable paper and plastic products, janitorial supplies, chemicals, sanitary maintenance materials, and foodservice supplies. Acorn serves customers across Education, Healthcare, Government, Lodging, Commercial, Property Management, Restaurants, and Catering.

Location: Brownsburg, IN - ONSITE Position

Hours: Monday - Friday 8am-5pm

Position Summary

The Accounts Payable Specialists primary responsibilities include auditing and entering all accounts payable entries and payment processing. The Accounts Payable Specialists also assist in general clerical duties involving general ledger accounting, billing, auditing, filing, and reporting.

Essential Duties, Responsibilities, And Expectations

• Audit and review all accounts payable entries for on time payment
• Verify and request approval for non-inventory related invoices and enter invoices into our ERP system
• Prepare check runs and process daily discount payments
• Review aging reports for processing of credit card and EFT payments
• Track credit card expenses and request receipts
• Assist with vendor maintenance and set up of new vendors
• Obtain W9 and certifications of insurance from contract vendors
• Run open credit reports and research open credits of older dates
• Research and resolve invoice/payment discrepancies

Preferred Skills

• Must be able to effectively communicate written and oral information.
• Strong mathematical and analytical skills including calculating figures and amounts.
• Clear verbal and written skills to explain reasoning for short payments, request invoice adjustments, and resolve disputes with vendors.
• High attention to detail and strong organizational skills. A sharp eye to catch small numerical or descriptive errors between receiving documents and vendor invoices.
• Ability to multitask and prioritize workloads.
• Capability to prioritize a high volume of daily emails and invoices while meeting deadlines.

Working Conditions

• Shared workspace among other employees
• Involves sitting and typing for long periods of time
• Occasionally required to walk throughout the building to collaborate with other departments
• Continuous use of computer and telephone functions

Requirements

Education and Work Experience Requirements:

• Associates degree or equivalent in accounting preferred
• One (1) to two (2) years’ experience in accounting support
• Knowledge of the Fair Debt Collection Act as well as state and federal laws concerning collection activities
• Proficient in Microsoft Office including Word, Excel, and Outlook